HomeMy WebLinkAboutCivicClerk - 06272019CP
civicPlus
302 South 4th St. Suite 500
Manhattan, KS 66502
us
Ship To
Deborah Padovan
Los Altos Hills CA - CivicClerk
, California
Quote #:
Date:
Expires On:
Product:
Bill To
Los Altos Hills CA - CivicClerk
, California
United States
Q-03305-1
5/21/2019 1:17 PM
8/31/2019
CivicClerk
SALESPERSON I Phone I EMAIL DELIVERY METHOD PAYMENT METHOD
Dalton Piecukonis V785-323-4771 piecukonis@civicplus.com Net 30
Exhibit A.1 - Statement of Work
QTY
PRODUCT NAME
DESCRIPTION
TOTAL
1.00
CivicClerk Premium Package
Premium Package - Max Number of Boards: 7
$0.00
1.00
CivicClerk- Premium Annual Fee
CivicClerk- Premium Annual Fee
$6,480.00
1.00
CivicClerk Design
CivicClerk Design
$500.00
2.00
CivicClerk Consulting (per hour)
CivicClerk Consulting (per hour)
$400.00
3.00
CivicClerk Configuration
CivicClerk Configuration
$1,500.00
2.00
Virtual Training (Half Day Block)
Training (Virtual) - half day, up to 4 hours
$1,250.00
1.00
CP Media Implementation
CP Media Implementation
$1,000.00
1.00
CP Media Annual - Premium
CP Media Annual - Premium (Unlimited
Storage)
$5,400.00
1.00
CivicClerk Granicus Agenda and Video
Conversion
CivicClerk Granicus Agenda and Video
Conversion
$2,500.00
TOTAL:
$19,030.00
Total Days of Quote:365
One Time Costs $7,150.00
Recurring Costs $11,880.00
Recurring Costs stated herein are based upon the number of days stated above.
Upon renewal of this SOW, the Recurring Costs will reflect a 365 day calendar year.
V. PD 06.01.2015-0048
Page 1 of 5
1. Performance and payment under this Statement of Work ("SOW") shall be subject to the terms & conditions
of the Agreement by and between Client and CivicPlus, to which this SOW is hereby attached as Exhibit A.1.
2. This SOW shall remain in effect for an initial term of one year (12 months) from signing. In the event that
neither party gives 60 days' notice to terminate prior to the end of the initial or any subsequent renewal term,
this Agreement will automatically renew for an additional 1 -year Renewal Term.
3. The Client may terminate this agreement with or without cause upon sixty (60) days written notice to
CivicPlus. In the event of such termination, and assuming CivicPlus is not in breach of the agreement, Client
shall only be responsible for paying Recurring Costs on a pro -rata basis through the date of termination.
4. The Total Fees Year 1 (the sum of the One Time Costs and Recurring Costs) will be invoiced at signing of
this SOW.
5. Renewal Term Annual Services (Recurring Costs) shall be invoiced on the date of signature of relevant
calendar years. Annual services, including but not limited to hosting, support and maintenance services, shall
be subject to a 5% annual increase beginning in Year 3 of service.
6. CivicPlus will use commercially reasonable efforts to perform the Services in a manner consistent with
applicable industry standards including, maintaining Services availability 24 hours a day, 7 days a week and
responding to Client's requests for support during the hours of 7:00 AM to 7:OOPM CT, Monday through
Friday and any critical support requests 24 hours per day, 7 days a week.
7. Client shall have sole control and responsibility over the determination of which data and information shall be
included in the content that is to be transmitted to CivicPlus. Client shall not provide to CivicPlus or allow to
be provided to CivicPlus any content that (a) infringes or violates any 3rd party's Intellectual Property rights,
rights of publicity or rights of privacy, (b) contains any defamatory material, or (c) violates any federal, state,
local, or foreign laws, regulations, or statutes.
