HomeMy WebLinkAbout6/15/2017 , 1`' Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, June 15, 2017
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
Mayor Waldeck called the Closed Session meeting to order at 5:30 p.m.
CALL TO ORDER(5:30 PM)
A. Roll Call
Present: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
Absent: None
Staff: City Attorney Steve Mattas, City Manager Carl Cahill
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATOR
(Pursuant to Government Code Section 54957.6)
Unrepresented Employee: City Manager
Agency Designated Representative: Steve Mattas
REPORT OUT OF CLOSED SESSION — City Attorney Mattas said there was no reportable
action. The Closed Session adjourned at 5:55 p.m.
PUBLIC SESSION (6:00 PM)
Mayor Waldeck called the meeting to order at 6:03 p.m.
CALL TO ORDER(6:00 P.M.)
A. Roll Call
Present: Mayor Waldeck,Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
Absent: None
Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning
Director Suzanne Avila, Administrative Services Director Pak Lin,
Public Works Director/City Engineer Allen Chen, Senior Engineer Tina
Tseng, City Clerk Deborah Padovan
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B. Pledge of Allegiance
L AGENDA REVIEW
There were no changes to the agenda.
2. PRESENTATIONS AND APPOINTMENTS
A. Introduction of Barry Stallard, Los Altos Hills County Fire District Emergency,
Preparedness Coordinator
Carol Starbuck, Program Specialist, Community Education Services, Santa
Clara County Fire, introduced Barry Stallard.
Barry Stallard, Los Altos Hills County Fire District Emergency Preparedness
Coordinator, introduced himself to the City Council. He said he was really
enthusiastic about the CERT program.
B. Annual Report of the Los Altos Hills History Committee; Request for Approval of
Press Release for the September 24, 2017 Event; Request for Approval to Work on
a Policy to Provide Incentives for Owners of Historic Properties for Preservation
Purposes
John Swan, Chair of the Los Altos Hills History Committee, presented the
annual report of the committee.
Jitze Couperus, Member of the Los Altos Hills History Committee, spoke about
the incentive proposal.
Council asked questions of Mr. Swan and received his responses. Mr. Swan also
requested that one councilmember be assigned to approve the press release for the
September event.
MOTION MADE AND SECONDED: Councilmember Corrigan moved to
approve the upcoming September event for the History Committee and an
appropriate press release to be approved by the Mayor. The motion was seconded
by Councilmember Spreen.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: • None
ABSENT: None
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ABSTAIN: None
Further Council discussion ensued.
MOTION MADE AND SECONDED: Vice Mayor Radford moved to approve
the request to work on a policy to provide incentives for owners of historic
properties for preservation purposes. The motion was seconded by Mayor
Waldeck.
Motion Carried 4 to 1:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Spreen.,
Councilmember Wu
NOES: Councilmember Corrigan
ABSENT: None
ABSTAIN: None
C. Annual Report of the Los Altos Hills Education Committee
Jennifer Carlstrom, Chair of the Los Altos Hills Education
Committee,presented the annual report of the committee.
Council asked questions of Ms. Carlstrom and received her responses. No action
was taken.
3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council
on any subject not on the agenda may do so now. Please complete a Speaker Card
located on the back table of the Council Chambers and submit it to the City Clerk.
Comments are limited to two (2) minutes per speaker. California law prohibits the
Council from acting on items that do not appear on the agenda. Under a Resolution
previously adopted by the Council, such items can be referred to staff for
appropriate action,which may include placement on the next available agenda.
There were no presentations from the floor.
The Meeting went into Recess as 6:55 p.m.
The Meeting Reconvened to Open Session at 7:00 p.m.
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4. CONSENT CALENDAR
MOTION MADE AND SECONDED: Councilmember Spreen moved to approve
the CONSENT CALENDAR as follows. The motion was seconded by Councilmember
Corrigan.
MOTION CARRIED 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
A. Approval of Special Meeting Minutes: City Council Meeting- May 18, 2017
B. Approval of Regular Meeting Minutes: City Council Meeting-May 18, 2017
C. Review of Disbursements: May 1, 2017 -May 31, 2017 $655,219.00
D. Rejection of Claim of Helen Battle (Staff: D. Padovan)
E. Adoption (Second Reading) of Ordinance 570 Amending Title 2, Chapter 1,
Article 2, Section 2-1.201 "Councilmember Salaries" (Staff: C. Cahill)
F. Resolution 26-17 Amending the Employee Classification and Compensation Plan
(Staff: P. Lin)
G. Resolution 27-17 Making Determinations and Approving the Reorganization of
Territory Designated as Mora Drive No. 2, Approximately 1.13 Acres Located at
11120 Mora Drive. APN 331-15-030. File#16-17-MISC (Staff: S. Avila)
H. Resolution 28-17 Approving an Agreement with Bear Electrical Solutions for
Traffic Signal Maintenance and Repair Services (Staff: A. Chen)
I. Resolution 29-17 Approving the Second Amendment to the Agreement for
Countywide Household Hazardous Waste (HHW) Collection Program (Staff: A.
