HomeMy WebLinkAbout8/17/2017 , n
Town of Los Altos Hills
City Council, Regular Meeting Minutes
Thursday, August 17, 2017
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
CALL TO,ORDER(5:30 P.M.)
A. Roll Call
1. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
(Pursuant to Government Code Section 54956.9)
Linebarger v. Town of Los Altos Hills; Case No. 115-CV-282970
Mayor Waldeck called the meeting to order at 6:00 p.m.
CALL TO ORDER(6:00 P.M.)
. A. Roll Call
Present: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
Absent: Norte
Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning
Director Suzanne Avila, City Engineer/Public Works Director Allen
Chen, Administrative Services Director Pak Lin, Consultant Planner
Steve Padovan, City Clerk Deborah Padovan
B. Pledge of Alle 'glance
1. AGENDA REVIEW
Councilmember Spreen pulled agenda item 5.G and.requested it be removed from the
agenda.
City Attorney Mattas stated that there was no reportable action from closed session.
2. PRESENTATIONS AND APPOINTMENTS
A. Appointments to Los Altos Hills Youth Commission
1 1
City Clerk Deborah Padovan introduced the youth commission applicants.
1
Regular City Council Meeting Minutes
August 17,2017
-- Meena Karamcheti, Los Altos Hills introduced herself to the City Council and
expressed her interest in serving on the Youth Commission.
Sanjana Karamchetti, Los Altos Hills introduced herself to the City Council and
expressed her interest in serving on the Youth Commission.
Ryan Tabrizi, Los Altos Hills introduced himself to the City Council and
expressed his interest in serving on the Youth Commission.
MOTION MADE AND SECONDED: Councilmember Corrigan moved,to
appoint Meena Karamcheti, Sania Karamcheti and Ryan Tabrizi to the Los
Altos Hills Youth Commission. The motion was seconded by Councilmember
Spreen.
Motion Carried 5 to 0:
AYES: Mayor Waldeck,Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
i
ABSTAIN: None
B. Appointment to the Los Altos Hills Education Committee
City.Clerk Padovan presented Mr.Agarwal's application.
Prakesh Argarwal, Los Altos Hills, introduced himself to the City Council and
expressed his interest in serving on the committee.
Council discussion ensued. The item was tabled and no action was taken.
C. Reappointment to the Los Altos Hills Public Art Committee
City Clerk Padovan presented the reappointment request of Gail Solomon.
MOTION MADE AND SECONDED: Councilmember Corrigan moved to
reappoint Gail Solomon to the Los Altos Hills Public Art Committee for a second,
four-year term. The motion was seconded by Vice Mayor Radford.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
2
Regular City Council Meeting Minutes
August 17,2017
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
D. Presentation by Santa Clara County Roads and Airports Regardingthe he Pam
Expressway Corridor
Harry Freitas, Santa Clara County Director of County Roads and Airports,
presented the status of the Expressway Plan 2040.
Council discussion ensued including questions and answers from Mr. Freitas.
DIRECTION:,Staff shall proceed with seeking more information on the status of
the progress between the County of Santa Clara and Caltrans to encourage the
issuance of an encroachment permit on Page Mill Road.
The City Attorney stated 'that the Town can express the Town's position,
but cannot cause the outcome to occur as the agreement is between Caltrans and
the County.
a
DIRECTION: Staff shall acquire from the County and send a copy.of the interim
bicycle improvement plan as it currently stands to the City Council.
3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council
on any subiect not on the agenda may do so now. Please complete a Speaker Card
located on the back table of the Council Chambers and submit it to the City Clerk.
Comments are limited to two (2) minutes per speaker. California law prohibits the
Council from acting on items that do not appear on the agenda. Under a Resolution
previously adopted by the Council, such items can be referred to staff for
appropriate action,which may include placement on the next available agenda.
Karen Lemes, Los Altos Hills, stated that she represents Los Altos Hills on the Senior
Commission. She is looking for a senior resident in Los Altos Hills to replace her as a
senior commissioner. The Council thanked her for her service.
