HomeMy WebLinkAboutApril 24 2017
APPROVED_PWC_Min_17-0424 7/3/17 1
Los Altos Hills Pathway Committee FINAL
Minutes of Regular Meeting of Monday, April 24, 2017
1. ADMINISTRATIVE
A. Call to Order Chairman Ann Duwe called the meeting to order at 7:00 PM
B. Members/Associates present:
Members: Alisa Bredo, Nick Dunckel, Ann Duwe, Melissa Dyrdahl, Robert Elson, Bridget Morgan, Judy
Nagy, Sue Welch, Sonja Wilkerson, Denise Williams, Rachelle Mirkin (7:04)
Associates: Eileen Gibbons, Susan Cretekos
Members/Associates absent:
Members: N/A
Associates: Bob Stutz
Council Liaison(s) present:
Roger Spreen (7:06)
Gary Waldeck
Members of public present:
Carl Cahill, City Manager
Allen Chen, Public Works Director
C. Approval of Agenda
The agenda was approved. ND moved, AB seconded and the vote was unanimously in favor (AB, ND, AD,
MD, RE, BM, JN, SW, SWi, DW, RM)
D. Approval of Minutes
The minutes from the PWC meeting on March 23, 2017 were approved with one minor correction. AB moved,
DW seconded, and the vote was unanimously in favor (AB, ND, AD, MD, RE, BM, JN, SWe, SWi, DW, RM)
E. Ex Parte communications.
No Ex Parte communications were noted.
2. New Business
A. Presentation by Public Works Department by Allen Chen
Allen Chen presented updates on a number of items affecting pathways, and will plan to attend PWC meetings going
forward.
a) Available construction costs for prior pathways (requested during the March PWC meeting) were provided.
b) Maintenance update: the Maintenance crew cleared a number of pathways after winter storms, and also
scraped and cleared the path on Conception between Vicaino and Westwind Way, the Edgerton, Bob Stutz,
and Mary Stutz paths, the Byrne Preserve path and Altamont View path, and the Arastradero path to Page
Mill/Baleri Ranch Rd. The issue on Fran’s Path was in progress, with plans for a contractor to meet with the
county at the property on April 25 to verify whether groundwater runs under the hill section. This will help
determine the repair course of action. An alternative path option is being considered, with the hope that it
would be open as a detour by Apr 28th.
c) VTA Meeting update: per BPAC program $10k/yr should be available for Los Altos Hills. This program is
not competitive, so LAH should be able to receive funds if a proposal is sent. The application process was
still a few months away; a proposal should be written based on criteria that will be available closer to fall.
The VTA Board is currently in the process of developing the criteria for the use of Measure B funds and
associate guidelines for each project.
d) Update on proposed CIP projects: Summerhill and bridge on Page Mill at Moon Ln/across from Paseo del
Roble were discussed. Both were approved in fiscal year 2016-2017. Three proposals were received for
each project and will be reviewed shortly. PWC Chair offered to forward RFPs to interested members of
PWC. The Page Mill proposal includes doing a topo map survey for the proposed bridge (geotechnical
testing), as well as estimated design an d construction costs. The Summerhill project is a little more
complex since some segments are already built, so part of the scope is determining which properties have
right-of-way (ROW) and which do not. Topo maps, design, ROW determination, and connect ion plans are
needed. PWC discussed and decided to nominate a subgroup of PWC to review the proposals.
e) Clarification of Clickfix: Clickfix is an app that could potentially be used to identify maintenance issues on
pathways. The app identifies the geographic location, and it would be sent to the Town. It is free for
citizens, and was used in Fremont for maintenance crew. All reports would transfer to one email account.
PWC discussed doing a pilot with the PWC members as initial users.
APPROVED_PWC_Min_17-0424 7/3/17 2
B. Maintenance and Enforcement Issues
a) Summitwood Fence update: enforcement action pending
b) Post installed in the pathway on the Moon Lane fire Rd near Saddle Mountain – staff will examine
C. Properties for Review
a) 14172 Amherst Court (APN 182-41-006, # 373-16-ZP-SD-GD, New residence )
The developer was not present. The lot is on the east side of Amherst Court and has frontage on both Amherst
Court and Page Mill Road, Amherst Ct is a public cul-de-sac serving 11 lots. The bubble map of 2006 shows the
path over the pavement and no roadside paths exist on any other lots on Amherst Ct. No off-road paths exit from
the cul-de-sac. Although it is a cul-de-sac with more than >8 lots, the PWC opted to recommend collection of an
in -lieu fee, rather than require a a roadside path. PWC reviewed the adjacent parcel (14170 Amherst Ct) in 2016
with the recommendation to ask for an in -lieu fee. The parcel also has frontage on Page Mill which is designated
to have roadside paths on both sides, However, this side of Page Mill has Mat adero Creek and a narrow bridge
which would make construction of a roadside path difficult, and the opposite side of Page Mill has a roadside
path in good condition and separated from the road. No pathway easements were found in a brief search of Town
records. PWC noted that a path from the end the cul-de-sac would have been a connector to Christopher Lane,
but was removed from MPP because it was blocked by Stanford because it had to go on Stanford land to get
there.
