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HomeMy WebLinkAbout51-19RESOLUTION 51-19 A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS THE JOB CLASS SPECIFICATIONS FOR THE MANAGEMENT ANALYST POSITON WHEREAS, the City Council of the Town of Los Altos Hills approved the FY 2019-20 Budget by way of Resolution 39-19 on June 20, 2019; and WHEREAS, the Management Analyst employment position has been created. NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve to adopt the attached job class specifications for the Management Analyst position. The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on the 21 st day of August 2019, by the following vote: AYES: Spreen, Wu, Corrigan, Tankha, Tyson NOES: None ABSENT: None ABSTAIN: None ATTEST: �Y�PWLI Deborah Padovan, City Clerk BY: !� Roger reen, ayor Resolution 51-19 Page I Reports To: City Manager Supervises: Non -supervisory MTI : YIM1► M -W4 Town of Los Altos Hills Job Class Specifications Adopted August 21, 2019 MANAGEMENT ANALYST FLSA: Non-exempt Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. Under Administrative direction of the City Manager, Director of Public Works, Director of Planning, or other Senior Level Manager, performs a wide variety of professional, administrative, analytical and management support within assigned program areas; develops, implements and administers assigned program responsibilities, including budget preparation, financial management and grant coordination; conducts research; performs other related duties as assigned. II. SUPERVISION RECEIVED AND EXERCISED Reports to the City Manager but may receive supervision from the Director of Public Works, Director of Planning, or other Senior Level Manager. May exercise technical and functional supervision over technical and office support staff. III. ESSENTIAL DUTIES Essential and other important responsibilities may include, but are not limited to, the following: • Performs a wide variety of professional level research, administrative, and analytical duties in support of assigned functions, operations, department, and/or division; performs duties in support of various administrative operations and activities within assigned area of responsibility including special projects, research studies, budget analysis and other specialized functions. Administers and coordinates assigned functions or projects; participates in the development and implementation of goals, objectives, and priorities for assigned functions or programs; recommends and implements resulting policies and procedures; creates and modifies policy and procedural manuals and guidelines. • Prepares and presents comprehensive technical, administrative, and financial analytical and statistical reports that present and interpret data, identify alternatives, and present and Resolution I1-19 Page 2 Town of Los Altos Hills Management Analyst Job Class Specifications Adopted August 21, 2019 justify conclusions, forecasts, and recommendations based on data summaries and other findings. • Participates in the budget development and administration for assigned area of responsibility; analyzes proposed capital, operating, and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions; prepares financial forecasts; tracks and monitors budget expenditures. • Provides assistance in resolving operational and administration issues; identifies issues and conducts research to find alternative solutions; makes and assists in the implementation of recommendations. • Coordinates, implements, and monitors special projects within assigned area of responsibility; performs complex research and analysis of new programs, services, policies, and procedures; prepares and presents reports. • Plans, coordinates, and evaluates activities associated with assigned contracts; participates in research and evaluation of proposed contractual obligations and agreements; assists in contract negotiations and administration; monitors compliance with applicable contractual agreements. • Coordinates grant administration activities; prepares, writes, reviews, and monitors grant applications; monitors existing programs for compliance with regulations. • Analyzes federal, state, and local legislative proposals for impact on assigned operations. • Provides staff assistance to higher-level management staff, participates on and provides staff support to a variety of committees, boards, and commissions; prepares and presents staff reports and other correspondence as appropriate and necessary. • Coordinates and collaborates with departments, divisions and outside agencies; serves as a liaison with public and private organizations, community groups and other social organizations; provides information and serves as a resource. • Assists in the coordination of interdepartmental and departmental activities with other City departments and divisions and with outside agencies. • Oversee administration of the Trakit Permit Tracking system including being the main point of contact for updates and additional modules. Resolution 51-19 Page 3 Town of Los Altos Hills Management Analyst Job Class