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r • JOB DESCRIPTION SECRETARY-STENOGRAPHER I NATURE OF WORK This ise g neral clerical work, involving the performance of a variety of specialized and difficult clerical work requiring the use of typing and shorthand skills. Responsibilities will include public relations contact as a receptionist, as well as the alleviation for the super- visor of administrative and clerical details. The position will be directly subordinate to the City Manager. EXAMPLES OF DUTIES Will type from dictation, copy or general instructions correspondence, reports,p rts, memorandums, notices, etc. , from supervisor or staff; reviews materials for errors in grammar and English usage; serves as receptionist for supervisor and staff, receiving callers, providing information, answering complaints, or scheduling appointments with supervisor; attends various meetings such as Planning Commission and City Council meetings, and takes shorthand notes of proceedings; types, assesmbles, and distributes reports and minutes; receives, opens, and routes supe vis rt s mail; schedules meetings and conferences for supervisor; maintains files, including those containing confidential material; orders supplies; receives, indexes, files, and routes applications forpermits, variance ' rezoning variances, and re at 1 edla p nning, zoning and building inspection matters. KNOWLEDGE, ABILITIES AND SKILLS Ability to understand and carry out oral and written instructions. Ability to write and speak effectively. Ability to maintain modern filing and indexing methods. Ability to operate common office machines. DESIRABLE EXPERIENCE AND TRAINING Experience in work involving public contact, including experience in a variety of clerical duties. 'Graduation from a standard high school. Res. #500 1/20/69