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(c) Any correspondence involving the use of Town letterhead must first be approved by the City Council before distribution. Any outside correspondence (excluding intra-town memos) shoulde b submitted in draft to the City Clerk. (d) All press releases and announcements relating to the Town or Town-sponsored events are to be pre-approved by the City Council. Sufficient time should be allowed to obtain necessary approvals or make necessary changes. (e) Itemized budgets must be submitted in advance for projects involving a group or series of purchases. (f) Vendors for purchases shall be those which are identified and approved by the Town. (g) Funds which are budgeted for a specific use must still be approved prior to expenditure. (h) Written bids may be submitted for consideration by the Town. In this case, three or more bids are required. (i) Any new programs, projects, or expenditures beyond what has previously been approved by the City Council shall first be submitted to vote by the Standing Committee. The recommendation and supporting minutes shall then be forwarded to the City Council for consideration prior to any obligations being made. (j) Priorities and deadlines are set by the City Council and can be changed only by the City Council. Section 7. Communications. All standing committees of the City Council are subject to the following principles and guidelines,unless specifically given other guidance by vote of the Council: (a).Committees do not have the authority to speak for the Town. Neither Committees as a whole, nor an individual committee member shall act or speak for the Town unless authorized to do so by the City Council. Committees should not seek to negotiate or conclude agreements with other organizations. Only the Council or Town Staff may do so. (b) When speaking with the press or other organizations, committee members should refrain from communication that would lead the recipient of such communications to understand or reasonably believe that they are speaking on behalf of the Town. Section 8. Repeals. This Resolution hereby repeals and supersedes all previous resolutions regarding standing committees, including, without limitation, Resolution No. 61-15. The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 17th day of December, 2015 by the following vote: Resolution 65-15 Page 13