HomeMy WebLinkAboutTimberline Tree Service, Inc. (2)AGREEMENT
THIS AGREEMENT is made and entered into on the2fl%ay of 0-�"MQ.&e- , 2013 by
and between the TOWN OF LOS ALTOS HILLS (hereinafter referred to as "TOWN")
and Timberline Tree & Landscape, Inc. (hereinafter referred to as "CONTRACTOR").
In consideration of their mutual covenants, the parties hereto agree as follows:
1. CONTRACTOR. Shall provide or furnish the following specified services and/or
materials:
Perform tree work at the Little League Park per arborist's
recommendations and remove all debis and wood.
2. EXHIBITS. The following attached exhibits are hereby incorporated into and made
a part of this Agreement:
Proposal from CONTRACTOR dated October 16, 2013
3. TERMS. The services and/or materials furnished under this Agreement shall
commence K)/Z and shall be completed by itlgd t3 unless terminated
pursuant to Section 5(f).
4. COMPENSATION. For the full performance of this Agreement:
a. TOWN shall pay CONTRACTOR an amount not to exceed four thousand eight
hundred dollars and zero cents ($4,800.00) within thirty (30) days following
receipt of invoice and completion/delivery of services/goods as detailed in
Sections 1, 2, and 3 of this Agreement and only upon satisfactory
delivery/completion of goods/services in a manner consistent with
professional/industry standards for the area in which CONTRACTOR operates.
TOWN is not responsible for paying for any work done by CONTRACTOR or any
subcontractor above and beyond the not to exceed amount.
b. Town shall not reimburse for any of CONTRACTOR's costs or expenses to
deliver any services/goods. Town shall not be responsible for any interest or late
charges on any payments from Town to CONTRACTOR.
c. CONTRACTOR is responsible for monitoring its own forces/employees/agents/
subcontractors to ensure delivery of goods/services within the terms of this
Agreement. TOWN will not accept or compensate CONTRACTOR for
incomplete goods/services.
Town of Los Altos Hills Page 1 of 4
Short form
Updated 4/23/10
5. GENERAL TERMS AND CONDITIONS.
a. HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold
harmless the TOWN, its officers, agents and employees from any and all
demands, claims or liability of personal injury (including death) and property
damage of any nature, caused by or arising out of the performance of
CONTRACTOR under this Agreement. With regard to CONTRACTOR'S work
product, CONTRACTOR agrees to indemnify, defend and hold harmless the
TOWN, its officers, agents and employees from any and all demands, claims or
liability of any nature to the extent caused by the negligent performance of
CONTRACTOR under this Agreement.
b. INSURANCE. CONTRACTOR shall file with the TOWN a certificate of
insurance before commencing any services under this Agreement as follows:
i. WORKERS COMPENSATION INSURANCE: Minimum statutory
limits.
ii. COMMERCIAL GENERAL LIABILITY AND PROPERTY DAMAGE
INSURANCE: General Liability and Property Damage Combined.
$1,000,000.00 per occurrence including comprehensive form,
personal injury, broad form personal damage, contractual and
premises/operation, all on an occurrence basis. If an aggregate limit
exists, it shall apply separately or be no less than two (2) times the
occurrence limit.
iii. AUTOMOBILE INSURANCE: $1,000,000.00 per occurrence.
iv. ERRORS AND OMISSIONS INSURANCE: $1,000,000.00 aggregate.
v. NOTICE OF CANCELLATION: The City requires 30 days written
notice of cancellation. Additionally, the notice statement on the
certificate should not include the wording "endeavor to" or "but failure
to mail such notice shall impose no obligation or liability of any kind
upon the company, its agents or representatives."
vi. CERTIFICATE OF INSURANCE: Prior to commencement of services,
evidence of insurance coverage must be shown by a properly
executed certificate of insurance and it shall name "The Town of. Los
Altos Hills, its elective and appointed officers, employees, and
volunteers" as additional insureds.
vii. To prevent delay and ensure compliance with this Agreement, the
insurance certificates and endorsements must be submitted to:
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Town of Los Altos Hills Page 2 of 4
Short form
Updated 4/23/10
c. NON-DISCRIMINATION. No discrimination shall be made in the employment of
persons under this Agreement because of the race, color, national origin, age,
ancestry, religion or sex of such person.
d. INTEREST OF CONTRACTOR. it is understood and agreed that , this
Agreement is not a contract of employment and does not create an employer-
employee relationship between the TOWN and CONTRACTOR. At all times
CONTRACTOR shall be an independent contractor and CONTRACTOR is not
authorized to bind the TOWN to any contracts or other obligations without the
express written consent of the TOWN. in executing this Agreement,
CONTRACTOR certifies that no one who has or will have any financial interest
under this Agreement is an officer or employee of TOWN.
e. CHANGES. This Agreement shall not be assigned or transferred without
advance written consent of the TOWN, No changes or variations of any kind are
authorized without the written consent of the City Manager. This Agreement may
only be amended by a written instrument signed by both parties.