RE made motion that the PWC recommend the Town to collect a pathway in-lieu fee from the owners of
14172 Amherst Ct. BM seconded, and the vote was unanimously in favor (AB, ND, AD, MD, RE, BM, JN,
SWe, SWi, DW, RM)
b) 10501 Loyola Drive (APN Not Available, # 112-17-ZP-SD, Attached second unit)
The developer was not present.
SWe moved that the PWC recommend that the Town collect an in-lieu fee at this time from developers of
10501 Loyola Dr. per Apr 6, 2016 City Council meeting directive to collect in-lieu fees in annexed areas
until the Master Path Plan is approved [Attachment A]. BM seconded, and the vote was unanimously in
favor (AB, ND, AD, MD, RE, BM, JN, SWe, SWi, DW, RM)
c) 23651 Camino Hermoso (APN 336-39-007, #123-17-ZP-SD)
The developer was not present. Property is a flag lot on a public road. PWC discussed the property’s mailbox
on other side of street, which is currently blocking the pathway there, and decided to agendize the issue of
mailboxes blocking pathways in a future meeting when post office requirements for placement of mailboxes are
in -hand.
ND moved to that the PWC recommend the Town to request an in lieu fee from the property owner at
23651 Camino Hermoso and also for the Town and homeowner to work together to remove the mailbox
from the pathway across the street. RE seconded, and the vote was unanimously in favor (AB, ND, AD,
MD, RE, BM, JN, SWe, SWi, DW, RM)
d) 13861 La Paloma (APN: 175-35-003, #114-17-ZP-SD-GD, New residence)
The developer was not present. PWC discussed La Paloma designation as a 2-sided road (paths on both sides),
and noted that path segments have been built on nearby parcels on the west side of the road. La Paloma is a
public road and there is a path on the opposite side of the road.
BM moved that the PWC recommend that the town ask the owner of 13861 la Paloma to install a 2b path
at the far side of the road ROW as shown on the plans. PWC noted that the driveway was already
roughed on the plan. RE seconded, and the motion passed unanimously (AB, ND, AD, MD, RE, BM, JN,
SWe, SWi, DW, RM).
3. Old Business
A. Mayor Waldeck’s request of all volunteer committees: Review the charter and general plan (Pathways Element
and Municipal Code in our case) as they relate to the committee’s work. Consider how the PWC is working with
respect to the documents and r eport back to him.
PWC reviewed the Standing Committee Resolution 18-15 Section 5 (f) and the LAH General Plan - Pathways
Element. Discussion ensued with regard to the Bicycle Plan and Circulation Element (updated April 2015), and
it was determined that the current language would not have a substantive effect on the way the PWC operates.
Section f (iii) of Resolution 18-15 (assigning duty to PWC Chair to appoint member to serve as Town’s
representative to the Valley Transportation Authority’s Bicycle and Pedestrian Advisory Committee was already
removed per recent City Council meeting. PWC Chair distributed a copy of Municipal Code Sections
[Attachment B]. PWC Chair agreed to communicate outcome of discussion to Mayor Waldeck in writing.
B. Presentation of decision tree for pathway recommendations.
SWe shared decision tree documents [Attachments C and D, developed in 2014 to help clarify decision-making
process behind PWC recommendations, based on Town ordinances and Pathways Element. The tree illustrates
APPROVED_PWC_Min_17-0424 7/3/17 3
general rules for the committee to follow for roadside paths only. Off-road paths are noted on the Master Path
Plan and approved by council. SWe also shared a record of pathway recommendations for 2014 [Attachment E]
C. Master Path Plan Map Update – addition of Working Reference Map information to approved MPP Update Draft
Map
At the time of the meeting, the Master Path Plan Map was with the Planning Commission for review. Mayor
Waldeck requested a map showing which side of road was provisionally preferred (an updated version of a 2006
map known as the ‘Bubble Map’, designating which side of the street is provisionally preferred for pathways and
showing segments that have been built). PWC Chair agreed to print this for PWC, Planning Commission, and
City Council. Mayor Waldeck clarified that the Bubble Map is not a plan, and Council Member Spreen noted
that the plan being sent for approval will not have the sides of the road designated. Instead the bubble maps are
working documents to aid in analysis. Other parts of town had that aid in place when the map for off-road paths
was last updated.
