HomeMy WebLinkAbout7/20/2017 Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, July 20, 2017
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
Mayor Waldeck called the meeting to order 6:05 p.m.
CALL TO ORDER (6:00 P.M.)
B. Pledge of Allegiance
A. Roll Call
Present: Mayor Waldeck,Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
Absent: None
Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning
Director Suzanne Avila, Public Works Director/City Engineer Allen
Chen, Administrative Services Director Pak Lin, City Clerk Deborah
Padovan
1. AGENDA REVIEW
Vice Mayor Radford congratulated Community Services Supervisor Sarah Robustelli
for a very successful ninth annual Fourth of July parade.
Councilmember Corrigan inquired about Consent Calendar Item #4.M as the project
was within 500 feet of Vice Mayor Radford's home. City Attorney Mattas responded
that the item can stay on the Consent Calendar and Vice Mayor Radford should note for
the record that he will abstain from voting on that item.
Mayor Waldeck pulled Consent Calendar Item#4.K for discussion.
The Council now considered Presentations from the Floor.
3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council
on any subiect not on the agenda may do so now. Please complete a Speaker Card
located on the back table of the Council-Chambers and submit it to the City Clerk.
Comments are limited to two (2) minutes per speaker. California law prohibits the
Council from acting on items that do not appear on the agenda. Under a Resolution
previously adopted by the Council, such items can be referred to staff for
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-- appropriate action, which may include placement on the next available agenda.
Nancy Couperus, Los Altos Hills, informed the Council about the fire at Byrne Preserve
today and commended Torie Dye, the barn manager for her quick thinking and the ability
to move quickly and move the nine lesson horses and one 4-H out of the preserve and into
a safe area.
Roy Woolsey, Los Altos Hills, said he spoke about neighbors who put in noisy air
conditioners that ruin the peace and tranquility of his patio and thereby violate the
Town's noise ordinance.
Planning Director Suzanne Avila responded to Mr. Woolsey's statement and informed
the Council that the applicant agreed to install a geo-thermal cooling system which would
eliminate the need for mechanical equipment above ground. The property owner provided
a written, signed agreement regarding the upgraded cooling system and that letter has been
placed in the file.
2. PRESENTATIONS AND APPOINTMENTS
A. Appointment to the Los Altos Hills Education Committee
City Clerk Deborah Padovan presented the application of Sandy Chang.
Sandy Chang, Los Altos Hills, introduced herself to the City Council and
expressed her interest in serving on the committee.
MOTION MADE AND SECONDED: Vice Mayor Radford moved to appoint
Sandy Chang to the Education Committee for a four-year term. The motion was
seconded by Councilmember Spreen.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
B. Appointment to the Los Altos Hills Public Art Committee
City Clerk Padovan presented the application of David Milgram.
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- David Milgram, Los Altos Hills, introduced himself to the City Council and
expressed his interest on serving on the committee.
MOTION MADE AND SECONDED: Councilmember Corrigan moved to
appoint David Milgram to the Public Art Committee for a four-year term. The
motion was seconded by Councilmember Spreen.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
C. Appointment to the Los Altos Hills History Committee
City Clerk Padovan presented the application of Sally Wood.
Sally Wood, Los Altos Hills, introduced herself to the City Council and expressed
her interest in serving on the committee.
MOTION MADE AND SECONDED: Councilmember Spreen moved to appoint
Sally Wood to the History Committee for a four-year term. The motion was
seconded by Councilmember Corrigan.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
D. Appointment and Reappointments to the Los Altos Hills Environmental Design
and Protection Committee
City Clerk Padovan presented the application of Peter Brown and the
reappointment requests of Mary Ann Malcolm and Nancy Couperus to the
Environmental Design and Protection Committee.
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Peter Brown, Los Altos Hills, introduced himself to the City Council and
expressed his interest to serve on the committee.
MOTION MADE AND SECONDED: Councilmember Corrigan moved to
appoint Peter Brown to the Environmental Design and Protection Committee for a
four-year.term and reappoint Nancy Couperus and Mary Ann Malcolm to
the Environmental Design and Protection Committee for a second, four-year term.
The motion was seconded by Vice Mayor Radford.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
E. Appointment and Reappointment to the Los Altos Hills Environmental Initiatives
Committee- added with Revision No. 1
City Clerk Padovan presented the application of Pat Lang and the reappointment
request of Peter Evans to the Environmental Initiatives Committee.
Pat Lang, Los Altos Hills, introduced herself to the City Council and expressed her
interest in serving on the committee.