f. TERMINATION. This Agreement may be terminated by TOWN upon seven (7)
days written notice to CONTRACTOR. Monies owed for work satisfactorily
completed shall be paid to CONTRACTOR within 14 days of termination.
g. RECORDS. All reports, data, maps, models, charts, studies, surveys,
calculations, photographs, memoranda, plans, studies, specifications, records,
files, or any other documents or materials, in electronic or any other form, that
are prepared or obtained pursuant to this Agreement and that relate to the
matters covered hereunder shall be the property of the TOWN. CONTRACTOR
hereby agrees to deliver those documents to the TOWN at any time upon
demand of the TOWN. It is understood and agreed that the documents and
other materials, including but not limited to those described above, prepared
pursuant to this Agreement are prepared specifically for the TOWN and are not
necessarily suitable for any future or other use. Failure by CONTRACTOR to
deliver these documents to the TOWN within a reasonable time period or as
specified by the TOWN shall be a material breach of this Agreement. TOWN
and CONTRACTOR agree that until final approval by TOWN, all data, plans,
specifications, reports and other documents are preliminary drafts not kept by
the TOWN in the ordinary course of business and will not be disclosed to third
parties without prior written consent of both parties. All work products submitted
to the TOWN pursuant to this Agreement shall be deemed a "work for hire."
Upon submission of any work for hire pursuant to this Agreement, and
acceptance by the TOWN as complete, non-exclusive title to copyright of said
work for hire shall transfer to the TOWN, The compensation recited in Section 4
shall be deemed to be sufficient consideration for said transfer of copyright.
CONTRACTOR retains the right to use any project records, documents and
materials for marketing of their professional services.
Town of Los Altos Hills Page 3 of 4
Short form
Updated 4/23/10
h.. ENTIRE AGREEMENT. This Agreement represents the entire agreement
between the Parties. Any ambiguities or disputed terms between this Agreement
and any attached Exhibits shall be interpreted according to the language in this
Agreement and not the Exhibits,.
6. 1-N.V-01CING. Send all invoices to the contract coordinator at the address below
Thi s Agreement shall become effective upon its approval and execution by TOWN., In
witness whereof, the parties have executed this Agreement the day and year first
w' ten- above.
rit
CONTRACT COORDINATOR and
rep resentatIve for TOWN: CONTRACTOR:
Richard Chiu
Public Works Director
Town of Los Altos Hills By:
26379 Fremont Road Signature QTte
Los Altos Hills, CA 94022
_!&Ofetic k.// fid
Pdnt name, Title
TOWN OF LOS ALTOS HILLS;
oA
By: �4cLl
7 3
Da e arl Cahill, City Manager
Town of Los Altos Hills Page 4 oto
Shad fend
UpeWad 40HO
IL
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AL
350 Lang Road, Burlingame, CA 94010
(650) 697-2310 9 Fax (650) 697-4139 o License #710738
Fully Licensed and Insured for Your Protection
Mis 3 VOWN1 I[
,n jM R"o
Phone
Street Little League Park Billing rchiur&,losaltoshill.ca.Laov
city
Los Altos Hills
Zip city,
Zip
as 10/16/13
ESTIMATE
NyI
Per your request, we are providing an estimate for the following work:
Tree work per arborist's recommendations
mmendations
Haul all debris and wood. Leave property clean.
$ 4,800.00
Estimated by Chris Conliffe
CONTRACT
• All contract work must be listed. No verbal agreements are accepted, STUMP GRINDINGS will NOT be hauled away unless otherwise specified
• We are not responsible for underground utilities, pipes, or wires, • TREE ROOTS will NOT be removed unless otherwise specified above
• All permits and their associated fees are the reponsibility of the property owner. e We are not responsible for concrete stains caused by tree sap
An express mechanics lien is hereby acknowledged on the above property to secure the amount of services provided thereto,
Customer: Accepted by Date
The above is an estimate and does not constitute any agreement to- perform work unless accepted by Timberline below
Timberline: Accepted by Date
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FOFM WM 9
flay. Auguat 2013)
M Er'nW'O'Q1MO�"
Into p
VnEO nth
Request for Taxpayer Give Form to the
Identification Number and Certification requester.no not
send to the IRS.
1-4ame kas SMWn on your income Tax roturn)
Susines$ naMIO/dISreWded enifty Maime, if different from above
Check appropricite box for feder*1 tv(09-Mcation.,
El individuallsale proprioter ?kC Corporatton rl 6 Corporation ❑ Paftsrshlp ❑ Tnovestate,
LIMIted liability company. Enter the tax ol;n'SSIHOAtion (0_0 corporatIOM, $ttS corporation. P=psrtnsMhlP) 10
LJ Other (we Instrurgons) lb-
AddMos (number,,sVOK, alid apt, or suite no.)
state, and ZIP soda .JJ
'LA CA; in,= 11 4o ( 0
Taxpayer Identification hummer 1N
Enter your TIN in the appropriate box. The TIN provided must match the niAme given an the "Namal' lino,
t* avoid backup withholding. For individuals, this in y*ursocial security number (SSIM), However, for a
resident alien, sole proprietor, or disregarded entity, sea the Part I instructions on page 3. For other
entities, it is your employer Identification number (81N). If you do not have a number, see How to gat a
TIN on page S.