D. CIP Projects Update – Summerhill, Page Mill at Moon, Bob Stutz connector
PWC has been recently asked to budget 5 years of CIP projects instead of one year at a time. PWC discussed
having a champion within the PWC for each CIP project, to play a proactive role in moving the project forward
to completion. PWC Chair requested PWC members to review CIP list with this in mind. CIP Project updates
discussed under 2A earlier in the meeting.
E. Alta Consulting Update
PWC Chair provided update. The inventory information gathering took longer than anticipated due to the bad
weather and mud, but should be completed by the end of April or the week after. They will have a meeting to
report back on information form. The Alta information is to be stored in GIS file compatible with autoCAD. In
future they will have a web system with layers to add easement information.
F. No Parking on Pathways update
PWC discussed updating the municipal code to say ‘pathways’ instead of ‘parkways’.
DW moved that the PWC recommend amending the Town Municipal Code 4-3.1002 to state pathways
rather than parkways. SWe seconded, and the motion passed unanimously (AB, ND, AD, MD, RE, BM,
JN, SWe, SWi, DW, RM).
G. Report from Associate Member Subcommittee
PWC Subcommittee recommended a new requirement: that Associate Members shall only be eligible if they
have served as full PWC members. Mayor Waldeck clarified that any committee can offer a candidate as an
Associate Member and can vote on that, but it is not in committee charter to set rules for accepting Associate
Members. This policy is set by the City Council. The PWC has the right and responsibility to accept a
nomination and to vote. PWC discussed the difference between PWC Associate Member and public, and size of
the committee. PWC Chair suggested tabling the topic for 6 months to see how many people apply to be
Associate Members, and adhering to current practices in the meantime.
4. Reports from other meetings
A. City Council meeting, April 20; Youth Commission Clean Up; Earth Day
AD attended the Youth Commission Clean Up
B. VTA Meeting
SC provided update. Earliest date to receive funds is July. VTA is looking for ways to make schools safer, an d
trying to get people out of cars and onto bikes and paths. Currently they are $15M in debt due to the landslides
in Santa Cruz Mountains, and resurfacing roads, so they will not have spare funds next year, although the
automobile tax will add funds.
5. Presentations from the floor (discussion)
May 13 is the Pathways Run. Eileen Gibbons did registration in the past, but may not be in town this year.
PWC should represent. SC volunteered to assist, possibly JN as well.
6. Next Pathway walk: Saturday, May 20, 2017 at 9:00 a.m.
Next Pathways meeting: Monday, May 22 at 7:00 p.m.
7. Request topics for next agenda
PWC Members should email PWC Chair with any topics for the next meeting.
8. Adjournment: The meeting was adjourned at: 9:32pm
PWC_ChopChart16-0517.xlsx 5/17/16 1
Yes Exis(ng
roadside
path on this
frontage?
Restore exis(ng roadside path
a5er construc(on
Yes
Request construc(on of roadside
path in exis(ng easement
OR defer construc(on
Exis(ng
path
easement
on this
frontage?
On a road
designated
to have paths
on both
sides?
Yes
No
No
No
1
1
2 Request construc(on of roadside
path and/or pathway easement
OR request pathway easement
and defer construc(on
START
Restore exis/ng path this side
2XXXX Dezahara Way (Taaffe)
10XXX West Loyola (Ravensbury)
13XXX Burke Road (Burke)
26XXX Purissima (Robleda)
12XXX Robleda Road
26XXX Todd Lane (La Paloma)
26XXX Purissima (Purissima)
26XXX Purissima (Purissima)
25XXX Moody Road (Moody)
26XXX Purissima (Purissima)
13XXX La Paloma (La Paloma)
13XXX La Paloma (Purissima)
26XXX Altamont Road
Construct path in exis/ng easement.
27XXX Dezahara Way (Dezahara)
26XXX Altamont Road
24XXX Hillview Rd (Hillview)
13XXX Page Mill
12XXX ZappeZn Court (ZappeZni)
Frontage on 2‐sided road, no exis/ng path
Request new path/easement this side.
12XXX ZappeZni (Altamont)
13XXX Burke (Fremont)
13XXX Ciceroni (Fremont)
26XXX Oretga (Fremont)
26XXX Moody Road
Private cul‐de‐sac serving any number lots and connec/ng to off‐road path.
Request easement for access over private road if none exists or in‐lieu fee if one does.
25XXX Deerfield. Lot on private part of cul‐de‐sac serving 5 lots and connec(ng to off‐road path.
25XXX Moody (Rhus Ridge)*. Rhus Ridge serves 8 lots and connects to off‐road path.
25XXX VInedo Lane. Lot is on private, single lane cul‐de‐sac serving 5 lots and connec(ng to off‐road path.
Opposite side has exisi/ng path.
Request in‐lieu fee.
12XXX Robleda Road
13XXX Burke Road* (Old Altos)
14XXX Miranda**
25XXX Deerfield (Burke) **
Opposite side is preferred for path.