4. CONSENT CALENDAR
MOTION MADE AND SECONDED: Vice Mayor Radford moved to approve the
CONSENT CALENDAR, as presented. The motion was seconded by Councilmember
Corrigan.
Motion Carried 5 to 0:
3
Regular City Council Meeting Minutes
August 17,2017
I
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None -
ABSENT: None
ABSTAIN: None
A. Approval of Regular Meeting Minutes: City Council Meeting- July 20, 2017
B. Review of Disbursements: July 1, 2017 -July 31, 2017 $625,157.38
C. Resolution 45-17 Authorizing the City Manager to Execute Standing Purchase-
Orders for Fiscal year 2017-18 in an amount Not to Exceed $4,730,816 (Staff. P.
Lin)
D. Resolution 46-17 Authorizing the City Manager to Award a Three-Year Contract
with OpenGov, Inc for a Web-Based Financial Intelligence and Transparency
Software, in the'Amount of $35,604 and Amending the 2017-18 Budget by
Increasing Appropriation by $18,604 and not Budgeted for Subscription Cost in
2018-19 and 2019-20 (Staff: P. Lin)
E. Resolution 47-17 Authorizing an Hourly Rate of $40 for the Temporary
Administrative Clerk/Technician Position(Staff P. Lin)
F. Resolution 48-17 Approving a Work Plan to Develop a Green Infrastructure Plan
for the Town in Accordance with the Municipal Regional Stormwater Permit; File
#233-17-MISC (Staff. S. Avila)
G. Resolution 49-17 Approving a Grant of an Open Space Easement; Lands of
Lakhani; 14172 Amherst Court; File#373-16-ZP-SD-GD (Staff. S. Avila)
H. Resolution 50-17 Approving a Grant of an Open Space Easement; Lands of
Nikzad And Saghafi; 10501 W. Loyola Drive; File #112-17-ZP-SD (Staff S..
Avila)
I. Resolution 51-17 Authorizing the City Manager to Enter an Agreement with
Shape, Inc. in the amount of $48,005 to Replace Two Pumps at the Purissima
Pump Station(Staff. A. Chen) -wording corrected with Revision No. 1
J. Notification of Fast Track Approval LANDS OF DUTCHINTS
DEVELOPMENT, LLC; 24925 Oneonta Drive; File #174-17-ZP-SD-GD; A
l _ % request for a Site Development Permit for a new 5,654 square foot, one-story
4
Regular City Council Meeting Minutes
August 17,2017
residence(Maximum height 19) including a 693-square foot attached garage and a
2,905 square-foot basement. CEQA review: Categorical Exemption per Section
15303(a) - construction of a new single-family residence in a residential zone
district (Staff. S. Avila) - Deadline to Appeal: Wednesday, August 30, 2017 at
5:00 p.m.
5. NEW BUSINESS
A. Approval of a Certificate of Compliance for Lands of Linebarger; 10728 Mora
Drive, APN 331-15-061, and a Certificate:of Compliance for Lands of Linebar er;
10758 Mora Drive, APN 331-15-062 (Staff: S. Avila)
Consultant Planner Steve Padovan presented the staff reports.
Barton Hechtman, Mr. Linebarger's Land Use Attorney, presented on behalf of
his client and urged the Council to approve the two certificates of compliance.
Dave Kehlet,Los Altos Hills, was not in support of the certificate of compliance.
Aart De Geus, Los Altos Hills, stated he was not in support of the certificates of
compliance.
Hal Feeney, Los Altos Hills, requested clarification regarding the` staff
— correspondence.
Council discussion ensued.
City Attorney Mattas explained that a certificate of compliance states that the lot
is a legal lot. It is not the authorization to construct a residential unit on that
property. And it does not authorize the plans that are presently before the Town.
Mayor Waldeck stated that based on the City Attorney's research, there is no
fundamental basis for denying this item.
