HomeMy WebLinkAbout1/24/2013Town of Los Altos Hills
City Council Special Meeting Minutes
Thursday, January 24, 2013
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
Closed Session - 5:30 p.m.
Public Session - 6:00 p.m.
Present: Councilmember Corrigan, Councilmember Harpootlian,
Councilmember Larsen, Vice Mayor Radford, Mayor Waldeck
Absent: None
Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning
Director Debbie Pedro, City Engineer/Public Works Director Richard
Chiu, Administrative Services Director Yulia Rasulova, Assistant
Planner Nicole Horvitz, City Clerk Deborah Padovan
REPORT OUT OF CLOSED SESSION
City Attorney Steve Mattas reported that the City Council considered both items and
Councilmember Larsen abstained on the Linebarger litigation matter. The Council provided
direction to staff and there was no reportable action.
1. AGENDA REVIEW
The following item came to the attention of staff after the agenda was posted; and due to
the urgency of the matter, a motion to add the item to the current agenda was considered.
MOTION SECONDED AND CARRIED: Moved by Councilmember Corrigan,
seconded by Councilmember Harpootlian and passed unanimously to add the scheduling
of the February City Council meeting to the agenda tonight.
Mayor Waldeck stated that the item would be considered as 10.D.
2. PRESENTATIONS AND APPOINTMENTS
A. Appointment to the Emergency Communications Committee
MOTION SECONDED AND CARRIED: Moved by Councilmember Larsen,
seconded by Councilmember Harpootlian and passed unanimously to reappoint
Bob Rowe to the Emergency Communications Committee for a four-year term.
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January 24, 2013
B. Appointment to the Education Committee
MOTION SECONDED AND CARRIED: Moved by Vice Mayor Radford,
seconded by Councilmember Harpootlian and passed unanimously to reappoint
Duncan MacMillan to the Education Committee for a four-year term.
C. Appointment to the History Committee
As Ms. Carol Crites was unable to attend the meeting, the appointment was
postponed to the February City Council meeting.
D. Appointment to the Environmental Initiatives Committee
As Ms. Aileen Lee was unable to attend the meeting, the appointment was
postponed to the February City Council meeting.
E. Appointment to the Pathways Committee
Victor Hesterman, Los Altos Hills, introduced himself to the City Council.
Glenn Wilkerson, Los Altos Hills, introduced himself to the City Council.
Council discussion ensued.
The Council voted by written ballots.
DIRECTION: Place the Standing Committee Resolution on the February agenda
for a discussion of expanding the Pathways Committee.
The City Clerk tallied the ballots and announced that Victor Hesterman received a
majority of the vote.
MOTION SECONDED AND CARRIED: Moved by Councilmember Corrigan,
seconded by Councilmember Larsen and passed unanimously to appoint Victor
Hesterman to the Pathways Committee for a four-year term.
F. Appointment to the Los Altos -Los Altos Hills Joint Volunteer Awards Committee
Patty Radlo, Los Altos Hills, expressed her desire to continue on the committee
and thanked the City Council for their consideration.
MOTION SECONDED AND CARRIED: Moved by Councilmember Larsen,
seconded by Vice Mayor Radford and passed unanimously to reappoint Patty
Radlo to the Joint Community Volunteer Awards Committee for a four-year term.
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January 24,2013
3. CONSENT CALENDAR
MOTION SECONDED AND CARRIED: Moved by Councilmember Larsen,
seconded by Councilmember Corrigan and passed unanimously to approve the
CONSENT CALENDAR Items 3.A through 3.H with the exception of Item 3.I.
A. Approval of Meeting Minutes: City Council Special Meeting - December 12,
2012
B. Review of Disbursements: December 1, 2012 - December 31, 2012 $687,298.95
C. Resolution 1-13 Authorizing Bank Account Signatories (Staff: Y. Rasulova)
D. Resolution 2-13 Approving the Final Map; LANDS OF MORRISON,
(FORMERLY LANDS OF MAD MANOR II, LLC), 27641 Purissima Road;
File #22 -06 -TM -ND -GD (Staff. R. Chiu)
E. Resolution 3-13 Accepting Grant of Public Sanitary Sewer Easement; LANDS OF
RAMANATHAN AND RAMAKRISHNAN, 27665 Via Cerro Gordo (Staff: R.
