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HomeMy WebLinkAboutHumphrey Consulting I AGREEMENT THIS AGREEMENT is made and entered into on the a day of Tu , 2015 by and between the TOWN OF LOS ALTOS HILLS (hereinafter referred to as "TOWN") and Humphrey Consulting (hereinafter referred to as "CONTRACTOR") In consideration of their mutual covenants, the parties hereto agree as follows 1 CONTRACTOR. Shall provide or furnish the following specified services and/or materials Conduct desktop audit of Town of Los Altos Hills SSMP 2. EXHIBITS The following attached exhibits are hereby incorporated into and made a part of this Agreement: Proposal from CONTRACTOR dated June 10, 2015 3 TERMS The services and/or materials furnished under this Agreement shall commence 7-fS-T and shall be completed by r - , unless terminated pursuant to Section 5(f) 4 COMPENSATION For the full performance of this Agreement: a. TOWN shall pay CONTRACTOR an amount not to exceed Six thousand eight hundred twenty-five dollars and zero cents ($6,825 00) within thirty (30) days following receipt of invoice and completion/delivery of services/goods as detailed in Sections 1, 2, and 3 of this Agreement and only upon satisfactory delivery/completion of goods/services in a manner consistent with professional/industry standards for the area in which CONTRACTOR operates. TOWN is not responsible for paying for any work done by CONTRACTOR or any subcontractor above and beyond the not to exceed amount. b Town shall not reimburse for any of CONTRACTOR's costs or expenses to deliver any services/goods Town shall not be responsible for any interest or late charges on any payments from Town to CONTRACTOR. c. CONTRACTOR is responsible for monitoring its own forces/employees/agents/ subcontractors to ensure delivery of goods/services"within the terms of this Agreement. TOWN will not accept or compensate CONTRACTOR for incomplete goods/services Town of Los Altos Hills Page 1 of 4 Short form Updated 4123110 5 GENERAL TERMS AND CONDITIONS a. HOLD HARMLESS CONTRACTOR agrees to indemnify, defend and hold harmless the TOWN, its officers, agents and employees from any and all demands, claims or liability of personal injury (including death) and property damage of any nature, caused by or arising out of the performance of CONTRACTOR under this Agreement. With regard to CONTRACTOR'S work product, CONTRACTOR agrees to indemnify, defend and hold harmless the TOWN, its officers, agents and employees from any and all demands, claims or liability of any nature to the extent caused by the negligent performance of CONTRACTOR under this Agreement. b INSURANCE. CONTRACTOR shall file with the TOWN a certificate of insurance before commencing any services under this Agreement as follows. i. WORKERS COMPENSATION INSURANCE. Minimum statutory limits ii. COMMERCIAL GENERAL LIABILITY AND PROPERTY DAMAGE INSURANCE General Liability and Property Damage Combined $1,000,000 00 per occurrence including comprehensive form, personal injury, broad form personal damage, contractual and premises/operation, all on an occurrence basis If an aggregate limit exists, it shall apply separately or be no less than two (2) times the occurrence limit. iii. AUTOMOBILE INSURANCE $1,000,000 00 per occurrence iv ERRORS AND OMISSIONS INSURANCE. $1,000,000 00 aggregate v NOTICE OF CANCELLATION The City requires 30 days written notice of cancellation. Additionally, the notice statement on the certificate should not include the wording "endeavor to" or "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives " vi CERTIFICATE OF INSURANCE. Prior to commencement of services, evidence of insurance coverage must be shown by a properly executed certificate of insurance and it shall name "The Town of Los Altos Hills, its elective and appointed officers, employees, and volunteers" as additional insureds vii To prevent delay and ensure compliance with this Agreement, the insurance certificates and endorsements must be submitted to Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, CA 94022 Town of Los Altos Hills Page 2 of 4 Short form Updated 4/23/10 c. NON-DISCRIMINATION No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, age, ancestry, religion or sex of such person d INTEREST OF CONTRACTOR It is understood and agreed that this Agreement is not a contract of employment and does not create an employer- employee relationship between the TOWN and CONTRACTOR. At all times CONTRACTOR shall be an independent contractor and CONTRACTOR is not authorized to bind the TOWN to any contracts or other obligations without the express written consent of the TOWN In executing this Agreement, CONTRACTOR