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HomeMy WebLinkAbout3/8/2017 Town of Los Altos Hills City Council Special Meeting Minutes Wednesday, March 08, 2017 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER(5:00 PM) Mayor Waldeck called the Closed Session:to order at 5:03 p.m. A. Roll Call. Present: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas CLOSED SESSION: " PUBLIC EMPLOYEE PERFORMANCE. EVALUATION (Pursuant to Government Code Section 54957) Unrepresented Employee: City Manager The Closed Session adjourned at 5:55 p.m. Mayor Waldeck called the meeting to order at 6:06 p.m. CALL TO ORDER(6:00 P.M.) A. Roll Call Present: Councilmember Corrigan, Councilmember Spreen, Councilmember Wu,Vice Mayor Radford, Mayor Waldeck Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Suzanne Avila, Public Works Director/City Engineer Allen Chen,Administrative Services Director Pak Lin, Finance Manager Karen Huang, Senior Planner Marni Moseley, City Clerk Deborah Padovan B. Pledge Of Allegiance Councilmember.Wu led the pledge of allegiance. City Council Special Meeting Minutes March 8,2017 Ci Attorney Steve Mattas said there.was no reportable action g from the City Yp resulting - ' closed session. 1. AGENDA REVIEW Councilmember Corrigan pulled Items 4.H and 4.J from the Consent Calendar.. Councilmember Spreen requested :that Item 4.D also be pulled from the. Consent Calendar. Mayor Waldeck requested that Item 7.B be considered immediately following the Consent Calendar. 2. PRESENTATIONS AND APPOINTMENTS A. Appointment of an Associate Member to the Environmental Design and Protection Committee City 'Clerk Deborah Padovan presented the application of Peter Brown for associate member to the Environmental Design and Protection Committee. Councildiscussion ensued. MOTION MADE AND SECONDED: Mayor Waldeck moved to approve Peter Brown's associate membership to the Environmental Design and Protection Committee so that he may participate in site visits. The motion was seconded by Councilmember Wu. Motion Failed 1-4: AYES: Councilmember Wu NOES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen . ABSENT: None ABSTAIN: None B. Reappointments to the Los Altos/Los Altos Hills Joint Volunteer Awards Committee 0 City Clerk Padovan presented the;item. Council discussion ensued. 2 City Council Special Meeting Minutes March 8,2017 MOTION MADE AND SECONDED:. Mayor Waldeck moved to reappoint Patty Radio and Ben Gilds to the Joint.Volunteer Community Service Awards Committee for a second, four-year term. The motion was seconded by Vice Mayor Radford. Motion Carried 5 to 0: AYES: Mayor Waldeck,Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES:. None ABSENT: None ABSTAIN: None C. Annual Report by the Finance and Investment Committee Allan Epstein, Member of the Finance and Investment Committee presented the annual committee report. Council discussion:ensued. The Council received the report and thanked the committee for all the work they accomplish each year.No action was taken. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk.. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action,which may include(placement on the next available agenda. Carolyn Tang, Los Altos Hills, asked that additional:drainage issues caused by Ms. Seidel's second unit be addressed. Timothy Tang, Los Altos Hills, requested that the drainage issues on his property be agendized for the next City Council agenda. . City Manager Cahill explained that the project Mr. Tang referred to has already been. approved. He said that staff will take the lead to work withneighbors to comeup with a solution. 3 City Council Special Meeting Minutes March 8,2017 Planning Director Suzanne Avila said that the Public Works Department had suggestions to resolve the drainage issues and they will be looking to see that the corrections are made before the building permit is finalled. Roger Burnell, Los Altos Hills, asked that the Council recognize Los Altos Hills resident Karen Druker and thank her for her job as art historian and curator. Courtenay C. Corrigan, Los Altos Hills, said "to all the moms, grandmas, aunts, wives, daughters, sisters, loners, losers, lesbians, ladies and lady wannabes, tonight I wear red to. celebrate all you havedone, all you do and all you even dream of doing tomorrow. Equality should be the baseline of.all.discussions and all women should be able to live in dignity without fear, free to be our own beautiful selves. I stand with you tonight and every day. Closer to home, I would like thank the women on the town staff; I appreciate you being here tonight, despite today being a day of walking out of work." Pat Lang, Los Altos Hills,requested that the Town consider becoming a sanctuary city as a symbolic gesture. . 