Chen)
J. Resolution 30-17 Accepting the 2016 Sanitary Sewer Repair and Rehabilitation
Project(Staff: A. Chen)
K. Application for the Olive Tree Lane Sanitary Sewer Main Extension
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Improvements Proposed for a Sewer Reimbursement Agreement(Staff: A. Chen)
L. Resolution 31-17 to Summarily Vacate Sanitary Sewer Easement Located at
12820 Deer Creek Lane and 12830 Deer Creek Lane(Staff: A. Chen)
M. Resolution 32-17 Awarding a Contract for Inspection Services for the La Lanne
Court Sanitary Sewer Main Extension Project Proposed for a Sewer
Reimbursement Agreement(Staff: A. Chen) (added with Revision No. 2)
The Council now considered Agenda Item 10.C.
10.C. Discussion and Possible Action to Adopt a Resolution Joining the Climate Mayors
Network and Adopting the Paris Agreement (Mayor Waldeck)
Mayor Waldeck requested that the City Council support the Paris Climate Agreement.
Council discussion ensued. No action was taken.
5. PUBLIC HEARINGS
A. Resolution of the City Council of the Town of Los Altos Hills Requesting that the
Santa Clara County Tax Collector Collect Delinquent Sewer Charges, the 2017-18
Sewer Service Charges, and Contractual Assessment District Charges for Both the
Palo Alto and Los Altos Sewer Basins (Staff: A. Chen)
Mayor Waldeck opened the Public Hearing.
Senior Engineer Tina Tseng presented the staff report.
Councilmember Wu asked about the contact method for individuals who did not
respond. Ms. Tseng said that staff sent three notices before sending the
information to the assessor.
Allan Epstein, Los Altos Hills, complimented the staff for reviewing the 30
properties and making efforts to collect back charges.
Mayor Waldeck closed the Public Hearing.
MOTION MADE AND SECONDED: Councilmember Corrigan moved to
adopt Resolution 33-17 for the sewer tax roll to be forwarded to the Santa Clara
County Tax Collector for collection. The motion was seconded by Vice Mayor
Radford.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
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Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
B. Approval of a Resolution Adopting the Fiscal Year 2017-18 Operating and Capital
Budget and 2017-2022 Five-Year Capital Plan for the Town of Los Altos Hills
(Staff: P. Lin)
Mayor Waldeck opened the Public Hearing.
Administrative Services Director Pak Lin presented the 2017-18 operating and
capital budget and sewer operations (Item#6.A).
Director Chen provided information on the creek maintenance permit.
Council discussion ensued on all budget related items.
Bob Elson and Ann Duwe, Members of the Pathways Committee, presented
information on how pathway projects are brought to Council.
Carol Gottlieb, Los Altos Hills, said she lives on Summerhill and said that their
path is a back-to-school path.
Further Council discussion occurred.
MOTION MADE AND SECONDED: Vice Mayor Radford moved to adopt
Resolution 34-17 Adopting the Fiscal Year 2017-18 Operating and Capital Budget
and 2017-2022 Five-Year Capital Plan for the Town of Los Altos Hills and
Resolution 35-17 Accepting the 2017/18 Sewer Operation and Capital Plan and
Amending the 2017/18 Operating and Capital Budget. The motion was seconded by
Councilmember Corrigan.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
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Fes\
) 6. ONGOING BUSINESS
A. Resolution Accepting the 2017/18 Sewer Operation and Capital Plan and
Amending the 2017/18 Operating and Capital Budget (Staff: P. Lin)
This item was discussed in combination with Agenda Item 5.B.
B. Discussion and Possible Action on the Organizational Assessment by
Management Partners dated May 19, 2017 (Mayor Waldeck)
Mayor Waldeck presented the item and council discussion ensued.
Kay Nicholson, Los Altos Hills, said she disagreed with the Mayor's assessment
that this is a good report as it did not catch what was requested in the proposal.
Jitze Couperus, Los Altos Hills, addressed the committee volunteers and
questioned whether or not reducing the number is needed.
Pat Ley, Los Altos Hills, asked where the report was located. She was directed to
the Town's website.
Carol Gottlieb, Los Altos Hills, spoke about the Town's volunteers and their
value.
Nancy Couperus, Los Altos Hills, said the report does not contain the discussion
on focus group items.
Allan Epstein, Los Altos Hills, said a supplemental item on the report showed up
on the website today and there hasn't been sufficient time to review.
Kay Nicholson,Los Altos Hills, described her experience with the focus group.
Nancy Couperus, Los Altos Hills, said her focus group was a diverse with varying
points of view.
Kjell Karlsson, Los Altos Hills, said that this was a blind study and the lack of
management was not even mentioned.
Raj Reddy, Los Altos Hills, said he was disappointed with the report and asked the
Council to hire a competent consultant for a new report.
Further Council discussion ensued.No action was taken.
The Council Meeting went into Recess at 8:57 p.m.
The council Meeting Reconvened to Open Session at 9:04 p.m.