certifies that no one who has or will have any financial interest under this Agreement is anofficer or employee of TOWN e CHANGES This Agreement shall not be assigned or transferred without advance written consent of the TOWN No changes or variations of any kind are authorized without the written consent of the City Manager This Agreement may only be amended by a written instrument signed by both parties f TERMINATION This Agreement may be terminated by TOWN upon seven (7) days written notice to CONTRACTOR. Monies owed for work satisfactorily completed shall be paid to CONTRACTOR within 14 days of termination g RECORDS All reports, data, maps, models, charts, studies, surveys, calculations, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that are prepared or obtained pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the TOWN CONTRACTOR hereby agrees to deliver those documents to the TOWN at any time upon demand of the TOWN It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the TOWN and are not necessarily suitable for any future or other use Failure by CONTRACTOR to deliver these documents to the TOWN within a reasonable time period or as specified by the TOWN shall be a material breach of this Agreement. TOWN and CONTRACTOR agree that until final approval by TOWN, all data, plans, specifications, reports and other documents are preliminary drafts not kept by the TOWN in the ordinary course of business and will not be disclosed to third parties without prior written consent of both parties. All work products submitted to the TOWN pursuant to this Agreement shall be deemed a "work for hire." Upon submission of any work for hire pursuant to this Agreement, and acceptance by the TOWN as complete, non-exclusive title to copyright of said work for hire shall transfer to the TOWN The compensation recited in Section 4 shall be deemed to be sufficient consideration for said transfer of copyright. CONTRACTOR retains the right to use any project records, documents and materials for marketing of their professional services Town of Los Altos Hills Page 3 of 4 Short form Updated 4/23/10 h ENTIRE AGREEMENT This Agreement represents the entire agreement between the Parties Any ambiguities or disputed terms between this Agreement and any attached Exhibits shall be interpreted according to the language in this Agreement and not the Exhibits. 6 INVOICING Send all invoices to the contract coordinator at the address below This Agreement shall become effective upon its approval and execution by TOWN In witness whereof, the parties have executed this Agreement the day and year first written above CONTRACT COORDINATOR and representative for TOWN CONTRACTOR. Richard Chiu Public Works Director / ► 7/iii Town of Los Altos Hills By' / �� ' � d� 26379 Fremont Road Sign/re / Date Los Altos Hills, CA 94022 pdvIuc iii ht (el Owner-J-61911 Print Marne, Titl COhiuft� TOWN OF LOS ALTOS HILLS By. xgr Carl Cahill, City Manager D e Town of Los Altos Hills Page 4 of 4 Short form Updated 4123110 i ' f_ZraLt£E�L C `A t: TZMOM3GF.7.b 7173PMEW MWM.+T,'t*'g+.»nctm iis"RUQ.0,41itt dirliZ.'i+'n3ar. n mnwc r.., . ...z: - .+,::t•. .¢,,:.::>, ?. Humphrey Consulting Douglas Humphrey 1507 Wellington Street Oakland, CA 94602 " i 510-750-6092 F dcherryhum@aol.com d iF , Humphrey Consulting June 10, 2015 t, 1 Scope of Work - Conduct Desktop Audit of Town of Los Altos Hills SSMP . Read and review SSMP. Audit existing SSMP vs the January 2013 WDR MRP, SWRCB Collection System Questionnaire, and SSMP Development Guidance Prepare a preliminary spreadsheet summary of proposed comments and recommendations to the SSMP . Prepare general comments and recommendations to the SSMP a Review several years of performance results and training i1information (if provided) y Review and comment on historical CIWQS agency information. Submit draft copies of spreadsheet and comments to Town staff u for review and comment. • Prepare and submit a Technical Memorandum that summarizes the comments and any recommendations for revisions to the SSMP • Attend Council meeting and present the results of the SSMP Audit, if requested by Los Altos Hills • Placeholder for one additional meeting —4 hours , Not to Exceed 39 hours Compensation Rate $175/hour Total NTE Cost $6,825 DRT ,.., s c=IVAI M:s� .z ri:. FMePTzVi+i. F.0710.:SEAMMIMMUMEZIFINEVEMS12== m., .1 }i: .. sv uE3APzavr"trs lleNl a7KVALIAIT.�SZAMZE*.,.