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HomeMy WebLinkAboutLiebert Cassidy WhitmoreAGREEMENT FOR SPECIAL SERVICES This Agreement is entered into between the Town of Los Altos Hills, hereinafter referred to as "Agency," and the law, firm of LIEBERT CASSIDY WHITMORE, A Professional Corporation, hereinafter referred to as "Attorney." WHEREAS Agency has the need to secure expert training and consulting services to assist Agency in its relations and negotiations with its employee organizations; and WHEREAS Agency has determined that no less than eighteen (18) public agencies in the Bay Area have the same need and have agreed to enter into identical agreements with Attorney; and WHEREAS Attorney is specially experienced and qualified to perform the special services desired by the Agency and is willing to perform such services,- NOW, ervices; NOW, THEREFORE, Agency and Attorney agree as follows: Attorney's Services: During the year beginning July 1, 2013, Attorney will provide the following services to Agency (and the other aforesaid public agencies) : 1. Five (5) days of group training workshops covering such employment relations subjects as management rights and obligations, negotiation strategies, employment discrimination and affirmative action, employment relations from the perspective of elected officials performance evaluation (administering evaluations), grievance and discipline administration for supervisors and managers, planning for and responding to concerted job actions, current court, administrative and legislative developments in personnel administration and employment relations, etc., with the specific subjects covered and lengths of individual workshop presentations to be determined by Agency and the other said local agencies. It is expressly understood that the material used during these presentations, including written handouts and projected power points are provided solely for the contracted workshops. This agreement warrants there will be no future use of Liebert Cassidy Whitmore material in other trainings or formats without the expressed written permission of Liebert Cassidy Whitmore. Any such use will constitute a violation of this agreement and copyright provisions. 2. Availability of Attorney for Agency to consult by telephone. 3. Providing of a monthly newsletter covering employment relations developments. Fee: Attorney will provide these , special services to Agency for a fee of Three Thousand Two Hundred Ninety Nine Dollars ($3,299.00) payable in one payment prior to August 1, 2013. The fee if paid after August 1, 2013 will be $3,399.00. Said fee will cover Attorney's time in providing said training and consultative services and the development and printing of written materials provided to attendees at the training programs. Additional Services: Attorney shall, as and when requested by Agency, make itself available to Agency to provide representational, litigation, and other employment relations services. The Agency will be billed for the actual g Y time such representation services are rendered, including reasonable travel time, plus any necessary costs and expenses authorized by the Agency. The range of hourly rates for Attorney time is from One Hundred Eighty to Three Hundred Dollars ($180.00 - $300.00) per hour for attorney staff and from Seventy to One Hundred Forty Dollars ($70.00 - $140.00) per hour for services provided by paraprofessional and litigation support staff. Attorneys, paraprofessional and litigation support staff bill their time in minimum units of one-tenth of an hour. Communications. advice (telephone', voice -mail, e-mail) 1s blued in a minAmul11 increment of three -tenths (.30) of an hour. Attorney reviews its hourly rates in an annual basis and if appropriate, ro riate, J ad' usts them effective July 1. Independent Contractor: It is understood and agreed that Attorney is and shall remain an independent contractor under this Agreement. Term: The_:, term of this Agreement is twelve (12) months commencing July 1, 2013. The term may be extended for additional periods of time by the written consent of thep arties. Condition Precedent: It is understood and agreed that the parties' aforesaid rights and obligations are contingent on no less than eighteen (18) local agency employers entering into a substantially identical Agreement with Attorney Y on or about July 1, 2013. Dated: Dated:..) LIEBERT CASSIDY WHITMOR.E AF ODA TOWN OF LOS ALTOS HILLS d By IRM LFEBERT CASSIDY WHITMORE 6033 West Century .Boulevard, 51h Floor Los Angeles, California 90045 T: (3.10) 981-2000 F (310) 337-0560 May 21, 2013 Richard Lee Finance Manager Town of Los Altos Hills 263 '79 t'r em.c)nt- i .Vad Los Altos Hills, CA 94022 Re: Bay Area Employment Relations Consortium Dear Mr. Lee: We are looking forward to another successful year with the Bay Area Employment Relations Consortium. The consortium committee has selected a wide variety of topics for your managers and supervisors. We are pleased to provide the consortium with five days. of. training .our monthly Client Update, and telephone consultation. The workshops chosen for the upcoming training are listed on the enclosed planning meeting notes. We will send a detailed schedule of the workshops in the next few weeks. Enclosed is an Agreement for Special Services. Please execute and return a copy to our office. Contracts are being sent now so that those agencies that wish to pay all, or part, of the enclosed invoice during the current fiscal year may do so. We appreciate your participation in the consortium and hope that you will take advantage of the member benefits including consortium calls, local training and the ability to send employees to other consortium workshops. If", you have any questions . about the consortium or our other training programs, please contact Cynthia Weldon, Director of Marketing & Training at (310) 981-2055 or cweldolz(c�,a.cwlegal.com. We thank you for your membership and we look forward to another successful training year Li..EBER-c CassrDY WH..1.'TMoR.'E INVOICE May 21, 2013 Richard Lee Finance Manager Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, CA 94022 6033 West Century Boulevard, 51h Floor Los Angeles, California 90045 T: (310) 981-2000 F: (310) 337-0560 (L0087-10000) INVOICE NUMBER.