Vice Mayor Radford said that the County said the lots are legitimate and the Town
has spent money to explore options. He further questioned Mr. Mattas asking, "do
you find any argument made tonight slightly persuasive that would change our
mind on this?" Mr.Mattas replied "no."
Councilmember Spreen said that he feels for the neighbors in that no one wants to
see this happen, other than the applicant. He has read through all the documents and
concluded that there is no alternative but to issue the certificates of compliance.
Councilmember Corrigan said that the motion in no way green lights or sends a
message that the applicant should build away with no concerns for rules and
a regulations.
5
Regular City Council Meeting Minutes
August 17,2017
Councilmember Wu said that she feels similarly to other councilmembers. She has
- been educated on the law, and the laws, regulations and rules are being followed.
She asked that the owner think about the community and engage with the neighbors
to build a better community.
Mayor Waldeck said that the Town could not deny this request as we must rely on
the applicable laws.
MOTION MADE AND SECONDED: Councilmember Corrigan moved to
gpprove the Certificate of Compliance for 10728 Mora Drive and the Certificate of
Compliance for 10758 Mora Drive. The motion was seconded by Vice Mayor
Radford.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
l
ABSTAIN: None
B. Introduction of an Ordinance (First Reading) Amending Los Altos Hills Municipal
Code Section 4-3.1002 to reflect "Pathways" rather than "Parkways." (Staff: C.
Cahill
City Manager Carl Cahill presented the staff report.
Council discussion ensued.
Vice Mayor Radford suggested sending a letter to the principal at Gardner Bullis
alerting residents about the solar project and issues with parking in the very near
future. City Manager Cahill said he would send the letter to the superintendent and
the principal.
MOTION MADE AND SECONDED: Moved by Vice Mayor Radford moved to
waive reading and introduce the ordinance amending Title 4, Chapter 3, Article 10,
Section 4-3.1002 "Parkways". The motion was seconded by Councilmember
Spreen.
Motion Carried 5 to 0:
AYES: Manor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
6
Regular City Council Meeting Minutes
August 17,2017
NOES: None
ABSENT: None
ABSTAIN: None
C. Discussion and Possible Action Directing the Installation of a Pedestrian Path
Directly in Front of Gardner Bullis Elementary School (Staff. A. Chen)
Public Works Director Allen Chen presented the staff report.
Council discussion ensued.
Heather Rose, Los Altos Bills, expressed concerns about the path and suggested
going to the school district to request a pathway easement.
Further Council discussion ensued.
DIRECTION: The Mayor shall prepare a letter to the Los Altos School District
outlining the following:
1. highlighting the agreement that Randy Kenyon already noted in a
previous meeting with Vice Mayor Radford and Councilmember
Corrigan that there was an agreement to fully landscape the trash building
that they have not honored.
2. requesting the ability to do a path inside the right-of-way for everyone's
protection,and
3. they have not done anything to maintain the property and there are weeds
that are 5 ,or 6 feet high and the whole landscaping has fallen apart. So,
they either need to maintain the landscaping or take it out.
Councilmember Corrigan requested an addition to the letter requesting the school
district provide significant screening to mitigate the impact of the solar panels in the
parking lot.
No action was taken to install a pedestrian path.
D. Discussion and Possible Action Directing the Installation of Stop Signs at Natoma
Road and Elena Road (Staff- A. Chen)
Director Chen presented the staff report.
Council discussion ensued.
7
Regular City Council Meeting Minutes
August 17,2017
Heather Rose, Los Altos Hills, said she would support the stop sign for the
southbound lane of Elena.
Jim Basiji,Los Altos Hills, said this is a solution to a non-problem.
Sue Welch, Los Altos Hills, said she travels this road daily and always approaches
this intersection very slowly as cars come flying up Elena.
Paige Alloo, Los Altos Hills, she said she doesn't understand the allergy to stop
signs in Los Altos Hills.
Kjell Karlsson, Los Altos Hills, said you can install a stop sign based on the
traffic assessment,but don't do it to slow traffic down.