4. CONSENT CALENDAR MOTION MADE AND.SECONDED: Councilmember Corrigan moved to approve the CONSENT CALENDAR, with the exception of Items 4.D, 4.H, and 4.J, as follows: The motion was seconded by Vice Mayor Radford. Motion Carried 5 to 0: AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember :Corrigan, Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None A. Approval of Special Meeting Minutes: City Council Meeting- February 16,2017 B. Approval of Regular Meeting Minutes: City Council Meeting-February 16, 2017 C. Ratification of Appointment to the VTA Bicycle and Pedestrian Advisory Committee(Staff: D. Padovan) E. Proclamation Recognizing March 2017 as Red Cross Month(Staff: D. Padovan) F. Resolution 08-17 Adopting the Reclassification of Building Official to Building Inspector/Official Series and Amending the Employee Classification and 4 City Council Special Meeting Minutes March 8,2017 Compensation Plan(Staff: P. Lin) G. Resolution to Renew the Concessionaire Agreement for the Westwind Community Barn Owned by the Town of Los Altos Hills Between the Town and Victoria Dye Equestrian, LLC (Staff: S. Robustelli) Request by the Community Relations Committee to Approve a Thank You Letter to be sent by the Committee to.the Santa Clara County Firefighters Association K. Notification of Fast Track Approval: Lands of Sundararajan; 27844 Black Mountain Road; File#437-16-ZP-SD; A request for a Site Development Permit to demolish an existing 864 square-foot shed and construct a new 1,396 square foot two-story addition (23' max height) on the existing slab foundation. CEQA Review: Categorical Exemption per Section 15303(a) - additions to existing single family residential property(Staff: S. Avila) - added with Revision No. 2 The Council now considered the following Consent Calendar items: D. Amending Resolution 10-17 Establishing Standing Committees and. Adopting General Special Rules Pertaining Thereto to Include Term Limits (Staff: D. Padovan) Councilmember Spreen presented a wording change to make it more understandable. He presented the following wording be added to Section 3 (a) (iii) to the proposed resolution: "To achieve this, the City Council will generally not appoint an applicant who has.served for two {2} consecutive terms as a member of that Committee, within a period of two (2) years from the expiration of their most recent term. These term limits do not constrain a resident from being appointed as an associate member of that Committee, nor from applying for appointment to any other Town Committee. A Committee member's record of attendance at the Committee's meetings maybe a factor in determining whether that member should be reappointed to the Committee.. Notwithstanding the foregoing, the City Council retains the ability to appoint anyone that it may select by majority vote for membership on a Town Committee." Council discussion ensued and the edits presented were supported. MOTION MADE AND SECONDED: Councilmember Spreen moved to amend the standing committee resolution 10-17 as amended. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Mayor Waldeck,Vice Mayor Radford, Councilmember Corrigan, 5 City Council Special Meeting Minutes March 8,2017 Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None . ABSTAIN: None H. Request by the Senior Commission for a Letter Signed by. the Mayor Urging California's U.S. Senators to Protect Social Security and Medicare for Seniors Councilmember Corrigan suggested an edit to the letter, stating that the second paragraph should read "Recognizing the value our senior residents are to this community and their many contributions, we respectfully request that you make decisions in the best interest of protecting services to seniors. These services may include,but are not limited to, Medicare and social security benefits." Council discussion ensued and the edits presented were supported. MOTION MADE AND SECONDED: Councilmember Corrigan moved to approve the letter to be signed by the Mayor urging California's U.S. Senators to Protect Social Security and Medicare for seniors as amended. The motion was seconded by Vice Mayor Radford. Motion Carried 5 to 0: AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None J. Resolution of the City Council of the.Town of Los Altos Hills Endorsing the Carbon Fee and Dividend Legislation proposed by Citizens' Climate Lobby Councilmember Corrigan suggested that this letter be reviewed by the Environmental Initiatives Committee for a recommendation before it is considered by the City Council. Council discussion ensued. 