Request in‐lieu fee.
25XXX O'Keefe (O'Keefe)*
27XXX Lupine Road
26XXX Anacapa Drive
12XXX Briones Way
27XXX Via Ventana
Public road, not cul‐de‐sac
1. or 2. Request easement and/or path construc/on
27XXX Roble Alto (Roble Alto)
27XXX Roble Alto (Paseo del Roble)
10XXX West Loyola Drive
26XXX Esperanza Dr (Esperanza)
26XXX Esperanza Drive (Ascencion)
24XXX Hillview Rd (Magdalena)
25XXX La Loma (La Loma)
25XXX La Loma (Summitwood)
Public cul‐de‐sac serving >8 lots and connec/ng to off‐road path.
1 or 2. Request easement and/or path construc/on
11XXX Hilltop Drive. Serves 12 lots; connects to two off‐road paths.
26XXX Todd Lane (Todd). Serves 11 lots; connects to off‐road path to Bullis School.
25XXX O'Keefe (La Rena). Serves 16 lots; connects to off‐road path.
3. Rely on access over public road and request in‐lieu fee
25XXX Deerfield (Deerfield)* Public cul‐de‐sac serving >8 lots connec(ng to future off‐road path.
25XXX Deerfield. Serves >8 lots connec(ng to future off‐road path should have roadside path.
12XXX Priscilla Lane. Serves 12 lots; road is very wide an ILF requested instead or roadside path.
Cul‐de‐sac serving ≤8 lots and does not connect to off‐road
path.
Request in‐lieu fee.
27XXX Appaloosa Way
13XXX Ciceroni Lane
13XXX Ciceroni Lane*
26XXX Ortega Drive*
11XXX Old Ranch Road
26XXX Torello Lane
13XXX La Paloma (Calle del Sol)*
12XXX Hilltop Drive.
27XXX Byrne Park Lane.
Recommenda)ons for parcels reviewed by Pathways Commi9ee
2014:
18 (31%) = Restore exis)ng path or build path in exis)ng easement
22 (38%) = Pay pathway in‐lieu fee
18 (31%) = Request new pathway or easement
58 frontages = total reviewed
LAH Municipal Code 10–2.602(a)
Policy 1.1
Policy 4.12
LAH Municipal Code 10–2.602(a)
Policy 1.1
Policy 4.2 and 4.4
LAH Municipal Code 10–2.602(a)
Policy 1.1, 2.2, 2.3, 4.2, 4.4
Resolu(on #38‐96
Cul‐de‐sac
connects to
off‐road
path?
On a cul‐de‐
sac serving
>8 lots?
Roadside
path
needed on
cul‐de‐sac
for safety?
Yes
No No
Yes Yes
No Request pathway
in‐lieu fee
3
LAH Municipal Code 10–2.602(a)
Policy 1.1, 2.4, 4.2
On a
public road?
Opposite side
has exis(ng
roadside path
or easement?
Opposite
side
preferred for
path?
No
Yes
Yes
Request pathway
in‐lieu fee
Request pathway
in‐lieu fee
No
No
4
5
6
Yes On a
private road?
7
1. Request easement for
access over private road ROW
if one does not already exist
OR
3. Request pathway easement on
roadside or parcel and construc(on of
roadside path (or defer construc(on)
OR
2. Request in‐lieu fee if easement for
access over private road ROW exists
1. Request pathway easement
in road ROW or on parcel
AND construc(on of roadside path
OR
3. Rely on access over public road
AND request pathway in‐lieu fee
(No easement or construc(on)
OR 2. Request pathway easement
in road ROW or on parcel
AND defer construc(on
Yes
Each decsision point is based on specific
policies in the Pathway Element and LAH
ordinances.
LAH Municipal Code 10–2.602(a)
Policy 1.1, 2.2, 2.3, 4.2, 4.1b
LAH Municipal Code 10–2.602(a)
Policy 1.1, 2.2, 2.3, 4.2, 4.1b
LAH Municipal Code 10–2.602(a)
Policy 1.1, 2.1, 4.2, 4.4
LAH Municipal Code 10–2.602(a)
Policy 1.1, 2.1, 4.2, 4.4
Major decision points for ROADSIDE pathway recommenda/ons:
1. Does this road frontage have an exis/ng roadside pathway or pathway
easement?
2. Is this road frontage on a road designated to have roadside pathways on
both sides?
3. Is this road frontage on a small cul‐de‐sac where roadside paths may not
be required?
4. Does the road frontage on the opposite side of the street already have a
pathway or pathway easement?
5. Is the opposite side of the road preferred for a roadside pathway?
6. Is this road frontage on a public road?
7. Is this road frontage on a private road?
On a
cul‐de‐sac?
Yes
No
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