Chiu)
F. Resolution 4-13 Accepting Grant Open Space Easement; LANDS OF EDWARD
SHARP AND ODETTE HARRIS; 26958 Dezahara Way (Staff. D. Pedro)
G. Resolution 5-13 Accepting Grant of Open Space Easement; LANDS OF EAGLE,
12230 Windsor Court; FILE #137-12-ZP-SD. (Staff: D. Pedro)
H. Notification of Fast Track Hearing: LANDS OF BUDGE AND LENEHAN;
24183 & 24175 Dawnridge Drive: File #139 -12 -LLA; A request for a Lot Line
Adjustment to modify the property line between the two properties resulting in no
change to the lot sizes. CEQA review: Categorical Exemption per Section
15303(a) (Staff. D. Pedro)
Consent Calendar Item 3.I was now considered.
I. Proclamation to Commemorate Rotary International's Founding - February 23,
1905 - 108th Anniversary (Staff. D. Padovan)
Councilmember Harpootlian stated that he is very supportive of the Proclamation
for Rotary and all the good work they have done and asked if other, similar
organizations could be considered for future proclamations.
Councilmember Larsen reminded that the Proclamation policy outlines that the
Mayor should seek the direction of the City Council before adding a proclamation
to the agenda.
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MOTION SECONDED AND CARRIED: Motion moved by Councilmember
Harpootlian seconded by Councilmember Larsen and passed unanimously to
approve CONSENT CALENDAR Item 3I Approving a Proclamation to
Commemorate Rotary International's Founding - February 23, 1905 - 108th
Anniversary.
4. PRESENTATIONS FROM THE FLOOR - Persons wishing to address the Council
on any subiect not on the agenda may do so now. Please complete a Speaker Card
located on the back table of the Council Chambers and submit it to the Citv Clerk.
Comments are limited to two (2) minutes per speaker. California law prohibits the
Council from acting on items that do not appear on the agenda. Under a Resolution
previously adopted by the Council, such items can be referred to staff for
appropriate action, which may include placement on the next available agenda.
Jehan Godrej, Los Altos Hills, provided a PowerPoint Presentation and asked the
Council to consider building public tennis courts in Town.
Nancy Couperus, Los Altos Hills, spoke regarding the current threat to CEQA in the
state legislature.
Paul Jensen, Los Altos Hills, commented on the enforcement practices and
administration of the municipal code as it relates to setback standards.
Jim Abraham, Los Altos Hills, asked for clarification for public input on upcoming
agenda items.
Councilmember Harpootlian said he was honored to serve on the Council.
5. PUBLIC HEARINGS
A. Conditional Use Permit Renewal and Modifications for an Existing/ Previously
Approved Wireless Communications Facility. LANDS OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION (Applicant: Sprint Wireless); 2350
Page Mill Road; File # 187 -12 -SD -CUP (Staff: D. Pedro)
Assistant Planner Nicole Horvitz presented the staff report.
Jason Osborne, Representative from Sprint, responded to questions from the
Council.
Mayor Waldeck opened the PUBLIC HEARING.
Seeing no one wishing to speak, Mayor Waldeck closed the PUBLIC HEARING.
MOTION SECONDED AND CARRIED: Moved by Councilmember Corrigan,
r seconded by Councilmember Larsen and passed unanimously to approve the
Conditional Use Permit Renewal and Modifications for an Existing/ Previously
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January 24, 2013
Approved Wireless Communications Facility. LANDS OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION (Applicant: Sprint Wireless), 2350 Page
Mill Road; File # 187 -12 -SD -CUP.
B. Conditional Use Permit Renewal and Modifications for an Existing/ Previously
Approved Wireless Communications Facility. Lands of Purissima Hills Water
District (Applicant: Sprint Wireless); 12863 La Cresta Road; File #46 -12 -CUP;
(Staff: D. Pedro)
Councilmember Harpootlian recused himself and stepped down from the dais as
he lives within 500 feet of the project.
Assistant Planner Nicole Horvitz presented the staff report.
James Abumrad, Representative from Sprint, responded to questions from the
Council.
Mayor Waldeck opened the PUBLIC HEARING.
Seeing no one wishing to speak, Mayor Waldeck closed the PUBLIC
HEARING.
