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HomeMy WebLinkAbout04/18/1979CITY COUNCIL C TOWN OF LOS ALTOS HILLS t/ 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, April 18, 1979 cc: Reel 117, Side II, Tr. II, 001 -End Mayor Thomas McReynolds called the Regular Meeting of the City Council to order at 7:40 p.m. in the Council Chambers of Town Hall. A. ROLL CALL & PLEDGE OF ALLEGIANCE: Present: Mayor McReynolds, Councilmembers Hillestad, Nystrom, Perkins and Proft. Absent: None. Staff: City Manager Robert Crowe, City Attorney Frank Gillio, City Engineer John Carlson, Commissioner Joseph Dochnahl for the Planning Commission and Deputy City Clerk Susan Buttler. Press: Florence Pallakoff, Los Altos Town Crier. B. CONSENT CALENDAR: Councilman Perkins asked for removal of Item B.4. a) for separate consideration. MOTION SECONDED AND CARRIED: Moved by Councilman Proft, seconded by Councilman Nystrom and passed unanimously to approve the balance of the Consent Calendar, specifically: 1. Approval of Minutes: April 2, 1979 2. Approval of Warrants: $38,794.15. 3. Motions for Adoption - Motion setting May 2, 1979 as the Public Hearing date for the following Tentative Map application: a) LANDS OF LOW, File TM #2088-78. Motion granting time extension to May 31, 1979 for Planning Commission consideration of the following: b) LANDS OF JOHNSON, File TM #2098-79. Thereafter, Councilman Perkins questioned the wording of the Agreement for which approval was sought by Item B.4. a) and whether the City Attorney had reviewed this matter. Staff provided explanation for the need to participate in the Joint Powers Agreement, that it was a vehicle for obtaining grant funds and that it was legally sound. MOTION SECONDED AND CARRIED: Moved by Councilman Proft, seconded by Councilman Perkins and passed unanimously to adopt Resolution #1192 approving Joint Powers Agreement for Criminal Justice Planning and Administration. C. SPECIAL REPORTS: 1. Reports of Standing Committees: L Mrs. Yeend, Chairman/Traffic & Public Safety Committee, advised that all was in order for the April 22nd Mayor's Safety Awareness Run, commended the crew and staff for their help in getting things ready for the race and stated that there should be between 200 and 250 runners participating. Councilmembers thank Mrs. Yeend for all the hard work she had put in to make this race safe and successful. CITY COUNCIL MINUTES - April 18, 1979 C. SPECIAL REPORTS: (Continued) L2. Reports of Ad Hoc Committees: a) Status Report on Traffic Circulation Study. Councilman Perkins provided a brief outline of the Report before Council, commending Staff on the progressive ideas included and the inclusion of all properties affected with various alternatives offered. He then cited two Committee recommendations: (1) That this Report and suggestions be used by the Planning Commission when they consider subdivisions in the immediate area; and (2) If this Report is accepted, it should then be referred to the Planning Commission for Public Hearings to adopt a sub -area circula- tion plan to amend the General Plan and provide the Town with the framework needed for subdivisions coming into the Town as to restraints they are up against. The City Attorney then provided clarification on the procedures to be followed. Mr. Poole,Chaparral Way, commended the Report overall and offered his understanding of the progression and hearings to be held on this matter. MOTION SECONDED AND CARRIED: Moved by Councilman Nystrom, seconded by Councilman Perkins and passed by the following roll call vote (Mayor McReynolds and Councilmembers Hillestad and Proft removed themselves from discussion of this matter due to possible conflict of interest) that the City Council accept this Report for filing and referred to the Planning Commission for their use in planning the subdivision of properties in this area as well as setting a Public Hearing for consideration of a precise plan. AYES: Councilmembers Nystrom and Perkins. PRESENT: Mayor McReynolds and Councilmembers Hillestad and Proft. L Councilman Perkins, with the City Attorney's concurrence, asked that it be noted that the "sub -area circulation plan" and "precise plan" are terms that are synonymous. He then requested that Staff forward all pertinent information to the Planning Commission in order to provide for a detailed discussion of this matter which could prove to be a model for other areas in the Town. Councilwoman Hillestad requested that the fourth line on Page 3 be deleted and Council concurred with the inaccuracy of this statement. 