Note. If the account is in more than ona narrio, see the chart on page 4 tsar cpil'Olines on whose
CC umber to enter.
Exomptlona (see Instructionet):
Exompt payee c6de (N ging)
lixomptlon from FATCA reporting
caft (if any)
*AA_
's name and addrea%
;Urft OUMber
Idernt catico numb -or
- 12. H 141 113
19MIL.- Certification
Under penalties of perjury,, I ceirtify that:
I - Tha number shown on this form is my correct taxpayar identifflostion number (or I am waiting for a number to be issued to ma), and
1 am not subject to backup wftQldingbecause: (a)1 am exempt from backup withholding, or 0) 1 have not been notiflad by the Internal Revenue
ServIca (IS$) that I am subject to backup withholOng as a. result of a faillire to report all Interest or dividends, or (c) the IRS has notified me that I mm
no longer subject tol)aokup vdthholdlng, and
3. 1 am a U.S. citizen or other U.S. person (defined below), and
4. Tha FATCA eocle(s) entered on this form (if any) indicating that I aril exempt frQrn FATCA reporting Is correct.
Cartigootilan Instruclons. You must cross out Item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all intorest and dividends on your tax rotum. For real estate transactions, item 2 40 es not apply. For mortgage
interest paid, acquisition OrA "aonmiant of saver ed property, cancellation of &K Coiltributions to an Individual ratirament; arrangement (IRA), and
generally, payments othern i rest and dividends, you are not required to sign the certification, but you must provide your correct TIN, See the
inatmotions on paos 3. t 10 a
bign 8191neituroof
Here I U.S. person 0 -
General Instructions
Section mforancos Are to the Internal Revenue Code unless otherwise noted.
Future develapments, Tho IRS has created a page an 119S.gow for Information
about Form WA at wwwAa.gov&Q. Inilormatlon about amy fulum diave(opments
affecting Form W-9 (such as legislation enacted after wo ralease It) will be posted
on that page.
Date OF (017-2.
withholding tax on foreign par mers' ShM§ of effectively connected Income, and
4. Certify that FATCA cods(q) -*ntomd on this form (if ani}) Indicating that you are
exempt from the FATQA reporting, is carroct.
Noft. If you am a U.S. person and a requester givos you a form other` than Form
W-9 to request your TIN, you must use the requer,.W1,,; r0rm if It 10 -lubstantlelly
31MIlar to this ForM W-9.
Banillon f a U.S. pere n. For federal t,,Ax "pai%m yew ary consdrianwi Pa I I q
Purpose of Form
parSOM If Ylbu are: t
A pamon who is requiriad to Me an Information return Wfth the IRS must obtain your
0 An Individual who Is a U.S. citizen or U,$. rosidont affen,
corml taxpayer Identiffeatlon number MN) to report, for oxample, Income paid to
0 A partnership, carporation, company, or as we adi*n areatod or organized In the
you, payments made to you In settlement pf payment card and third party network
Qnited Statos or undor the laws of the United Stalasp
tMmactions, roal Gatilta transactions, mortgogo irate at you paid, acquisition or
abandonirmont of secured property, coricollatl*n *f dobt, or contributions you maria
0 An Mato (other than a foreign estate), or
to an 11RA,
a A damostic trust t;** dofiried In Regulatlana section 301.7701-7).
lJ!M FOM W-9 0111Y I You are a U.S. Person 11MOlUding a resident alien). to
Special ries for partinOMMO& Partnerships that conduct a trade or busfriets In
provide your etwract 1111 to the permon requesting it (the metuactar) land, when
SPPOCAWO. to:
the United States are gamarally mquln?d to pay a withholdIna tax under section
1446 on t%my foreign partners, Mare of effectively connected taxable income fMM
1. CertIN that the TIN YOV are giving Is correct (or you are waiting for a number
such business. Further, In COMMM casos where a Form W-9 has not been recelvecl,
the n9es under section 1446 raqviroa partnomhlp to presume that a partner le a
to be Issued),
f6mign perso . n, and pay the section 1440 withholding tax, Therifte. If you are a
2. Certify that you are not sub]M to backup withholding, or
U.S. person that Is a partner In A partri*rshlp Conducting a trade or business In the
3. Claim exemption from backup withholding it you ire a U.S, oxiampt pikyoe, if
applicable. you are also owifyinp that as a U.S. person, your Allo ole share of
Unfidd Sti;tqx;, provide Fom W-0 to the partmamhip to attablith your U,G.otatus
and avoid section 1446 withholding On your share of partnership income,
any patinorship Incorne from a UA trade or busirioaq Is not subject to the
Qat. No. 10231X Form W-9 (Rev. 8.001;3)