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7. NEW BUSINESS
A. Consideration and Approval of Amendment No. 9 to Employment Agreement
with Carl Cahill for City Manager Services (Staff: S. Mattas)
City Attorney Steve Mattas presented the staff report.
Council discussion ensued.
Kjell Karlsson, Los Altos Hills, said that two year contracts are not the standard
for city managers and he suggested a one year contract.
The City Council asked questions of the City Attorney and received his responses.
Kay Nicholson, Los Altos Hills, asked if the organizational assessment was
available for closed session well in advance and why did the public receive the
report so late.
Allan Epstein, Los Altos Hills, stated that the report was not part of an evaluation
of the City Manager's performance. He also asked for confirmation that the City
Manager is included in the Tier 1 employees and that by next year he will be paying
the full employee share of pension costs. The Council confirmed that was the case.
MOTION MADE AND SECONDED: Councilmember Corrigan moved to adopt
Resolution 36-17 Approving and Authorizing the Execution of Amendment No. 9
to the Employment Agreement with Carl Cahill for City Manager Services. The
motion was seconded by Vice Mayor Radford.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
8. REPORTS FROM COMMITTEES, SUB-COMMITTEES,
AND COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Request by the Environmental Initiatives Committee Recommendation to Update
the Green Building Ordinance
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Drew Grewal, Member of the Environmental Initiatives Committee (EIC),
presented the EIC's recommendation.
Planning Director Suzanne Avila presented a brief report.
Raj Reddy, Co-Chair of the EIC, clarified the request of the committee.
Council discussion ensued. No action was taken as the Council did not support the
recommendations of the EIC.
Councilmember Corrigan stated that she would like to ask the EIC to take a look
at what incentives can be created that encourage older homes to become more
energy efficient and greener.
9. STAFF REPORTS
A. City Manager—Update on Community Wildland Protection Plan
City Manager Cahill provided an update on the Community Wildland Protection
Plan and the status of the letter from the fire department to residents.
B. City Attorney-No report.
C. City Clerk -No report.
D. Planning Director- Status of Work Completed and Pending for Short Term
Rental Regulations
Director Avila said that staff is working on drafting an ordinance on the short-term
rental issue and it will go to the Planning Commission in August.
E. Administrative Services Director- No report.
F. Public Works Director—Report on Foothills Park/Page Mill Road Access
Director Chen provided an update on access to Foothill Park from Page Mill
Road. He suggested contacting the City of Palo Alto to address safety concerns of
their path to Page Mill Road and add a wooden railing along Town's pathway in
that area. Along with the railing, a no crossing sign is also suggested. The Council
directed: 1) reaching out to the City of Palo Alto to discuss our safety concerns and
2) installation of the wooden railing is appropriate.
MOTION MADE AND SECONDED: Councilmember Corrigan moved to
continue the meeting past 10 p.m. The motion was seconded by Councilmember
Spreen.
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Motion Carried 4 to 1:
AYES: Mayor Waldeck, Councilmember Corrigan, Councilmember Spreen'
Councilmember Wu
NOES: Vice Mayor Radford
ABSENT: None
ABSTAIN: None
The Council returned to Item 8.
8. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND
COUNCILMEMBERS ON OUTSIDE AGENCIES
Councilmember Corrigan requested that an evaluation of allowing homeowners to
receive an incentive for electrical storage be reviewed by the Environmental Initiatives
Committee and the Committee provide a report to the Council of their findings.
10. COUNCIL INITIATED ITEMS
A. Discussion and Possible Action Amending the Los Altos Hills Municipal Code
Regarding Parking on Pathways (Councilmember Spreen)
Councilmember Spreen presented the item.
Council discussion ensued.
MOTION MADE AND SECONDED: Councilmember Spreen moved to direct
staff to change the language in the Los Altos Hills Municipal Code 4-3.1002 to
read, "no person shall park a vehicle within or on any town pathway." The motion
was seconded by Vice Mayor Radford.
Motion Carried 3 to 2:
AYES: Vice Mayor Radford, Councilmember Corrigan, Councilmember
Spreen
NOES: Mayor Waldeck, Councilmember Wu
ABSENT: None
ABSTAIN: None
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Mayor Waldeck requested an amendment provided that the street has a 40 mile per
hour limit or streets that do not have a lot of traffic. The amendment was not
accepted.
City Attorney Mattas informed the Council that this will return as an ordinance
amendment.
B. Discussion and Possible Action to Direct Staff to Install a Crosswalk at the
Intersection of Fremont and Concepcion(Mayor Waldeck)
Mayor Waldeck presented the item.
MOTION MADE AND SECONDED: Vice Mayor Radford moved to add three
crosswalks at Fremont and Concepcion with minimal signage; or what the vehicle
code allows as minimal signage. The motion was seconded by Mayor Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
1L ADJOURN
The meeting was adjourned in memory of Arthur "Apple" Henley at 10:15 p.m.
Respectfully submitted,
16)11J‘k d4W7/1,—
Deborah Padovan
City Clerk
The minutes of the June 15, 2017 regular City Council meeting were approved as presented at
the July 20, 2017 regular City Council meeting.
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City Council Regular Meeting Minutes
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