Specifications Adopted August 21, 2019 • Attends and participates in professional group meetings; stays abreast of new developments within assigned area of responsibility; maintains awareness of federal, state and local regulations. • May oversee the work of lower level administrative support staff. • Responds to and resolves difficult and sensitive citizen complaints and inquiries. • Areas of program responsibility may include serving as one or more of the following: Grants Program Coordinator, FOG Program Coordinator, GIS/Mapping Coordinator, Solids Waste Coordinator, Public Information Officer/Outreach Coordinator, Technology Coordinator, floodplain Manager, Vehicle & Equipment Coordinator, Assessment Districts Coordinator, Human Resources Coordinator, Development Coordinator, Stormwater Management Program Coordinator, Water Resources Coordinator, Inspection Services Coordinator, Backflow Prevention Device Program Coordinator. • Performs related duties as required. IV. MINIMUM QUALIFICATIONS Knowledge of.- Modem f Modern principles, practices and methods of administrative and organizational analysis and public administration policies and procedures. • Principles of grant proposal writing and administration. • Research and reporting methods, techniques and procedures. • Principles of mathematics and statistical analysis. • Structure and organization of public sector agencies. • Principles and practices of municipal budget preparation and administration. • Principles of practices of Human Resources administration. • Pertinent Federal, State, and local laws, codes and regulations. • Methods and techniques of scheduling work assignments. • Methods and techniques for record keeping and report preparation and writing. Resolution 51-19 Page 4 Town of Los Altos Hills Management Analyst Job Class Specifications Adopted August 21, 2019 • Modern office procedures, methods and computer equipment. • Applicable software programs. • Oral presentation techniques and practices. Ability to: • Analyze financial, budgetary, administrative, operational and organizational problems. • Consult effectively with management, staff and the public. • Develop, coordinate and administer assigned work programs and grants. • Identify private, state and federal funding sources. • Serve as a liaison between various public agencies. • Develop and administer a budget. • Perform mathematical calculations quickly and accurately. • Interpret, explain and apply applicable laws, codes and regulations. • Read, interpret and record data accurately. • Organize, prioritize and follow-up on work assignments. • Work independently and part of a team. • Make sound decisions within established guidelines. • Make sound decisions within established guidelines. • Analyze a complex issue and develop and implement an appropriate response. • Follow written and oral directions. • Observe safety principles and work in a safe manner. • Communicate clearly and concisely, both orally and in writing. Resolution 51-19 Page 5 Town of Los Altos Hills Management Analyst Job Class Specifications Adopted August 21, 2019 • Establish and maintain effective working relationships. • Prepare clear and concise administrative documents and reports; analyze, interpret, summarize and present a variety of fiscal, statistical and administrative reports in an effective manner. Maintain effective audio-visual discrimination and perception needed for: ➢ Making observations ➢ Communicating with others ➢ Reading and writing ➢ Receiving feedback and input Maintain mental capacity which allows the capability of: ➢ Making sound decisions ➢ Demonstrating intellectual capabilities ➢ Prioritizing of projects and services V. EXPERIENCE AND CERTIFICATIONS) Any combination of experience and training what would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Master's degree from an accredited college or university with major course work in business or public administration, accounting or related field. Experience: Two years of progressively responsible administrative, analytical and technical experience in a public agency. License or Certificate: Possession of a valid Class C California Drivers License at the time of appointment. VI. PHYSICAL REQUIREMENTS Environmental Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee regularly works in an office environment. The noise level in the work environment is moderately low. There may be intermittent interruptions from phones, public inquiries and other staff. Physical Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. While performing the duties of this job, the employee is regularly required to sit for extended periods of time. The employee is frequently required to use hands and fingers to use computer Resolution 51-19 Page 6 Town of Los Altos Hills Management Analyst Job Class Specifications Adopted August 21, 2019 keyboard, file, writing and answering phones. The employee is frequently required to walk and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. May be expected to lift and/or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Resolution 51-19 page 7