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Home My WebLink About1/25/2017 Town. of Los Altos Hills City Council Special Meeting Minutes Wednesday, January 25, 2017 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER(6:00 P.M.) Mayor Waldeck called the meeting to order at 6:00 p.m. A. Roll Call Present: Mayor Waldeck,Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mottos, Planning Director Suzanne Avila, Public Works Director/City Engineer Allen Chen,Administrative Services Director Pak Lin, Senior Planner Marni Moseley, Senior Engineer Tina Tseng, Consultant Planner Steve Padovan, City Clerk Deborah Padovan B. Pledge of Allegiance 1. AGENDA REVIEW Councilmember Corrigan asked that she be granted an opportunity to introduce a council initiated item. Agenda Item No. 2.A was moved and would be considered after Agenda Item 2.D. There were no other changes to the agenda. Councilmember Corrigan made a statement and requested that the Council consider the following six items: 1. Institute term limits once and for all; 2. Sunset these two recent reappointments within the next year; 3. Edit policy 1.1 of the Pathways element to reflect our true intentions; 4. Consider videotaping all pathways meetings; 5. Insist that a staff member and council liaison be present at all Pathways meetings; and 6. Once the Master Path Plan is approved, consider disbanding the committee altogether as decisions should be at the administrative level going forward. 1 City Council Special Meeting Minutes January 25,2017 No action was taken. 2. PRESENTATIONS AND APPOINTMENTS B. Appointment to the Parks and Recreation Committee City Clerk Deborah Padovan presented the application of Ms. Ingrid Sperow. Ingrid Sperow,Los Altos Hills, introduced herself to the City Council. MOTION MADE AND SECONDED: Councilmember Spreen moved to appoint Ingrid Sperow to the Parks and Recreation Committee for a four-year term. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Mayor Waldeck,Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None C. Appointment to the Environmental Initiatives Committee City Clerk Padovan presented the application of Mr. Srini Srinivasan. Srini Srinivasan, Los Altos Hills, introduced himself to the City Council. MOTION MADE AND SECONDED: Councilmember Corrigan moved to appoint Srini Srinivasan to the Environmental Initiatives Committee for a four- year term. The motion was seconded by Vice Mayor Radford. Motion Carried 5 to 0: AYES: Mayor Waldeck,Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None 2 City Council Special Meeting Minutes January 25,2017 D. Appointment to the Pathways Committee City Clerk Padovan introduced the applicants for the Pathways Committee. Susan Cretekos, Los Altos Hills,reintroduced herself to the City Council and. expressed her desire to serve on the Pathways Committee. Teresa Baker, Los Altos Hills, reintroduced herself to the City Council and expressed her desire to serve on the Pathways Committee. Judy Nagy, Los Altos Hills,reintroduced herself to the City Council and expressed her desire to serve on the Pathways Committee. Council discussion ensued. Eileen Gibbons, Los Altos Hills, spoke about the VTA BPAC opening. City Clerk Padovan distributed the Pathways Committee ballots. After the ballots were collected, she indicated that Judy Nagy had received a majority of three votes. MOTION MADE AND SECONDED: Councilmember Corrigan moved to appoint Judy Nagy to serve on the Pathways Committee for a four-year term. The motion was seconded by Vice Mayor Radford. Motion Carried 5 to 0: AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None The Council now returned to Agenda Item 2.A. A. Presentation for Sewer. Collection System Update by V.W. Housen and Associates - continued from the November City Council meeting. Vivian Housen presented the update on the Los Altos Hills Sewer system. Council asked questions of Ms. Housen and received her responses. No action was taken. 3 City Council Special Meeting Minutes January 25,2017 3. PRESENTATIONS FROM THE FLOOR Persons. wishingto address the Council on any subiect not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action,which may include placement on the next available agenda. Eileen Gibbons, Los Altos Hills, said she. was dismayed that a joint Planning Commission/City Council meeting was not scheduled in January and:asked that it not be. dropped. 4. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Corrigan moved to approve the CONSENT CALENDAR, as follows. The motion was seconded by Councilmember Spreen. Motion Carried 5 to 0: AYES: Mayor Waldeck,Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None A. Approval of Special Meeting Minutes: City Council Meeting- October 20, 2016 B. Approval of Regular Meeting Minutes: City Council Meeting- October 20, 2016 C. Approval of Special Meeting Minutes: City Council.Meeting-December 15, 2016 D. Approval of Regular Meeting Minutes: City Council Meeting - December 15, 2016 E. Review of Disbursements: December 1, 2016-December 31, 2016 $650,936.00 F. Resolution 01-17 Approving the Revised Investment Policy for the Town of Los Altos Hills (Staff: P. Lin) G. Rejection of Claim—David Rolnick(Staff: D. Padovan) 4 City Council Special Meeting Minutes January 25,2017 H. Request for an Extension of the Expiration Date of a Site Development Permit for an Addition and Remodel; Lands of Mathur, 27299 Byrne Park Lane; File #356- 16-MISC(Staff: S. Avila) I. Approval of an Application for the La Lanne Court Sanitary Sewer Main Extension Improvements Proposed for a Sewer Reimbursement Agreement (Staff: A. Chen)> J. Resolution 02-17 Accepting a Grant of Pathway Easement; Lands of Nashashibi; 28008 Laura Court(Staff: A. Chen) K. Approval of Revisions to the Code of Conduct for Appointed Persons to Include Disaster Service Worker Volunteers (Staff: D. Padovan) L. Approval of Operational Performance Requirements for Disaster Service Workers (Staff: M. Hovey) M. Rejection of Claim- Edita, Dana, Conner and Even Donnelly(Staff: D. Padovan) 5. PUBLIC HEARINGS A. LANDS OF SOUSA; 11500 Summit Wood Road;_FILE #363-16-MISC; Appeal of a decision to record a Notice of Code Violation against the property for the construction of a fence within the .public right-of-way.. CEQA Review: Categorical Exemption per Section 15303(e) - new construction of an accessory structure. (Staff: S. Avila) = continued from November 17, 2016 City Council meeting Ex Parte Disclosures: Councilmember Corrigan said that she had a text exchange with a neighbor relating to Agenda Item #5. A (Lands of Souza); on Agenda Item #5.B (Building Regulations) she stated that she contacted Jim Abraham regarding Planning Commission recommendations. There were no other disclosures. Senior Planner Marni Moseley presented the staff report. Mayor Waldeck opened the Public Hearing. Applicant Lisa Sousa spoke on her own behalf. City Attorney Steve Mattas said that the applicant could request a Preliminary Title Report from a Title Company for both the road parcel as well as their property so that staff can actually see the legal descriptions as well as where the lines are located. Council discussion ensued. 5 City Council Special Meeting Minutes January 25,2017 MOTION MADE: Mayor Waldeck moved to order the fence removed closest to the road as it violates Town.rules. There was no second as further Council discussion ensued. Alice Mansell spoke on behalf of Ms. Sousa. Mayor Waldeck closed the Public Hearing. City Attorney Mattas said the Council could delay action to record a notice of violation and request the applicant order a survey and updated title report. Mayor Waldeck withdrew his motion.. MOTION MADE AND SECONDED: Councilmember Corrigan moved to continue the Council consideration to the March City Council meeting atwhich time the Council expects to see a complete title report and a survey of the homeowner's property. The motion was seconded by Vice Mayor Radford. Motion Carried 5 to 0: AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None B. ORDINANCE AMENDMENTS TO TITLE 8 OF THE MUNICIPAL- CODE (Building Regulations) to adopt the 2016 California Building Standards Code, including but not limited to Administrative, Building, Residential, Electrical, Mechanical, Plumbing, Energy, Historical Building, Fire, Existing Building, California Green Building and Referenced . Standards Codes with local amendments. File #365-16-MISC, CEQA Review: Categorical Exemption per Section 15061(b)(3) (Staff: S. Avila) Mayor Waldeck opened the Public Hearing. Consultant Planner Steve Padovan presented the staff report. • Seeing no one wishing to comment,Mayor Waldeck closed the Public Hearing. Council discussion ensued. 6 City Council Special Meeting Minutes January 25,2017 • MOTION MADE AND SECONDED:.Councilmember Corrigan moved to waive reading and introduce an ordinance amending Title VIII of the LAHMC and adopt.. by reference the 2016 California Building Standards Code with local modifications and amendments. The motion was seconded by Councilmember Spreen. Motion Carried 4-0- 1. AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen NOES: . None ABSENT: None ABSTAIN: Councilmember.Wu C. Resolution Increasing Non-Residential Sewer Service Charges in both Palo Alto and Los Altos Sewer Basins (Staff: A. Chen) Senior Engineer Tina Tseng presented the staff report. Mayor Waldeck opened the Public Hearing. Seeing no public comment, Mayor Waldeck closed the Public Hearing. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Corrigan moved to adopt Resolution 03-17 Increasing Non-Residential Sewer Service Charges in both Palo Alto and Los Altos Sewer Basins. The motion was seconded by Vice Mayor Radford. Motion Carried 5 to 0: AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan., Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None 6. NEW BUSINESS A. Council Appointments to Committees and Outside Agencies (Mayor Waldeck) • 7 City Council Special Meeting Minutes January 25,2017 Mayor Waldeck presented the appointments selection. Steve Schmidt, Los Altos Hills, expressed his interest in serving on the Silicon Valley Community Energy Authority as an alternate. The Council agreed to the following assignments: 2017 Town Standing Committee Council Liaison Public Art Radford Community Relations Corrigan Education Radford Emergency Communications Waldeck Environmental Design&Protection Wu Environmental Initiatives Spreen/Wu(Alt) Finance/Investment Waldeck&Radford History Spreen/Wu(Alt) LA/LAH Jt. Comm. Vol. Service Awards Waldeck LA/LAH Senior Commission Corrigan Open Space Spreen/Wu(Alt) Parks &Recreation Radford Pathways Spreen/Waldeck(Alt) LAH Emergency Council (Ordinance 550 states: Waldeck/Radford (3) The Mayor, or as an alternate, the Vice Mayor who shall be the Liaison) Outside Agencies Association of Bay Area Governments (ABAG) (3rd Thur/month Wu/Cahill every other month) League of California Cities-Peninsula Div. All Council North County Library Authority(no fixed schedule 4X/year) Corrigan/Wu(Alt) Joint Powers Authority Board(Library) Corrigan/Wu(Alt) Valley Transportation Authority (VTA) Board (1st Thur/month 5:30 Not assigned PM) 8 City Council Special Meeting Minutes January 25,2017 VTA Policy Advisory Committee.(2nd/Thur/month 4:00 PM)) Wu VTA Bicycle & Pedestrian Authority (2nd Wed after 1st Thur/month Resident Susan 6:30 PM) Cretekos SCVWD Water Commission (4th Wed/month every.quarter 12:00 Corrigan PM) Santa Clara County Cities Assn. Board (2nd Thur/month 7:00 PM) Waldeck/Wu(Alt) Santa Clara County Cities Assn. Selection Comm. Waldeck/Wu(Alt) Los Altos Hills County Fire District(3rd Tues/month 7:00 PM) Waldeck& Spreen CHAC JPA(4th/Wed/month 4:00 PM-no meeting July&Dec) Radford Silicon Valley Bicycle Coalition(Not required to appoint a liaison) Remove from List Silicon Valley Clean.Energy Authority(2nd Wed/month 6:00 PM) Corrigan/Steve Schmidt (Alt) County Expressway Plan 2040 Policy Advisory Board (no fixed Wu/Chen schedule) MOTION MADE AND SECONDED: Mayor Waldeck moved to accept the annual appointments. The motion was seconded by Vice Mayor Radford. Motion Carried 5 to 0: AYES: Mayor Waldeck,Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None The Meeting went into Recess at 8:32 p.m. The Meeting Reconvened to Open Session at 8:40 p.m. 7. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Recommendation and Request for Action from the Pathways Subcommittee Reviewing the Construction Costs Planning Director Suzanne Avila requested that: a joint City Council/Planning Commission meeting be scheduled to discuss the master path map update. Councilmembers Corrigan and Spreen reported on the subcommittee's actions. 9 City Council Special Meeting Minutes January 25,2017 Council discussion ensued. DIRECTION: The Council directed staff to schedule a Joint City Council/Planning Commission meeting.No further action was taken. Sue Welch, Los Altos Hills, said that pathways are not required on flag lots. She further said that the in-lieu fees are not a linear function of the acreage. Ann Duwe, Los Altos Hills, said that a cap may be a good idea, provided that the limit is based on objective data.: Nick Dunckel, Los Altos Hills, said, "when we change something that has worked well over the last 50 years, are we doing the right thing?" 8. COUNCIL INITIATED ITEMS A. Request to Reschedule the March Regular City Council Meeting (Vice Mayor Radford) Council discussion ensued. MOTION MADE AND SECONDED: Mayor Waldeck moved to cancel the regular City Council meeting scheduled for March 16, 2017 and schedule a special City Council meeting on March 8, 2017. The motion was seconded by Councilmember Spreen. Motion Carried 5 to 0: AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None B. Consider Contracting with aFirm to Complete a 360 Analysis of the Town for Leadership, Management and Current Practices; Complete a Full External Analysis of How the Town is Performing with an Assessment of Customer Satisfaction (Mayor Waldeck) Mayor Waldeck presented the item. Council discussion ensued. • 10 City Council Special Meeting Minutes January 25,2017 Mayor Waldeck said a statement of work would be needed and requested the Finance and Investment Committee's assistance. He believed that both himself and Vice Mayor Radford could work with the committee