6 City Council Special Meeting Minutes March 8,2017 DIRECTION: The Environmental Initiatives Committee should review the request. proposed by the Citizens' Climate Lobby for review and recommendation.._ At this point the Council considered Item.7.B. B. Review of the Organizational Assessment Proposals and Consideration of and Award of Contract to Selected Consultant (Staff: P. Lin) - wording corrected with Revision No. 1. Greg Larson, Management Partners, presented the proposal from Management. Partners. Council asked questions of Mr. Larsen and received his responses. Alan Pennington,Matrix Consulting Group,presented the proposal from Matrix. Council asked questions of Mr. Pennington and received his responses. Council discussion ensued including receiving feedback from Roddy Sloss,Finance and Investment Committee Chair. Kjell Karlsson, Los Altos Hills, asked that this decision be delayed one month so he can read the proposals in detail. Further Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Corrigan moved to approve Resolution 11-17 awarding the contract to Management Partners for an Organizational Assessment, including amending the budget to add the funds to the City Council's budget. The motion was seconded by Vice Mayor Radford. Motion Carried 5 to 0: AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES: None . ABSENT: , -None ABSTAIN: None 5. PUBLIC HEARINGS A. LANDS OF SOUSA; 11500 Summit Wood Road; FILE #363=16-MISC; Appeal of a decision to record a Notice of Code Violation.against the property for the 7 City Council Special Meeting Minutes March 8,2017 construction of a . fence within thepublic right-of-way. CEQA Review: Categorical Exemption per Section 15303(e) - new construction of an accessory structure.(Staff: S. Avila) - continued from January 25, 2017 special City Council meeting Mayor Waldeck opened the Public Hearing. . Senior Planner Marni Moseley presented the staff report. Council asked questions of staff and received responses. Ms. Souza spoke on her behalf. Alice Mansell, Los Altos, disputed that the lines on the map were correct. She said that mistakes by surveyors have happened in the past. Mayor Waldeck closed the Public Hearing. Council asked questions of the.City Attorney. Mr. Mattas replied that under the non-conforming provisions of the municipal code, if a fence like this one comes down,they have a set period of time to obtain a permit to rebuild that fence. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Corrigan moved to uphold the decision of the Planning Department and proceed with the Notice of Violation on the subject property pursuant to Los Altos Hills Municipal Code section 1-2.02. The motion was seconded by Councilmember Spreen. Motion Carried 5 to 0: AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen,Councilmember Wu • . NOES: None ABSENT: None ABSTAIN: None City Attorney Mattas confirmed that the authority to undertake the action to remove the fence already exists in the Municipal Code. The meeting recessed at 8:16 p.m. . The meeting reconvened to Open Session at 8:22 p.m. • . 8 City Council Special Meeting Minutes March 8,2017 6. NEW BUSINESS . A. Resolution Approving Increased Code Enforcement Services Provided by CSG Consulting and Amending the.Budget by$55,000 for 2016-17 (Staff: P. Lin) Administrative Services Director Pak Lin presented the staff report. Planning Director Suzanne. Avila explained why additional code enforcement was necessary. Council asked questions of staff and received responses. MOTION MADE AND SECONDED:.Councilmember Corrigan moved to adopt Resolution 12-17 approving increased code enforcement services provided by CSG Consulting and amending the budget by$55,000 for 2016-17. The motion was seconded by Vice Mayor Radford. Motion Carried 5 to 0: AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None B. Discussion Regarding_Setting a Joint City Council Meeting with Los Altos and Proposed.Discussion Items_(Staff: D. Padovan) Mayor Waldeck presented the item and stated a joint meeting was requested based on conversations he had with Los Altos Mayor Prochnow. Councilmember Corrigan suggested also meeting with Palo Alto and Los-Altos. MOTION MADE AND SECONDED: Vice Mayor Radford moved to schedule a joint City Council meeting with.the City of Los Altos. The motion was seconded by Mayor Waldeck. Motion