- 165281 BAYAREA EMPLOYMENT RELATIONS CONSORTIUM Membership: 07101113 through 06130114 TOTAL AMOUNT DUE: $3,299.00 If paid after August 1, 2013 amount due is $3,399.00 (Includes $100-00 late fee) LIEBERT CASSIDYWHITMORE PLANNING MEETING NOTES* APRIL 25, 2013 BAY, AREA ERC 1) Comments m The Bay Area ERC members liked the webinar on their schedule this year and are interested indoing others. • Members who wanted the Executive Level Briefing workshop liked it, but had alot ofmembers who did not attend w Appreciate presenters are respectful ofattendees time • Positive interaction with Chris; heiovery responsive w ArnernberoskedifLOVVoffensoneinoneLrainingforhamasornent-vvedo w Gage did great]obon customized Ethics training for the Fresno Housing Authority w Consortium calls are going well, attorneys are very responsive • LOVVwill send planning meeting attendees the link for our ACA vvebinareothey can provide feedback w Members indicated they enjoyed the Public Servant class and want to send more peop|e-ThiovvorhehopisbeingofferedviavvebineronJune 4th.Youoanregister for this vvebinaratthe link below. Please remember you only need toregister for one line and may have osmany people attend inone conference room. w LCW announced the summer launch of the "Liebert Library" which will be an online subscription to all of LOVV'o workbooks. It will be a multi -tiered subscription providing options tojust search and view the workbooks and/or download in word format all ofthe appendices, sample policies, forms and checklists. Information about subscriber will beavailable this summer. 2) Services Explained w Consortium Calls can beplaced to the San Francisco, Fresno, San Diego or Los AngelesOffices. Members may ask for a specific attorney orany available attorney. Questions may also be submitted byemail directly to the attorney orto w isfully searchable for specific articles and content appearing inour monthly newsletters and our annual Legislative Round -Up. Once on oursite,o|iokon'oearoh^under^NewoondPub|icatone^ondenterkeywordo relating to the epeoUio subject or bill you're seeking information on. For example, if you'd like information regarding bill 'AB 1234', simply type in 'AB 1234' in the search box and the information you're seeking will appear. # (ndividual/cuotonnizedtnsining: o Includes the incorporation ofyour policies and procedures, aawell eoan original set of materials for your reproduction. Los Angel es San Francisco Fresno San Diego L" (�AS W"HITMOREn�]��U�� �XI��� oAny of the workshops listed onthe Master Workshop Topics List can be presented outside ofthe consortium toone specific agency orogroup of agencies toshare the cost. Our rate for athree-hour,half day session ranges from $1,6OO'$2,ODDwhile eeix-hour,full day session ranges from $2,5DO' $3,000. Ifyou schedule two half day sessions onthe same day, vvewill honor the full day rate. o LCVVwould behappy tosend ane-mail toother agencies ifarequest for en individual workshop has been made and the agency requesting the workshop wishes tocombine with other agencies. For more information, contact Anna Sanzone-Ortiz at (310) 981-2051. � ERC Members are able toattend other Consortium's workshops. If you are interested in attending, you must contact Chris Fondacaro 2 weeks prior the scheduled workshop. Once all the registration sheets are received from the host Consortium, if there is space available, Members from other consortiums are able to attend. There is no cost to attend another Consortiums workshop, unless they require a refreshment fee. wNewsletters -LCWhas Multiple Monthly Newsletters: Client Update, Briefing Room (geared towards law Enforcement) and Fire Watch (geared towards Fire Safety Personnel). Members may sign upfor any orall ofthese publications. The newsletters are sent either via surface mail orvia email. The email comes from aoplease ensure that this email address kaaccepted by w Social Media, - ERC Members can now follow us on Twitter and our Labor and Emp|oymentblog. Twitter followers receive instant tweets toour alerts of firm publications, blog posts, attorney authored articles and upcoming speaking engagements, events and seminars. B|cgoubschbers receive weekly updates onfresh and new labor and employment issues from • LCVVreminds agencies that they are responsible for monitoring who is registering for the workshops. LCVVprovides aguide aobzwho should attend the workshops and requests that the agency use its best discretion when registering employees aathe composition of the audience can impact the message and tone of the workshop. w Webinars - LCW has designated select webinars, for consortium members only. Members will receive omonthly email outlining available consortium only vvebinans for the month. Additionally, LCVVprovides vvebinensthat are open inall public agencies, but provides them atodiscounted rate for consortium members. Alist of upcoming (and archived web(nens)can bofound at, Loy Angeles San Francisco Fresno San Diego LEBERT (,�ASSIDYWHITMORE it 3) Workshops (to be held on Tuesdays. Wednesdays or Thursdays • Supervisory Skills for the Frist Line Supervisor (Full Day) • Managing Performance Through Evaluation (Half Day) • Prevention and Control of Absenteeism and Abuse of Leave (Half Day) • Preventing Workplace Harassment, Discrimination and Retaliation (Half Day) [Spring 2014] • Public Sector Employment Law Update (Half Day) [Spring 2014] [Webinar] • Legal Aspects of Violence in the Workplace (Half Day) • Employees and Driving (Half Day) • Advanced Retirement Issues for California's Public Employers (Half Day) [Webinar] • Public Service: ervice: Understanding the Roles and Responsibilities of Public Servants (Half Day) [Fall. 2013] 4) Workshop Hosting • Cities of Sunnyvale, Cupertino, Union City and Los Altos have volunteered to host. Other agencies will be asked to host if needed. • Those that cannot host are welcome to assist a host agency with refreshments, registration etc. 5) ERC Membership Fee 9 The 2013/2014 annual membership fee is $3,299. 0 $100 late fee to be paid after August 1, 2013. 0 Invoices and contracts will be sent immediately so that any agency wanting to pay all or part of the membership fee from this year's budget may do so. Los Angeles San Francisco Fresno San Diego wwwjc:� �Iecglxom.