as they both been on the Council for six years and have a sense operationally, as well as fiscally, and would like to see what their questions are and put that out in the form of a request for proposals to one or two experienced consultants and see what they could provide for the Town. DIRECTION: Return to the Finance and Investment Committee; clarify the intent of the project and get out enough information to return to the Council with the scopeof the project and the estimated cost. Kay Nicholson; Los Altos Hills, commented that this is an excellent opportunity as external audits are a wonderful thing. C. Discussion and Possible Action on Sending the United States Postmaster a Request to Obtain a New Zip Code Exclusively for Los Altos Hills and an Earlier Time for the Mail to be Delivered in Los Altos Hills (Mayor Waldeck) Mayor Waldeck presented the item. City Clerk Padovan provided information on the zip code boundary review process. Council discussion ensued. DIRECTION: Mayor Waldeck shall prepare a letter to the Postmaster requesting the delivery of mail to all Los Altos Hills residents during daylight hours. Eileen. Gibbons, Los Altos Hills, provided an experience in dealing with the Federal Communications Commission when trying to update Ham radio_operator licenses. Judy•Nagy, Los Altos Hills, said she asked her postman why the mail was delivered so late, and he said because delivers packages all day prior to delivering the mail. •- D. Discussion and Possible Action on Implementing Committee Term Limits(Mayor Waldeck) Mayor Waldeck presented the item. Council discussion ensued. MOTION MADE: Councilmember Corrigan moved to establish two term limits for all Town committees with the exception of committees that require a special 11 City Council Special Meeting Minutes January 25,2017 • skill set or expertise, namely the Finance and Investment Committee and the Emergency Communications Committee. There was no second as further Council discussion ensued. • MOTION MADE AND SECONDED: Councilmember Corrigan moved to continue the meeting past 10:00 p.m. The motion was seconded by Vice Mayor Radford. Motion Carried 5 to 0: AYES: Mayor Waldeck,Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None Eileen Gibbons, Los Altos Hills, respectfully requested that the Council not vote at this time as the functioning of the Town relies on the volunteers. Weegie Caughlin,Los Altos Hills, said that term limits should be mandatory. Allan Epstein, Los Altos Hills, said that if there are other people who are qualified to serve on a committee, they should be given an opportunity to serve. Judy Nagy, Los Altos Hills, said this is not a new topic. Kjell Karlsson, Los Altos Hills, said that the Council is here to make tough decisions and said term limits is a bad idea. Further Council discussion. There was Council consensus that Mayor Waldeck and Councilmember Corrigan would work together to prepare some suggested guidelines for committee term limits. Councilmember Corrigan withdrew her motion. E. Discussion and Possible Action to Include Additional Signs in Town Reminding Bicyclists that they must adhere to all the Rules of the Road(Mayor Waldeck) Mayor Waldeck presented the item. Council discussion ensued. 12 City Council Special Meeting Minutes January 25,2017 MOTION MADE AND SECONDED: Vice Mayor Radford moved to add additional "Bikes Must Stop at All Stop Signs" at heavy traffic areas recommended by the staff after a review. The motion was seconded by Mayor Waldeck. Motion Carried 5 to 0: AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan, Councilmember Spreen, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None 9. STAFF REPORTS A. City Manager City Manager Cahill said he received a letter from LASD Superintendent Jeff Baler requesting Council subcommittee meetings. The letter will be presented to the City Council in February. B. City Attorney-No report. C. • City Clerk-No report. D. Planning Director 1. Update on Short Term Rental Regulations 2. Update on Ravensbury Annexation Director Avila provided a report on Ravensbury Annexation and Short Term Rental Regulations There was Council consensus for the Mayor to host a town hall meeting for residents to discuss short term rentals. . E. • Administrative Services Director-No report. F. Public.Works Director Director Chen provided an update on the status of the Robleda/Purissima Intersection Study. 13 City Council Special Meeting Minutes January 25,2017 10. ADJOURN The meeting adjourned at 10:30 p.m. Respectfully submitted, j /4/ Deborah:Padovan City Clerk The minutes of the January 25, 2017 special City Council meeting were approved as presented at the February 16, 2017 regular City Council meeting.. 14 City Council Special Meeting Minutes January 25,2017