MOTION MADE AND SECONDED: Councilmember Spreen moved to accept
the results of a stop sign application analysis at the intersection of Natoma Road
and Elena Road and approve the installation of the two stop signs at the same
intersection to make it an all-way stop intersection. The motion was seconded bX
Vice Mayor Radford.
Motion Carried 4 to 1:
AYES: Vice Mayor. Radford, Councilmember Corrigan, Councilmember
Spreen, Councilmember Wu
NOES: Mayor Waldeck
ABSENT: None
ABSTAIN: None
E. Discussion and Possible Action to Install a Turn Restriction Sign at the
Arastradero and Purissima Intersection(Staff A. Chen)
Director Chen presented the staff report.
Council discussion ensued.
Paige Alloo,Los Altos Hills, said the traffic on Elena is a safety issue.
The Council discussed holding a study session to hear from residents. However,
no action was taken.
F. Discussion of December City Council Meeting Schedule(Staff: D. Padovan)
t City Clerk Padovan presented the staff report.
8
Regular City Council Meeting Minutes
August 17,2017
MOTION MADE AND SECONDED: Vice Mayor Radford moved to cancel the
regular City Council meeting of December 21, 2017 and schedule a special City
Council meeting for December 14, 2017 at 6:00 p.m. The motion was seconded bX
Mayor Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
Councilmember Corrigan requested that the scheduling of the October City
Council meeting be agendized for discussion in September.
G. Reseltition Awarding a CepAraet to Audio V4dee Design Group in the Amount of
$1 01,993.93 with a (''.,. tract r,.,,finganey of$10,000 to Upgrade ade the Audio dio X 7idee
Sy'-stem in the-Council Chambers and Amending the 2017 18 rapita1 Budget by
- , rner-easing Appropriation by$112,000 (Staffi n n.,,1,,. an)
This item was not considered.
6. ONGOING BUSINESS
A. Discussion to, Amend the Standing Committee Resolution to Revisit and
Potentially Redefine Term Limits and Reappointments (Staff: D. Padovan)
Mayor Waldeck presented the item.
Council discussion ensued.
Pat Lang, Los Altos Hills, said she is new to politics and doesn't know the history,
but thinks the Town is extremely lucky to have people volunteering their time and
energy.
Bridget Morgan, Los Altos Hills, said she is on two committees and devotes a
tremendous amount of time and does not feel appreciated.
MOTION MADE AND SECONDED: Mayor Waldeck moved to approve an
amendment to the standing committee resolution to include a sentence that says a
committee member whose term has expired serves until their replacement is .
appointed. The motion was seconded by Vice Mayor Radford.
9
Regular City Council Meeting Minutes
August 17,2017
�._ Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen
NOES: Councilmember Wu
ABSENT: None
ABSTAIN: None
Kjell Karlsson, Los Altos Hills, spoke about the-organizational assessment as it
relates to committees.
DIRECTION: Advertise six months in advance of all openings and encourage
applicants to attend committee meetings in advance.
B. Revisit the Reappointments from the July City Council Meeting Relatingto o the
Environmental Initiatives Committee and Open Space Committee (Staff. D.
Padovan
- City Clerk Padovan presented the reappointment request.
Wendie Ward, Los Altos Hills, spoke on her behalf requesting reappointment to
the Open Space Committee.
Council discussion ensued.
MOTION MADE AND SECONDED: Councilmember Spreen moved
to reappoint Wendie Ward to the Open Space Committee for a third, four-ye
term. The motion was seconded by Vice Mayor Radford.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
a
10
Regular City Council Meeting Minutes
August 17,2017
' MOTION MADE AND SECONDED: Vice Mayor Radford moved to appoint
Peter Evans to the Environmental Initiatives Committee for a fourth, four-year
term. The motion was seconded by Councilmember Spreen.
