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Corrections to Planning Commission and Council Procdrues as Amended by Planning Commission ^ Chairman and Councilma.n. Hoefler - Council Meeting of May 13, 1957, Page 2, Item,1r2, Second Paragraph. (delete existing second paragraph). 1. All Planning matters, whether they be for approval of maps or variances, be listed by the name of arplicant and the date of Planning Department approval on Council agendas; with a one or two word explanation of just what is being considered, whether it be for a record of survey, a subdivision, use permit or variance request for setback, etc. 2. That no final action be taken at a Council meeting on any Plan- ning approval, unless that matter is on the agenda as in 1. 3. That agendas be prepared in enough time so that they might be received in the mail at least one day prior to the Council meeting 4. Appeals to the Council from Planning Commission rulings: a) all parties to be notified immediately, including all proponants and opponents. b) Planning Commission and other interested Town agencies to be present at Council meeting. c) Aggrieved parties to be notified at least two days before meeting. When the Council deems that the recommendation of the Planning Commission is unwise, or unjust, or questions such recommenda- tions in any way, and feels that there are grounds for approval, the Council may refer the matter back to the Planning Commission, ` stating the Council's reasons and requesting Planning Commission reconsideration and a formal report at the next Council meeting when final action will be taken. 5. 'A complete study should be initiated at onee by the Town administration of all approvals made on past land divisions, to bring our files up to date in the following: a. That deeds for required dedications have been received., approved by the Town Attorney, and recorded as directed by the City Council. b. That copies of all recorded maps be in the files bf our Town. c. That all provisions for improvements, dedications and so forth, required of the subdivider have been, or are being, met. 6. That a follow-up procedure is being set-up immediately, that makes certain no laxity will exist from now on in the matters referred to in 5. above, where maps, variances and use permits are approved in the future. �. That it is clearly and openly understood that when any city official has an indirect, or direct, interest in any action being taken by his body, that he will so state and abstain from entering into any ction. Lowi 7. When planning matters come up in the Council meeting that the Chairman or representative of the Planning Commission be called on first to explain briefly the matter pending Council arproval and give the Planning Commission recommendation before any discussion or motions of individual Council members.