^ s: EalliZvstTIMIT tLW=ra14L+.r ,��+ruuae.:•Trt>V c«H.airi mar,;EtatasZIz ISs•M*nCAMM:,,Z=511s.A ,,.,- Form W.9 Request for Taxpayer Give form to the (Rev October 2007) Identification Number and Certification requester Do not Department of the Treasury send to the iRS. Internal Revenue Service Name es shown on your income tax return) co �o la S Ne �re� aBusiness n e,if different from ab tee c o ,..4) o Check appropriate box;EX Individual/Sole proprietor ❑ Corporation ❑ Partnership Exempt ,b 2 ❑ Limited liability company Enter the tax classification(D=dlsregarded entity C=corporation,P=partnership) ❑ payee 0. 3 ❑ Other(see instructions) 11.- .. "ec c Address(number street and apt.or suite no.) Requester's name and address(optional) 4 SO e!I I►y�toG1 S 'r L Town of Los Altos Hills City,state,and ZIP ode 1 �]q 26379 Fremont Road w Oakiala CA}i�-vrh1U / ` 602_ Los Altos Hills,CA 94022 List account number(s�j here(optional) Part I Taxpayer Identification Number(TIN) Biter your TIN in the appropriate box.The TIN provided must match the name given on Une 1 to avoid Social security�`number backup withholding. For individuals,this is your social security number(SSN).However for a resident 44 5 1 9 1 I 22-93 alien,sole proprietor or disregarded entity see the Part I Instructions on page 3.For other entities,it is your employer identification number(EIN). If you do not have a number see How to get a 77N on page 3. or Note.if the account is in more than one name,see the chart on page 4 for guidelines on whose Employer identification number number to enter , Part II Certification Under penalties of perjury I certify that: 1 The number shown on this form is my correct taxpayer identification number(or I am walling for a number to be Issued to me),and 2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failureto report all Interest or dividends,or(c)the IRS has notified me that I em no longer subject to backup withholding,and 3. I am a U.S.citizen or other U.S.person(defined below). Certification Instructions.You must cross out Item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions,item 2 does not apply For mortgage Interest paid,acquisition or abandonment of secured property cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the Certification,but you must provide your correct TIN.See the instructions on page 4. Sign Signature of iir �/g/�5 Here U.S.person 10. Date ► General Instructions Definition of a U.S. person. For federal tax purposes,you are considered a U.S.person if you are: Section references are to the Internal Revenue Code unless • An individual who is a U.S.citizen or U.S.resideht alien, otherwise noted. • A partnership,corporation, company or association created or Purpose of Form organized in the United States or under the laws of the United A person who is required to file an information return with the States, IRS must obtain your correct taxpayer identification Number(TIN) • An estate(other than a foreign estate),or to report,for example, income paid to you, real estate •A domestic trust(as defined in Regulations section transactions,mortgage Interest you paid,acquisition or 301 7701-7). abandonment of secured property, cancellation of debt,or Special rules for partnerships.Partnerships that conduct a contributions you made to an IRA. trade or business in the United States are generally required to Use Form W-9 only if you are a U.S. person(including a pay a withholding tax on any foreign partners'share of Income resident alien),to provide your correct TIN to the person from such business. Further in certain cases where a Form W-9 requesting it(the requester)and,when applicable,to: has not been received,a partnership is required to presume that 1 Certify that the TIN you are giving is correct (or you are a partner is a foreign person, and pay the withholding tax. waiting for a number to be issued), Therefore, If you are a U S, person that is a partner in a 2.Certify that you are not subject to backup withholding,or partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. 3.Claim exemption from backup withholding ttf you are a U S. status and avoid withholding on your share of partnership exempt payee. If applicable,you are also certifying that as a income. U.S person,your allocable share of any partnership income from The person who gives Form W-9 to the partnership for a U.S.trade or business Is not subject to the withholding tax on purposes of establishing its U.S. status and avoiding withholding foreign partners share of effectively connected income. on its allocable share of net Income from the partnership Note. If a requester gives you a form other than Form W-9 to conducting a trade or business in the United States is in the request your TIN,you must use the requester's form if it is following cases: substantially similar to this Form W-9. • The U.S.owner of a disregarded entity and not the entity, Cat.No.10231X Form W-9 (Rev 10-2007)