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CITY COUNCIL <br />TOWN OF LOS ALTOS HILLS <br />26379 Fremont Road <br />Los Altos Hills, California <br />MINUTES OF AN ADJOURNED MEETING <br />Monday, July 16, 1979 <br />cc: Reel 118, Side II, Tr. II, 001-485 <br />Mayor Thomas McReynolds called the Adjourned Meeting of the City Council to order at <br />8:50 A.M. in the Council Chambers of Town Hall. <br />A. ROLL CALL & PLEDGE OF ALLEGIANCE: <br />Present: Mayor McReynolds and Councilmembers Hillestad, Nystrom, Perkins and Proft. <br />Absent: None. <br />Staff: City Manager Robert Crowe, City Engineer John Carlson and Deputy City Clerk <br />Susan Buttler. <br />B. BUDGET STUDY SESSION: <br />Council discussion began on the Estimated Revenues section, touching briefly upon: <br />1) Various philosophies of planning for the future; 2) Short term versus long term <br />commitments; 3) Specific revenue areas which will fluctuate most, i.e., business <br />licenses, building permits and current services; 4) The need for an Audit Committee <br />to institute long range planning procedures; 5) The adequacy of current fee schedules <br />` to meet Staff workload requirements; and, 6) The impact on services provided by dwindling <br />revenues in the near future. <br />Following a short review of the Operating Expenditures Summary page, Councilmembers then <br />addressed items of concern within the Budget Detail section. Councilman Proft questioned <br />the increase shown for Travel & Meetings on Page 5 and the City Manager told of the res- <br />ponsibilities involved in his current chairmanship of the Santa Clara County City <br />Manager's Association and City Manager's representative to League Board of Directors. <br />Mayor McReynolds then stressed the need to establish written accounting procedures as to <br />authorization (Staff or City Council) needed for various expenditures. Councilman Proft <br />advised of a clerical error on Page 8. <br />PASSED BY CONSENSUS: To increase Item 13 (Advertising & Publications) on Pages 20 and <br />21 for printing and miscellaneous costs for the Town informational Brochure by $1,500. <br />Councilmembers then talked about the monies allotted on Page 28 for the Drug Abuse and <br />Bicycle Safety programs with Councilwoman Hillestad asking Staff to determine all that <br />is available under the County Bicycle Safety program and include this information in the <br />next Newsletter for community referral. Councilman Nystrom suggested that, with the <br />increased bicycle traffic in the Town, signs be posted at entrances warning of the hazards. <br />The City Manager then advised of the parttime summer help for pathway maintenance and <br />answered questions as to priority lists and costs involved. <br />PASSED BY CONSENSUS: To increase Item 02 (Temporary and Parttime Employees) on Page 41 <br />to provide for help throughout this summer by $4,880. <br />Council then directed the City Manager to prepare a detailed budget for the construction of <br />the multi-purpose barn and, following his report on a City Manager's Seminar, a review <br />and background information on long range fiscal planning. There being no further new or <br />old business to discuss, the City Council adjourned at 10:20 A.M. <br />Respectfully submitted, <br />Susan Buttler - Deputy City Clerk <br />