Carried 5 to 0: AYES: Mayor Waldeck, Vice Mayor Radford,Councilmember Corrigan, Councilmember Spreen, Councilmember Wu . NOES:. None 9 City Council Special Meeting Minutes March 8,2017 ABSENT: None ABSTAIN: None '7. ONGOING BUSINESS A. Receive Mid-Year Financial Report as of December 31, 2016, and adopt a Resolution Approving the Mid-Year Budget Amendment(Staff: P. Lin) Finance Manager Karen Huang and Director Lin co-presented the mid-year financial update. . The Council asked questions of staff and received responses. MOTION MADE AND SECONDED: Councilmember Spreen moved to adopt Resolution 13-17 Approving the Mid-Year Budget Amendment. The motion was seconded by Vice Mayor Radford. Motion Carried 5 to 0: AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None C. Consideration of Potential .Direction to Commence Process for Amendment to General Plan Policy 1.1; File#88-15-MISC (Staff: S. Avila) Planning Director Suzanne Avila presented the staff report. Council discussion ensued. . Scott.Vanderlip, Los Altos Hills, said that consistency is key and he believed the noticing for this item was completely inadequate. Eric Bredo, Los Altos Hills, asked what motivated this suggested change as it appears to be micromanaging.. Linda Swan, Los Altos Hills, she did not want to see the Pathways Element weakened by making this change. 10 . City Council Special Meeting Minutes March 8,2017 Sue Welch, Los Altos Hills, said she doesnot support changing the word "shall" to _ "should." Nick .Dunckel, Los Altos Hills, said that the current wording should be kept in place. Alisa Bredo, Los Altos Hills, said that this discussion occurred two years ago and there was support from the public to keep the word"shall." Teresa Baker,Los Altos Hills, she doesn't want to see the word "shall" changed. Carol Gottlieb, Los Altos Hills, having served on the General Plan rewrite committee,urged that the word "shall"be kept,but update the municipal code. Allan Epstein, Los Altos Hills, said that he believes the policy should be amended to be consistent with the municipal code. Council discussion ensued.No action was taken. 8. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Public.Art Committee Presentation Requesting Placement of the Three Sculptures Accepted by the City Council in November 2016 and an Update on the Completion of the Sculpture Known as "Blue." This item was not considered. 9. STAFF REPORTS A. City Manager City Manager Cahill spoke about pathway maintenance and_said that the due to the winter rains, the paths have not been fixed, but will be repaired when better weather returns. B. City Attorney Report on California Supreme Court Case Regarding Public Records sent from or stored on Private Devices City Attorney Mattas reported on the latest Supreme Court case regarding public records. . Currently, the Town's duty will be to request the records be produced and the individual who receives the request will be asked to sign an affidavit saying they have produced all the of the records related to public business. He stated that will work with staff to update polices to reflect the direction of the court. . 11 City Council Special Meeting Minutes March 8,2017 Council discussion ensued. No action was taken at this time. C. City Clerk-No report. D. Planning Director-No report. E. Administrative Services Director-No report. F. Public Works Director-No report. 10. COUNCIL INITIATED ITEMS A. Discussion and Possible Action to Increase the Town Picnic.Budget for the 20th Anniversary Town Picnic(Councilmember Corrigan) Councilmember - Corrigan respectfully presented the Community Relations Committee request to increase the budget to $46,000 to cover additional costs this year. She noted that this year was the 20th anniversary of the Town picnic. MOTION MADE AND SECONDED.: Vice Mayor Radford moved to approve the additional money(for a total of$46,000) for the 20th anniversary Town picnic budget. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES: None. ABSENT: None ABSTAIN: None. 11. ADJOURN The Council meeting was adjourned in Toni Casey's memory. Ms. Casey served on the Los Altos Hills City Council from 1988 to 1992 and 1994 through 2002 and served three terms as mayor. The meeting adjourned at 9:55 p.m. 12 City Council Special Meeting Minutes March 8,2017 Respectfully submitted, CIACL44, Deborah Padovan City Clerk The minutes of the March 8, 2017 special City Council meeting were approved as presented at the April 20, 2017 regular City Council meeting. 13 City Council Special Meeting Minutes March 8,2017