3. Reports from the Planning Commission: None 4. Presentations from the Floor: a) Report from Bill Shine on the Library. Mr. Powell spoke to this matter as Mr. Shine had left town due to a death in the family. First, he outlined his request for a donation to provide for fountain/plaza improvements to the library which would be approximately $30,000. Mr. Powell then answered Council questions that: (1) Various civic groups had donated nearly half of the monies needed; (2) Extensive use of the library facility by Town residents had been ongoing, (3) The library would continue despite Proposition 13; (4) These improvements would create a community gathering place; and (5) All donating groups or entities would be recognized with the placement of their name in a tile used in the structure. Council consensus was to continue this matter to the next meeting so that the City Manager and City Attorney could review the request more thoroughly. D. STAFF - REPORTS, CORRESPONDENCE & ANNOUNCEMENTS: 1. City Manager: a) Policy Statement - Sewer Assessment District #9. Councilmembers discussed the City Manager's Report of April 12, 1979, which outl'ned the history of Sewer Assessment District #9, the assessments charged in excess and aternate methods of refunding these amounts. -2- CITY COUNCIL MINUTES - April 18, 1979 D. STAFF - REPORTS, CORRESPONDENCE & ANNOUNCEMENTS: (Continued) L 1. a) Policy Statement - S.A.D. #9 (Continued) PASSED BY CONSENSUS: To change numbering system on the Recommendations from numerical to alphabetical. PASSED BY CONSENSUS: To amend Item 1 for policy implementation to read: All applications must for refund must be submitted at the time of Final Map or B.S.A. approval or within one year of the expiration of the bond, whichever is later. PASSED BY CONSENSUS: To add as Item 4 for policy implementation: The assessments shall be refunded out of the actual amount of excess units paid into the Palo Alto basin fund. MOTION SECONDED AND CARRIED: Moved by Councilwoman Hillestad, seconded by Councilman Perkins and passed unanimously to adopt Resolution #1194 implementing the excess assessment refund for Sewer Assessment District #9 as per Recommendation B with suggested policy implementation as amended above. MOTION SECONDED AND CARRIED: Moved by Councilman Proft, seconded by Councilman Nystrom and carried unanimously to adopt Resolution #1193 ordering the reduction of Assessment No. 749, Sewer Assessment District #9. 2. City Attorney: a) Report on Corrections to Ordinance #239. The City Attorney introduced an Ordinance to implement these corrections and the following actions were taken: MOTION SECONDED AND CARRIED: Moved by Councilman Perkins, seconded by Councilman Proft and passed unanimously to waive further reading of Ordinance as introduced. MOTION SECONDED AND CARRIED: Moved by Councilman Proft, seconded by Councilman Perkins and carried unanimously to introduce Ordinance #_ amending Section 9-4.205, and Subsectior 4 (c) of Section 9-4.604, respectively, of Chapter entitled "Subdivisions" of Title 9 entitled "Planning and Zoning" of the Los Altos Hills Municipal Code. (FIRST READING) E. SPECIAL ORDERS: 1. Public Hearings: a) Request for Tentative Map Approval, LANDS OF CONN, File TM #2096-79. MOTION SECONDED AND CARRIED: After a brief review by the City Engineer, it was moved by Councilman Proft, seconded by Councilman Nystrom and passed unanimously to adopt a Negative Declaration for LANDS OF CONN, File TM #2096-79. Thereafter, Council discussion centered on the Conditions of Approval with input provided by the Applicant's