MOTION MADE AND SECONDED: Councilmember Spreen moved to appoint
Pat Lang to the Environmental Initiatives Committee for a four-year term. The
motion was seconded by Councilmember Wu.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
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Council discussion ensued regarding the reappointment of Peter Evans to the
Environmental Initiatives Committee as he has completed three full terms on the
committee.
MOTION MADE AND SECONDED: Mayor Waldeck moved to reappoint Peter
Evans to the Environmental Initiatives Committee for a fourth, four-year term. The
motion.was seconded by Councilmember Wu.
Eileen Gibbons, Los Altos Hills, objected to the City Council's discussion as it
more of a policy discussion and not about Mr. Evans reappointment.
DIRECTION: Councilmember Corrigan requested the Committee Members
Term Limit discussion to be on a placed as a future agenda item. Vice Mayor
Radford requested that staff put together a list showing all committee members and
their current term on the committee. If the Town follows the policy of limiting the
terms to two, Council would like a list of current committee members who would
be affected by this term limit, going forward. Mayor Waldeck directed this topic
return in August.
Pat Lang, Los Altos Hills, said the Council is really lucky to have people using
their experience volunteering their time to help make decisions on what is best for
the town.
Allen Epstein, Los Altos Hills, said if there are no other openings, he agrees with
the Council's position, but if there are many open positions on the committee it is
unfair to not let someone serve who wants to serve.
Kjell Karlsson, Los Altos Hills, added that on the Finance and Investment
Committee there are two long-term members that are swapping chair and
secretary duties.
Further council discussion.
The Clerk restated the motion as follows:
MOTION MADE AND SECONDED: Mayor Waldeck moved to reappoint Peter
Evans to the Environmental Initiatives Committee for a fourth, four-year term. The
motion was seconded by Councilmember Wu.
Motion Failed 2 to 3:
AYES: Mayor Waldeck, Councilmember Wu
NOES: Vice Mayor Radford, Councilmember Corrigan, Councilmember
Spreen
ABSENT: None
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ABSTAIN: None
F. Reappointment to the Los Altos Hills Emergency Communications Committee ,-
added with Revision No. 1
City Clerk Padovan presented the reappointment request of Duncan MacMillan
to the Emergency Communications Committee.
Council discussion ensued.
Councilmember Corrigan said she was happy to delay the decision until next
month until it can be decided how long people will sit out, what to do when there
are available vacancies and which committees may be exempt from this policy
because they are dependent on as many people as possible participating. This item
was continued to the August meeting.
G. Reappointment to the Los Altos Hills Open Space Committee - added with
Revision No. 1
John Swan, Los Altos Hills, said the committee members are a volunteer army and
the Council should come up with a uniform policy.
This item was not considered and continued to the August meeting.
At this point, Mayor Waldeck presented resident Jim Abraham with a Certificate of
Appreciation for serving on the Emergency Communications Committee for a number of years.
Jim Abraham said it had been an honor, a challenge at times and very gratifying most of the
time to volunteer for the Town.
4. CONSENT CALENDAR
MOTION MADE AND SECONDED: Councilmember Corrigan moved to approve
the CONSENT CALENDAR with the exception of Item#4.K and Vice Mayor Radford
abstaining from voting on Item 4.M.The motion was seconded by Councilmember
Spreen.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
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ABSTAIN: None
A. Approval of Special Meeting Minutes: City Council/Planning Commission Joint
Meeting—February 28, 2017
B. Approval of Special Meeting Minutes: City Council/Finance and Investment
Committee Joint Meeting—May 15, 2017
C. Approval of Special Meeting Minutes: City Council Meeting—June 15, 2017
D. Approval of Regular Meeting Minutes: City Council Meeting—June 15, 2017
E. Review of Disbursements: June 1, 2017 - June 30, 2017 $1,482,502
F. Resolution 37-17 Authorizing the City Manager to Execute an Agreement with the
County of Santa Clara for Administration of the Urban County Community
Development Block Grant (CDBG) and Home Investment Partnerships Program
(HOME) Programs (Staff. S. Avila)
G. Resolution 38-17 Adopting the Revision of Assistant/Associate/Senior Engineer
Series Job Class Specifications and Resolution 39-17 Approving Changes to the
� Recreation Specialist Job Description(Staff. P. Lin)
H. Resolution 40-17 Awarding a Contract for Geographic Information System (GIS)
Implementation and Maintenance Contract to Lynx Technologies Inc. in the
amount of$26,600 (Staff. M. Moseley)
I. Resolution 41-17 Accepting Dedication of Right-of-Way Easement Adjacent to
Rancho Manuella Lane; Lands of Harrison and Valiquette(Staff: A. Chen)
J. Resolution 42-17 Awarding a Contract for Inspection Services to Freyer &
Laureta, Inc. in the amount of $28,000 for the Olive Tree Lane Sanitary Sewer
Main Extension Project Proposed for a Sewer Reimbursement Agreement (Staff:
A. Chen)
L. Proclamation Commending Community Service Agency (CSA) for 60-Years of
Service to the Community(Staff. D. Padovan)
M. Notification of Fast Track Approval: LANDS OF MOORE; 13861 La Paloma;
File #114-17-ZP-SD-GD; A request for a Site Development Permit for a new
5,302 square foot, two-story residence (Maximum height 28') including a 676-
square foot attached garage, a 526-square foot detached second unit, and a
swimming pool. CEQA review: Categorical Exemption per Section 15303(a) -
construction of a new single-family residence in a residential zone district (Staff.
