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Home My WebLink AboutGranicus (3) 1111111 Procurement Vehicle: Direct J G R A N I C U S In Support of:Los Altos Hills,CA Quote Number: 0-12800 Granicus Contact: Quote Prepared On: 8/23/2017 Name: Chavin Muniz Quote Valid Through: 9/22/2017 Phone: 720-240-9586 x1039 Payment Terms: Net 30 Email: chavin.muniz@granicus.com The Agreement shall commence on the date this document is signed and continue for 3 years. ONE-TIME FEE Product Name Product Description Invoice Quantity One-Time Schedule Total VoteCast Display Milestones 1.00 $1,650.00 Design and Configuration Services VoteCast Tablet Implementation includes; Milestones 4.00 $0.00 Configuration • Access to an implementation consultant Services (ME) until project acceptance • VoteCast installation on one of the following hardware setups: Dell CPU and ELO Touchscreens, Microsoft Surface tablets, or iLegislate-enabled devices • Design service for VoteCast Display template updates • Access to video-based trainings around standard account functions and capabilities • One day of onsite training (additional online or onsite training can be purchased if desired) The implementation process takes four to six weeks, on average, depending on the availability of stakeholders. VoteCast Display Dell CPU hardware for VoteCast Display SO% Up Front 1.00 $9B0.00 CPU (Dell) (ME) that outputs meeting information like 501 Upon current agenda item or vote results to Delivery displays in the meeting room such as TVs or projectors. US Shipping Charge US shipping of a medium item 50% Up Front 1.0o $60.00 B - Medium Item 501 Upon Delivery Votecast - Online online training for VoteCast, which Milestones 6.00 $0.00 Training allows clients to have online sessions with a Granicus trainer to show both clerks and elected officials how to use the voting system during a meeting. TOTAL: $2,690.00 0-12800: 8123/2017 Pagel of4 Procurement Vehicle: Direct Ca) G R A N I C U S In Support of Los Altos Hills,CA ANNUAL SUBSCRIPTION FEE Product Name Product Description Invoice Quantity Annual Schedule Total Open Platform Open Platform is access to MediaManager, Annual 1.00 $3,360.00 suite upload of archives, ability to post agendas/documents, and index of archives. These are able to be published and accessible through a searchable viewpage. Government Government Transparency are the live in- Annual 1.00 $2,640.00 Transparency Suite meeting functions. Streaming of an event, pushing of documents, indexing of event, creation of minutes. Meeting Efficiency Meeting Efficiency is a hybrid Software- Annual 1.00 $2,400.00 suite as-a-Service (SaaS) and Hardware-as-a- Service (HaaS) solution that enables government organizations to simplify the in-meeting management and post-meeting minutes creation processes of the clerk's office. By leveraging this solution, the client will be able to streamline meeting data capture and minutes production, reducing staff efforts and decreasing time to get minutes published. During a meeting, record roll calls, motions, votes, notes, and speakers, all indexed with video. Use the index points to quickly edit minutes, templates to format in Microsoft Word or HTML, and publish online with the click of a button. Meeting Efficiency includes: • Unlimited user accounts • Unlimited meeting bodies • Unlimited storage of minutes nutes documents • Access to one Granicusplatform site • Access to the LiveManager software application for recording information during meetings • Access to the Word Add-in software component for minutes formatting in MS Word if desired • One MS Word or HTML minutes nutes template (additional templatescan be purchased if needed) Q-12800:8/23/2017 Page 2 of 4 it ProcurementAltoiH l,rC GRAN I C U S In Support of Los Altoss Hills,CAA Product Name Product Description Invoice Quantity Annual Schedule Total VoteCast Standard VoteCast is a hybrid Software-as-a- Annual 1.00 $1,800.00 Package (Tablet) Service (SaaS) and Hardware-as-a-Service (ME) (Haas) solution that enables government organizations to streamline the meeting process for both the clerk's office as well as elected officials. By leveraging this solution, the client will be able to automate meeting data capture and display - improving accuracy and keeping all attendees informed of meeting proceedings. Available on a variety of hardware as well as the iLegislate platform, elected officials can use their touchscreens or tablets to motion, second, vote, and request to speak. This data automatically populates to the clerk software (LiveManager) ensuring accuracy and reducing workload. As action items occur during the meeting, TVs or projectors hooked up to VoteCast Display will automatically show the current agenda item, motion on the floor, vote result, and speaker timer as well as speaker name. VoteCast includes: • Unlimited user accounts • Unlimited meeting bodies • Access to one Granicus platform site • Access to the VoteCast software application for elected officials • Access to the VoteCast Display software application to output meeting proceedings to TVs or projectors in the meeting room TOTAL: $10,200.00 FUTURE YEAR PRICING Product Name V08,2 Year] Open Platform Suite $3,528.00 $3,704.40 Government Transparency Suite $2,772.00 $2,910.60 Meeting Efficiency Suite $2,520.00 $2,646.00 VoteCast Standard Package(Tablet)(ME) $1,890.00 $1,984.50 TERMS AND CONDITIONS • Link to State & Local Terms: https://aranicus.com/pdfs/Master Subscription Agreement.pdf •All fees are due at the beginning of the period of performance. Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. •This quote is exclusive of applicable state, local, and federal taxes, which, if any,will be included in the invoice. It is the responsibility of Los Altos Hills, CA to provide applicable exemption certificate(s). Q-12800:8/23/2017 Page 3 of 4 0 GProcurement Vehicle: Direct G R A N I C U S In Support of: Los Altos Hills, CA AGREEMENT AND ACCEPTANCE Los Altos ills CA Billing Information Signature: CName: Deborah Padovan Name: Carl Cahill Phone: 650-991-7222 Title: City Manager Email: dpadovan@lo sal to shills.ca.gov Date: August 25 , 2017 Address: 26379 Fremont Road Q-12800:8/23/2017 Page 4 of 4