Engineer, Mr. Riley, and resulted in the following motions: MOTION SECONDED AND CARRIED: Moved by Councilman Perkins, seconded by Councilman Nystrom and carried unanimously to add as new Condition 7.F: The Applicant shall combine the driveway entrance with that of the driveway on the adjacent property to the North. PASSED BY CONSENSUS: To add the following at the end of Condition 7.A: subject to Condition 7.F. MOTION SECONDED AND CARRIED: Moved by Councilman Proft, seconded by Councilman Perkins and passed unanimously to amend Condition 1.A to read: The Owner shall dedicate to the Town of Los Altos Hills a minimum of thirty feet (30') from the centerline of the right- of-way along Robleda Road. -3- CITY COUNCIL MINUTES - April 18, 1979 E. SPECIAL ORDERS: (Continued) `, 1. a) LANDS OF CONN (Continued) MOTION SECONDED AND CARRIED: Moved by Councilman Proft, seconded by Councilman Perkins and carried unanimously to add the following at the end of Condition 7.B: provided severe cuts and fills are not required. MOTION SECONDED AND CARRIED: Moved by Councilman Proft, seconded by Councilwoman Hillestad and passed unanimously to add the following at the end of Condition 6.B: and irrigated. MOTION SECONDED AND CARRIED: Moved by Councilman Proft, seconded by Councilman Perkins and carried unanimously to delete the second sentence of Condition 7.D. Mrs. Gottlieb, Chairman/Pathway Committee, referenced their memo of April 17, 1979, in support of a path on the subject property or, at least, an easement only dedication for a future pathway should residents wish one at that time. Mr. Riley, Applicant's Engineer, spoke against the path request, citing neighborhood objections and steep terrain. Council consensus was to leave path requirements as recommended by the Planning Commission. MOTION SECONDED AND CARRIED: Moved by Councilman Proft, seconded by Councilwoman Hillestad and passed unanimously to approve the Tentative Map application, LANDS OF CONN, File TM #2096-79, subject to the Conditions of Approval as recommended by the Planning Com- mission and, as amended above. F. GENERAL ORDERS & UNFINISHED BUSINESS: 1. Request from S. Pfendt for release from Instrument of Credit Account. Mr. Pfendt, Applicant, stated his request as outlined in his letter of April 9, 1979 and asked for Council cooperation in release of these funds. The City Engineer provided a brief history of the matter before Council, citing that the full bond amount was needed to cover construction costs only. Mayor McReynolds then attempted to clarify for Mr. Pfendt the Town's position and the necessity for retaining the full bond amount to cover any and all unforseen circumstances. MOTION SECONDED AND CARRIED: Moved by Councilman Proft, seconded by Councilman Nystrom and carried unanimously to deny the request from S. Pfendt for release from his Instrument of Credit Account. to 2. Request from D. Hillestad for time extension of Building Site Approval application, LANDS OF HILLESTAD, File B.S.A. #6079-78. MOTION SECONDED AND CARRIED: Moved by Councilman Nystrom, seconded by Councilman Proft and passed by the following roll call vote to approve a time extension to May 25, 1980. AYES: Mayor McReynolds, Councilmembers Nystrom, Perkins and Proft. NOES: None. ABSTAIN: Councilwoman Hillestad. 3. Report from City Attorney on Amended Claims, BAS Homes, Inc. MOTION SECONDED AND CARRIED: Moved by Councilman Proft, seconded by Mayor McReynolds and passed unanimously to table this Item as requested by the City Attorney. -4- CITY COUNCIL MINUTES - April 18, 1979 40G. NEW BUSINESS: 1. Committee Appointment - Traffic & Public Safety Committee. Ll MOTION SECONDED AND CARRIED: It was moved by Councilwoman Hillestad, seconded by Councilmar Nystrom and carried unanimously to appoint Mr. Gene Penn to the Traffic & Public Safety Committee for a term expiring June 30, 1980. There being no further new or old business to discuss, the City Council adjourned at 10:10 p.m. to Executive Session. Upon return, the Council adjourned at 10:45 p.m. Respectfully submitted, Susan Buttler Deputy City Clerk -5-