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S. Avila)
The Council now considered Consent Calendar Item#4.K.
K. Resolution Awarding a Contract for Design Services for the Page Mill/Moon Lane
Pedestrian Bridge Crossing to ENGEO in the amount of$20,000 (Staff. A. Chen)
Mayor Waldeck stated that he pulled this item and asked Pathways Committee
Chair Ann Duwe to present her comments.
Ms. Duwe said it would be her choice that the item be left on the Consent Calendar
because she found out that the engineering staff concluded that the bridge option
was safer.
Public Works Director Allen Chen provided a background on the project.
Jitze Couperus, Los Altos Hills, provided more information on Page Mill Road
crossing and the need for a pedestrian bridge.
MOTION MADE AND SECONDED: Mayor Waldeck moved to
adopt Resolution 43-17 awarding a contract to ENGEO for the Page Mill/Moon
Lane Pedestrian Bridge Crossing Project. The motion was seconded by
Councilmember Spreen.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
5. ONGOING BUSINESS
A. Formation of Subcommittee to Review Recommendations in the 2017
Organizational Assessment Report(Staff: C. Cahill)
City Manager Carl Cahill said that Vice Mayor Radford encouraged forming of
a subcommittee, consisting of the City Manager and two Councilmembers to review
the organization assessment in discuss the next steps to implement the
recommendations.
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Council discussion ensued.
Mayor Waldeck and Councilmember Corrigan both volunteered to be members
of the subcommittee.
Further Council discussion ensued.
Allen Epstein, Los Altos Hills, said that the elephant in the room is the
concern that the citizen's views were not reflected in the outcome of the report.
Kjell Karlsson, Los Altos Hills, asked if the public will get to see the additional
data. City Attorney Mattas replied that the narrative comments were made
available to the Council,but the comments are to remain confidential.
Further Council discussion ensued.
MOTION MADE AND SECONDED: Vice Mayor Radford moved to form a
subcommittee comprised of Mayor Waldeck, Councilmember Corrigan and City
Manager Cahill to review recommendations and all individual citizens' comments,
set priorities and development an implementation plan. The motion was seconded
by Mayor Waldeck.
Motion Carried 5 to 0:
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AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
B. Resolution Awarding a Contract for the 2017 Pavement Rehabilitation and
Drainage Improvement Project (Staff. A. Chen) - added with Revision No. 1
Public Works Director Allen Chen presented the staff report.
Council discussion ensued.
Allen Epstein, Los Altos Hills, said that if we had a more proactive bidding
process, the outcome could be better. He encouraged practices to receive multiple
bids.
MOTION MADE AND SECONDED: Vice Mayor Radford moved to adopt
Resolution 44-17 awarding the contract for the 2017 Pavement Rehabilitation and
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Drainage Improvement Project to O'Grady Paving, Inc. The motion was seconded
I u) by Councilmember Corrigan.
Motion Carried 5 to 0:
AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Spreen, Councilmember Wu
NOES: None
ABSENT: None
ABSTAIN: None
6. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND
COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Request by the History Committee to Obtain Sponsorships for Projects and Events
John Swan, Los Altos Hills History Committee Chair, requested the Council
allow sponsorships for committee events and projects.
- Council discussion ensued. No action was taken.
