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HomeMy WebLinkAboutJune 25 2018Los Altos Hills Pathways Committee Minutes of Meeting Held June 25, 2018 Scribe: Sonja Wilkerson 1.Call to Order (roll call) a.PWC Chair called the meeting to order at: 7:03 pm Members Associates Alisa Bredo (AB) Nick Dunckel (ND) Ann Duwe (AD) Melissa Dyrdahl (MD) Bob Elson (BE) Val Metcalfe (VM) Rachelle Mirkin (RM) Bridget Morgan (BM) Judy Nagy (JN) (7:54) Sonja Wilkerson (SW) Denise Williams (DW) Susan Cretekos (SC) Eileen Gibbons (EG) Bob Stutz (BS) (AB, ND, AD, MD, BE, VM, RM, BM, JN, SW, DW) Council Liaison(s) present: Roger Spreen Other City Council Members Present: Town Staff Carl Cahill, City Manager Allen Chen, Public Works Director/City Engineer Jeremy Koch, Assistant Engineer Public Works Dept. Marni Moseley, Sr. Planner Other: Members of the public Present: No members of the public present Meeting minutes: Review of the agenda: MD moved to approve Agenda, ND seconded, and the motion passed unanimously. BE, VM, RM, BM, JN, SW, Motion to approve Minutes with edits from April 23, 2018: MD, and BE abstained because they were not present at the meeting. I.ND motioned to approve, BM second and the motion passed unanimously BE, VM, RM, JN, SW Motion to approve Minutes from June 25th: II.MD motion to approve, ND second, and the motion passed unanimously BE, VM, RM, JN, SW RM: Announcements/Updates and Disclosures of any Ex Parte Communications: debrief Town Council annual update presentation (Rachelle), pathway naming guidance (Melissa) Council presentation: (see enclosed presentation) Key Highlights: that this year is was a year of transition The year started with healthy dissatisfaction, yet group managed in a professional way. The Pathway Committee adopted a more strategic approach, and everyone stepped up. The group now has a decision-making process based on the rules and codified the rules in a structured way. Gave credit to the “bob process” using one methodology to drive financial decisions. Feedback from council – Naming decisions not agreed to by the council. More discussion to come. Actions regarding the approach to naming: Changes requested on two parts: Need more specific guidelines. Currently, the guidelines too broad. Put more criteria around the guidelines by adding new language. Be pro-active with notifying the homeowner. Person recommending should notify the staff and the PWC. Discussions from previous meetings Susan Cretekos re-appointed to the VTA. Two new appointees to the planning commission Rajit Patel and Ed Smith Bullis pathway – tree trimming underway Staff and Budget Updates: in lieu fee calculation (impact study) Town Update: Staff and budget update – in-lieu fee study. Alan expecting update the end of the week. Will have a read out in the August meeting. BE and BM requested to review the study prior to being presented. The report will be reviewed by the City Manager when he gets back from vacation. The report gives the legal way to require fees and giving the appropriate amounts and will determine how this group decides on the treatment of fees. This is a follow-up to the discussion around what’s allowable in comparison to building a path which may cost more. This study is reviewing the entire approach to pathway fees. JN now logging pathway status based on address and APN which is searchable. This is a follow-up to pages not documented since 2005. Pathway status pages refer to the condition of the path, easement status. In partnership with JN, BM looked up easements and referenced dates of the easement notification. The updated status and the data will be given to Debra to integrate with binders dated through 2004. The status updates address the type of path, location obstructions, and typography. The intent was set up a database to keep a record on all APN’s with the goal of having an electronic way to update activity. The town is using track-it as the electronic filing system for tracking all activity by APN. RM will reach out to Roxanne and ask her to present an update on Track-it. Track-it is not the full data base but has the potential for this. Not likely to become public because of the content. Three requests: 1) Set-up by APN to identify easements 2) Capture historical of documents – to be archived. Goal is to capture all info related to the property for planners to use. 3) Confirm with Deborah that she will keep copies of the supplemental and housing of documents going forward so that future generations can locate. Property review (Nick) 1.26880 Ortega – 8 properties on the cul-de-sac – three pathways. Normal lot. Place to walk but not a 2B be path. ND recommends a nice path since this on the way to school. Confusion about the 2 entrances. 26815 St Francis previously changed to 26880 orgeta approved driveway to St. Francis. Reviewed property at the end of the cul da sach. On the map, the path route cuts off to the left and brings out you to the street. Further down the street is not on the map. GIS people will not review property on the left because it’s not on the map yet there is a path. General question about recommendations on Orgeta because they are under construction right now. The two at the end of Ortega do not have a path on the master plan. 26880 is on the plan. Blue line are paths that we’ve asked for but not yet concluded. Could potentially be asking the property owner to put a path between 26880 and 26850. 26580 is being built as well. Question on status of 26850. Need to table until we find the answer. We need to determine if we need the easement next door. We are asking home owner to put in 3 paths. Motion move that the property at 26880 build 2B pathway along the border with St France and Ortega drive in addition if the easement does not exist between 26880 and 26850 the town request an easement and ask to maintain the native path. Amended to include keeping the native path on the easement. Add to the motion that the native path be restored on the land as warranted if the easement is given for the path and removed for the road as far as possible. 2.ND motion to Amend that we verify the native path exist on 26850 and request a path on the far side on the road right of way furthest from the center of the road on Ortega and St. Francis. 2B path along Ortega to St. Francis. MD seconded, and the motion passes unanimously. BE, VM, RM, BM, JN, SW, 3.10275 Kenbar motion that 10275 be asked to pay an In-lieu fee. BM motion to approve ND second. Motion passes unanimously - BE, VM, RM, BM, JN, SW, 4.1381 Wild Crest Drive Move that we request an in -lieu fee. MD motion to approve ND second. Motion passes unanimously BE, VM, RM, BM, JN, SW, Natural path specifications (Nick) Presents: (presentation enclosed) Natural path design recommendation/guidelines: Roger recommends passing the guidelines to Karl for review with the maintenance staff. Make a motion to approve. We as PWC recommend that we adopt moving forward if the natural path design recommendations are called guidelines. Motion removed. Decision made to compare the non-update with the updated presentation for vote in the next PWC Meeting. Master path map: - process review and discussion regarding neighborhood engagement City Councilman - Roger Spreen The section from Madelina to Fern Hill needs be to be reviewed by the pathway. The PWC need to determine how to communicate with the neighbors. The neighbors objected to the committee’s recommendations during the last round recommendation. This committee needs to look at what happened previously, and may decide to step back, or engage the neighbors. The neighbors objected due to privacy concerns. First step is to put on this topic on the next agenda for a detailed review and how to bring the criteria forward to review. We could not get consensus because there was an alternative that was not looked at, yet we were forced by timing. April 2016, when the PWC considered the decision and the discussion never went forward to the planning commission. We need to discuss the process for engagement, determine the objective and what we are trying to accomplishment, and bring everyone up to speed on history. Review of the easements and feasibility is needed prior to determining next steps. Action: 1.Put on the agenda for the next meeting - brainstorm options. 2.Walk around existing path. 3.Distribute community presentation to the team. 4.Research April 2016 and July minutes. Officer Nominations: 1.Chair – RM moved to nominate Alisa Bredo a Chair. MD second. Motion passes unanimously - BE, VM, BM, JN, SW, 2.Vice Chair – RM moved to nominate Melissa Dyrdahl. SW second. Motion passes unanimously - BE, VM, RM, BM, JN, 3.Secretary – SW moved to nominate Judy Nagy. BM second. Motion passes unanimously - BE, VM, RM, BM, Meeting Adjourned at 9:48