8. The service(s) are provided on an "as is" basis, and Client's use of the service(s) is at its own risk. CivicPlus
does not warrant that the service(s) will be uninterrupted or error -free or unaffected by force majeure events.
9. The Client will be invoiced electronically through email. Upon request CivicPlus will mail invoices and the
Client will be charged a $5.00 convenience fee.
V. PD 06.01.2015-0048
Page 2 of 5
Acceptance
We, the undersigned, agreeing to the conditions specified in this document, understand and authorize
the provision of services outlined in this Agreement.
Client
By:
Name:
Carl Cahill
Title: City Manager
Date: June 25, 2019
CivicPlus
By:
Name:
Jeff Logan
Title:
VP of Sales
Date:
June 27, 2019
V. PD 06.01.2015-0048
Page 3 of 5
Addendum 1 to Exhibit A.1 - Project Development Division of Work
Phase 1 — Introduction and Initial Configuration
CLIENT RESPONSIBILITY
CIVICPLUS RESPONSIBILITY
• Complete the implementation questionnaire
Create a production site request and assign a PL request in
• Provide Word versions of your agendas and item reports
JIRA
• Schedule a 30 minute call for minutes training
• Reach out to Client to explain the Implementation plan
• Schedule a 30 minute call for BoardView training
• Schedule and conduct a kick-off call with Client, if
requested
• Once supplied Word versions of the agendas and item
reports, configure the templates in the system
• Input questionnaire data
Phase 2 — Initial Review
CLIENT RESPONSIBILITY
I CIVICPLUS RESPONSIBILITY
• Be prepared to schedule a call for system review
• Provide feedback on any needed changes
Schedule and conduct a first look call with Client.
Provide any template changes needed to CivicPlus.
Phase 3 — Final Configuration and Review
CLIENT RESPONSIBILITY
CIVICPLUS RESPONSIBILITY
• Provide a list of users
• Provide any additional feedback and changes
Enter user list with appropriate security settings
Make necessary changes to templates and configuration
Phase 4 — Training
CLIENT RESPONSIBILITY
I CIVICPLUS RESPONSIBILITY
• Schedule a presentation for administrator training
• Schedule a presentation for end user training
Schedule and conduct administrator and end user trainings
Phase 5 (As Needed) — Additional Services
CLIENT RESPONSIBILITY
CIVICPLUS RESPONSIBILITY
• Provide Word versions of your most recent minutes
Once supplied Word versions of the minutes, configure the
• Provide a list of your Board/Council members
templates in the system
• Schedule a 30 minute call for minutes training
Schedule and conduct minutes training
• Schedule a 30 minute call for BoardView training
Schedule and conduct BoardView training
V. PD 06.01.2015-0048
Page 5 of 5
Contact Information
"all documents must be returned: Master Service Agreement, Statement of Work, and Contact Information Sheet.
Organizatioaaii of
• 0 � URL WW 1A1. I0.3 I./w r l ls
Street Address
m oA 1
Address 2 fit/ IY T
City S ii I -(-.S t•I S State A- Postal Code q//Q'.�,'�_
CivicPlus provides telephone support for all trained clients from 7am —7pm Central Time, Monday -Friday (excluding holidays)
Emergency Support is provided on a 24/7/365 basis for representatives named by the Client. Client is responsible for
ensuring CivicPlus has current updates.
Emergency Contact &Mobile Phone�v 1� / ✓an -7O�
Emergency Contact & Mobile Phone A'\
Emergency Contact & Mobile Phone
Billing Address SC' as 4 bar�
Address 2
City
State Postal Code
Tax ID #I/1 r /_ OD 1-5� 3 Sales Tax Exempt #
Billing Terms .3 (o
Info Required on Invoice (PO oJob #)
Account Rep
Contract Contact / _ V Email
Phone Ext. Fax
Project Contact �•Q � � � ' �w Email
Phone Ext. Fax
V. PD 06.01.2015-0048
Page 4 of 5