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(commencing with Government Code Section 54950), as hereafter amended. No Standing <br /> Committee meeting shall be considered to have been held unless notice of the time and date of <br /> the meeting shall have been properly available pursuant to the Ralph M. Brown Act, as hereafter <br /> amended, and unless a quorum shall have been present. Special meetings of a Standing <br /> Committee may only be called by the Standing Committee Chairperson, Mayor or City Manager <br /> and must be called in accordance with the Ralph M. Brown Act. <br /> (b) The quorum is a majority of the currently appointed membership. <br /> (c) A committee may be required to participate in property site visits. Site visits must <br /> be performed by only current committee members and are permissible as long as any group of <br /> committee members does not contain a quorum of current members. In the event a site visit is <br /> necessary, a Standing Committee chair shall inform Town staff at least one week in advance of <br /> any visit. Town staff shall send the homeowner(s) a courtesy postcard notifying them that a site <br /> visit will be taking place within a defined time period. The postcard shall be sent a minimum of <br /> 72 hours in advance of any visit. <br /> (d) At its first regular meeting in July of each year, each Standing Committee shall <br /> elect, by a simple majority of the members present, from its membership a Chairperson, Vice <br /> Chairperson, Secretary and such other officers as the Standing Committee deems advisable, who <br /> shall not serve for more than two (2) consecutive one (1) year terms. If at the time of the <br /> election, it is determined that there are no viable nominations for the slate of officers including <br /> the Chairperson, the Committee may request an exemption of the general rule pertaining to the <br /> term(s) for the Officers/Chairperson from the City Council. At the July meeting, any <br /> subcommittees deemed advisable by the Standing Committee for specific activities within the <br /> purview of the Standing Committee shall be appointed by the members. At any other meeting an <br /> officer may be replaced. However, at any meeting other than the first regular meeting in July, a <br /> vote of the majority of the Standing Committee is necessary to replace or elect an officer. <br /> (e) The duties of the Chairperson shall be consistent with those of a presiding officer <br /> as they pertain to the conduct of the Committee meetings and adherence to the general powers <br /> and duties, organization of Standing Committees, Committee charges and duties and procedures <br /> as set forth in this resolution. <br /> (f) The Chairperson shall be responsible for monitoring the attendance of committee <br /> members and shall meet with any committee member who the Chairperson believes is negatively <br /> impacting the operation of the Standing Committee due to absences from committee meetings to <br /> discuss a plan to eliminate future absences. If following the meeting, the Chairperson does not <br /> believe the committee member will be able to attend the future meetings and will therefore <br /> continue to negatively impact the operation of the Standing Committee, the Chairperson may <br /> recommend that the City Council either remove the person from the Standing Committee or <br /> recommend that the Standing Committee vote to convert the person to Associate membership <br /> status on the Committee • <br /> (g) Each Standing Committee shall keep minutes of its meetings, which shall include <br /> its determinations, recommendations, attendance of members and an indication of who prepared <br /> the minutes. The minutes shall be reviewed by the City Manager who, in consultation with the <br /> Resolution 61-15 Page 4 <br />