MOTION MADE AND SECONDED: Motion by Councilmember Corrigan,
seconded by Councilmember Larsen to approve the Conditional Use Permit
Renewal and Modifications for an Existing/ Previously Approved Wireless
Communications Facility_ Lands of Purissima Hills Water District (Applicant:
Sprint Wireless)-, 12863 La Cresta Road,• File #46 -12 -CUP.
AYES: Mayor Waldeck Vice Mayor Radford Councilmember Corrigan,
Councilmember Larsen
NOES: None
ABSENT: None
RECUSE: Councilmember Harpootlian
MOTION CARRIED.
Councilmember Harpootlian returned to the dais.
6. ONGOING BUSINESS
A. Review of Town Goals for 2013
1. Public Safety
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2. Emergency Preparedness
3. Public Outreach for Conservation Issues
4. Roads - Request for funds to prepare draft road reimbursement policy
Mayor Waldeck outlined the goals for 2013: public safety, emergency
preparedness, public outreach for conservation issues and roads.
B. Authorization of the City Attorney's Office to Prepare a Private Road Maintenance
Agreement and a RoadwU Reimbursement Agreement (Staff: R. Chiu)
Public Works Director Richard Chiu presented the staff report.
Council discussion ensued.
DIRECTION: A City Council special study session will be called to discuss private
road maintenance and roadway reimbursement agreements.
Eileen Gibbons, Los Altos Hills, requested that private road owners be reminded
that the general plan pathway element specifies that pathways could be put on
public and private roads.
Duffy Price, Vice President of the Los Altos Hills County Fire District,
questioned whether the Fire District replied to the request regarding private roads.
Director Chiu responded and said all of the roads are accessible and serviceable
with a few exceptions.
David Jensen, Los Altos Hills, asked if the public will be invited. (The response
was, "yes.")
The Council now considered Item 2.G - Environmental Design and Protection Committee
Annual Report.
G. Environmental Design and Protection Committee Annual Report
Pat Ley, Chair of the Environmental Design and Protection Committee, provided a
report on the activities of the committee.
Council discussion ensued. No action was taken.
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January 24, 2013
7. NEW BUSINESS
A. Consideration of a Resolution Adopting a Sewer System Management Plan (Staff:
R. Chiu
Public Works Director Richard Chiu presented the staff report.
Council discussion ensued.
MOTION SECONDED AND CARRIED: Moved by Vice Mayor Radford,
seconded by Councilmember Corrigan and passed unanimously to approve
Resolution 6-13 adopting Sewer System Management Plan.
B. Resolution Adopting the California Fair Political Practices Commission Form 806
- Agency Report of Public Official Appointments (Staff: D. Padovan)
City Clerk Deborah Padovan presented the staff report.
MOTION SECONDED AND CARRIED: Moved by Councilmember Larsen,
seconded by Vice Mayor Radford and passed unanimously to approve Resolution
7-13 adopting the Fair Political Practices Commission Form 806 - Agency Report
of Public Official Appointments.
C. Annual Volunteer Recognition Dinner Scheduling (Staff D. Padovan)
City Clerk Deborah Padovan presented the staff report.
Council discussion ensued.
Council suggested that staff look at schedules and propose another date. No action
was taken.
D. Resolution Adopting a Complete Streets Policy (Staff: D. Pedro)
Planning Director Debbie Pedro presented the report.
Council discussion ensued.
Jim Abraham, Los Altos Hills, requested that the Council reject the complete
streets policy.
Duffy Price, Los Altos Hills, was not in support of the policy.
Heather Rose, Los Altos Hills, questioned state mandates and wondered if this
policy is a funded or unfunded mandate.
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January 24, 2013
Sonja Jensen, Los Altos Hills, cautioned that the Town should not be adopting any
policies without fully understanding the consequences.
MOTION MADE AND SECONDED: Moved by Councilmember Corrigan,
seconded by Vice Mavor Radford to approve Resolution 8-13 adopting a Complete
Streets Policy, as amended to include that any capital projects subject to the
Complete Streets Policy funding be required to receive Planning Commission
review with the option to appeal to the City Council.
AYES: Vice Mayor Radford Councilmember Corrigan,
Councilmember Harpootlian
NOES: Mayor Waldeck Councilmember Larsen
ABSENT: None
ABSTAIN: None
MOTION CARRIED.
8. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCIL
MEMBERS ON OUTSIDE AGENCIES
A. Report of Meeting_ with Foothill College President and Discussion of Mutual
Interests (Mayor Waldeck)
Mayor Waldeck provided an update on his meeting with Judy Minor, President
at Foothill College.
B. Report by the Open Space Committee Regarding Single Use Plastic Bags
George Clifford, Member of the Open Space Committee, Los Altos Hills,
requested that the City Council consider amending the polystyrene ordinance to
include banning single use plastic bags.
Council discussion ensued.
DIRECTION: Staff to work with the Open Space Committee to prepare a modified
polystyrene ordinance to include banning plastic bags.
The Council now considered Item 10.C.
C. Review of Setback Ordinance (Mayor Waldeck)
Mayor Waldeck suggested having both staff and the Planning Commission review the
existing setback policy.
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January 24, 2013
Council discussion ensued.
Jim Abraham, Planning Commissioner, Los Altos Hills, believed that the direction
received from the Council was sufficient.
DIRECTION: Staff and the Planning Commission to review the current setback policy,
identify any problems, and return to the City Council with recommendation for changes,
if necessary.
The Council now considered Item 9.D.
9. STAFF REPORTS
D. Planning Director will provide an update on Westwind Barn
Planning Director Debbie Pedro informed the Council that staff is currently
preparing a Request for Proposals for Facility Management Services for the
Westwind Community Barn.
Council recess 9:45 p.m.
Council reconvened to Open Session at 9:52 p.m.
A. City Manager Carl Cahill stated that earlier the day, he gave a presentation to
the Rotary Club of Los Altos as did the Los Altos City Manager.
B. City Attorney - Nothing to report.
C. City Clerk Deborah Padovan reported that the opt -in email list is in the process
of being tested and should be up and running in a week or two.
10. COUNCIL INITIATED ITEMS
A. Mayoral Succession Planning for Incoming Councilmembers (Mayor Waldeck)
Mayor Waldeck introduced the topic and Council discussion ensued.
DIRECTION: Schedule the mayoral succession planning discussion for July.
B. Council Appointments to Committees and Outside Agencies (Mayor Waldeck)
Mayor Waldeck introduced proposed recommendations for committee
assignments.
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0 9 j
The Council agreed to the following assignments:
Relations
Education
Emergency Communications
Waldeck
Environmental Design & Protection
Harpootlian
Environmental Initiatives
Radford
Finance/Investment
Radford & Waldeck
History
Larsen
LA/LAH Jt. Comm. Vol. Service Awards
Waldeck
LA/LAH Senior Commission
Corrigan
Waldeck
Parks & Recreation
Traffic Safety Larsen
Water Conservation Harpootlian/Waldeck (Alt)
Association of Bay Area Governments (At
Emergency Preparedness Council
League of California Cities -Peninsula Div.
North County Library Authority
Joint Powers Authority Board (Library)
Valley Transportation Authority (VTA)
Policy Advisory Committee
Santa Clara Valley Water Commission
SCVWD Lower Penn. Flood Control and
Watershed Advisory Committee
Santa Clara County Cities Assn. Board
Santa Clara County Cities Assn. Selection
Comm.
Palo Alto Unified School District
Los Altos School District
Los Altos Hills County Fire District
Silicon Valley Bicycle Coalition
Radford/Waldeck 1
Radford/Chiu (Alt,
Waldeck/Radford I
Corrigan/Waldeck
Corrigan/Waldeck
Larsen
Harpootlian
Waldeck/Radford (Alt)
Waldeck/Radford (Alt)
Larsen
D. February Meeting Schedule
term exvires 2017
The Council discussed potentially changing the February meeting date from
February 21 to another agreed upon date.
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MOTION SECONDED AND CARRIED: Moved by Councilmember Larsen,
seconded by Vice Mayor Radford and passed unanimously to cancel the February
21 2013 City Council meeting and schedule a special City Council meeting on
Thursday February 28, 2013.
11. ADJOURN
The meeting adjourned at 10:30 p.m.
Respectfully submitted,
'w mmA 'adaaa�
Deborah Padovan
City Clerk
The minutes of the January 24, 2013 regular City Council meeting were approved as presented at
the February 28, 2013 special City Council meeting.
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City Council Special Meeting Minutes
January 24, 2013