B. Request by the Pathways Committee to Allow Committee Members to Contact
Homeowners on Summerhill Avenue and on Page Mill Road/Moon Lane to
Discuss Upcoming Capital Improvement Projects
Ann Duwe, Pathways Committee Chair, requested the Council allow the
committee members to contact residents on Summerhill Lane to discuss the
proposed pathway. She specifically said they would knock on each door to advise
the residents about the proposed pathway on Summerhill and to receive resident
feedback.
Council discussion ensued.
DIRECTION: For just Summerhill Avenue, the Pathways Committee is allowed to
contact residents, hold a group meeting and as necessary, follow up with
supplemental meetings to help clarify specific issues. City Manager Cahill shall
work with the assigned pathway members Bob Elson and Sue Welch to plan the
communication with the affected neighbors.
C. Report from Councilmember Wu on the League of California Cities Mayors &
Council Members Executive Forum (June 28-30, 2017)
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Councilmember Wu reported out from the League of California Cities Executive
Forum she attended in June.
Josh Salcman, Los Altos Hills, discussed aspects of the presentation that could be
applicable to the Town and suggested recommendations moving forward. The
recommendations were 1) we should consider the outcome we want to achieve; 2)
we should look for ways to partner with universities, non-profits, and the private
sector; and 3) we should continue to look for best practices and frameworks for
'smart city' development. He further said the Emerging Technology Committee will
be meeting on an ad hoc basis once a month and work with members of the
community to dig deeper into opportunities already thought to exist, explore no-cost
ways to pilot promising technologies and get to know the strengths in our
community.
Council discussion ensued. No action was taken.
7. STAFF REPORTS
A. City Manager
City Manager Cahill informed the Council that the fire that occurred earlier in the
day in Byrne Preserve was due to a tractor service who was mowing to minimize
fire risk.
B. City Attorney
No report.
C. City Clerk
City Clerk Padovan reminded the Council that the volunteer dinner was taking
place on Friday, August 25, 2017 and the invitations were sent earlier in the day.
D. Planning Director
L Report on AT&T/Crown Castle Cell Phone Project at Town Hall
2. Report on Short Term Rentals Status
Director Avila provided an update on the on the AT&T site at Town Hall and
staff s efforts to complete the meter installation. Further, she stated that a
draft short term rentals ordinance will be considered by the Planning
Commission at their August 3, 2017 meeting.
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Councilmember Corrigan suggested the Planning Commission try not
to overload themselves with agenda items to the point the meetings end so
late.
E. Administrative Services Director
No report.
F. Public Works Director
1. Update on Los Altos Hills Connect
Director Chen updated the Council on the launching of Los Altos Hills
Connect, an app to help residents report issues in the town such as pathway
maintenance, potholes, etc.
Council asked questions of Director Chen and received his responses. No
action was taken.
2. Update on Waze Traffic Response
Director Chen provided an update on the Waze traffic response.
Council discussion ensued.No action was taken.
8. COUNCIL INITIATED ITEMS
A. Possible City Liaison Appointment to a New Intergovernmental Partnership
Between the Cities in Santa Clara and Santa Cruz Counties, San Jose International
Airport and San Francisco International Airport to Address Aircraft Noise
Mitigation (Mayor Waldeck)
Mayor Waldeck presented the item.
Council discussion ensued. No action was taken.
B. Consideration to Seek a Zip Code Unique to Los Altos Hills (Mayor Waldeck)
Mayor Waldeck presented the item and explained that to start the process a letter
was needed with the Town's rationale to move forward.
Council discussion ensued. There was consensus to allow Mayor Waldeck to
proceed with exploring a zip code change.
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Jitze Couperus, Los Altos Hills, said they discussed it in the History Committee,
but there was no real consensus as they didn't know the real pros and cons.
Roy Woolsey,Los-Altos Hills, spoke in support of changing the zip code.
Pat Lang, Los Altos Hills, asked if the zip code was changed, would the
voter registration need to be updated?
Councilmember Corrigan reported that Silicon Valley Clean Energy CEO Tom
Habashi announced his resignation. Second, she said that both she and Vice Mayor Radford
met with Los Altos School District to discuss the installation of their solar project in Gardner
Bullis. They further discussed how they might improve safety along Fremont Road for
pedestrians, specifically in front of the school. If the Council would like to pursue exploring
safety, it can be added to the next City Council agenda for further discussion. Mayor Waldeck
directed the item be added to the August agenda.
9. ADJOURN
The meeting adjourned at 9:40 p.m.
Respectfully submi ed,
Deborah Padovan
City Clerk
The minutes of the July 20, 2017 regular City Council meeting were approved as presented at the
August 17, 2017 regular City Council meeting.
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