Motion Carried 5 to 0:
AYES: Manor Waldeck, Vice Mayor Radford, Councilmembef Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
7. REPORTS FROM COMMITTEES, SUB-COMMITTEES,
AND COUNCILMEMBERS ON OUTSIDE AGENCIES
Councilmember Corrigan reported that Tom Habashi the CEO of Silicon Valley Clean
Energy Authority has tendered his resignation.
8. STAFF REPORTS
i�
A. City Manager
City Manager Cahill provided a joint report with City Attorney Mattas. They
provided background on a request from the Los Altos Hills County Fire District.
City Attorney Mattas stated that the item is not on the agenda, but does require
action by the Council prior to the next meeting. He recommended that the Council
add an item to the agenda related to providing authority to the fire district for the
distributing of notices regarding properties that are not properly kept that need to be
abated.
MOTION MADE AND SECONDED: Councilmember Spreen,moved to add an.
item to the agenda related to providing authority to the fire district for the
distribution of notices regardingproperties that are not properly kept that need to be
abated. The motion was seconded by Mayor Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
_ F NOES: None
� J
11
Regular City Council Meeting Minutes
August 17,2017
� t
ABSENT: None
ABSTAIN: None
B. City Attorney
City Attorney Steve Mattas provided a letter from the Los Altos Hills County
Fire District letter dated and received on August 17, 2017. The action requested
was to authorize the Fire Chief to send notices for.a hearing to be conducted
regarding brush clearing removal and enforcement.
Council discussion ensued. The Council requested that City Manager and City
Attorney meet with Mr. Seigel and Mr. Tyson to review a list of what should be
reviewed and approved annually so that the Council may be proactive, rather than
reactive. Additional, the Council directed the City Manager to review the most
efficient way to review these items on an ongoing basis.
MOTION MADE AND SECONDED: Vice Mayor Radford moved: consistent
with Los Altos Hills Municipal Code 4-2.116, the City Council instructs and
authorizes the Fire Chief of the District to notice a hearingto o complete the brush
clearing and removal and enforce the payment obligations against the property
owners who do not abate in response to the notice. The motion was seconded by
Mayor Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
MOTION MADE AND SECONDED: Vice Mayor Radford moved to continue
the meeting_past 10 p.m. The motion was seconded by Mayor Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
12
Regular City Council Meeting Minutes
August 17,2017
ABSTAIN: None
C. City Clerk—Update on Brown Act TrainingStatus
tatus
City Clerk Padovan distributed a memo informing the Council on the committee
members who have yet to take the Brown Act training.
Council discussion ensued.
DIRECTION: The City Clerk shall send an email to the group with a notice
that the Council has been notified and has communicated that one will be made an
associate member if one has not completed the Brown Act training by October 1st.
D. Planning Director
Planning Director . Avila informed the Council that the Planning
Commission forwarded the short-term rental ordinance with a recommendation for
adoption. The item will appear on the next City Council meeting agenda.
E. Administrative Services Director
No report.
F. Public Works Director—Update on the Gardner Bullis Solar Project
Public Works Director Chen presented information on the Gardner Bullis solar
project.
Council discussion ensued.No action was taken.
9. COUNCIL INITIATED ITEMS
A. Discussion of Updating Standing Committee Charters (Finance and Investment,
Community Relations and Emergency Communications Committees) (Mayor
Waldeck
Mayor Waldeck presented the standing committee charter requests.
Council discussion ensued. This topic was continued to the September 21, 2017
City Council meeting.
B. Discussion and Possible Action Amending the Sphere of Influence for the San
Antonio Hills Neighborhood East of I-280 (Mayor Waldeck)
Mayor Waldeck presented the item.
13
Regular City Council Meeting Minutes
August 17,2017
Council discussion ensued. No action was taken.
10. ADJOURN
The meeting adjourned at 10:25 p.m.
Respectfully submitted,
Deborah Padovan
City Clerk
The minutes of the August 17, 2017 regular City Council meeting were approved as presented at
the October 11, 2017 special City Council meeting.
14
Regular City Council Meeting Minutes
August 17,2017