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HomeMy WebLinkAboutAugust 28 2017LOS ALTOS HILLS PATHWAYS COMMITTEE DRAFT Minutes of Regular Meeting of Monday August 28, 2017 Scribe: Alisa Bredo 1. ADMINISTRATIVE a)Call to Order: PWC Chair RM called the meeting to order at 7:03pm b)Roll Call: Members Associates Alisa Bredo (AB) Nick Dunckel (ND) Ann Duwe (AD) Melissa Dyrdahl (MD) Bob Elson (BE) Rachelle Mirkin (RM) Bridget Morgan (BM) Judy Nagy (JN) (left 9:04) Sue Welch (SWe) Sonja Wilkerson (SWi) Denise Williams (DW) Susan Cretekos (SC) Eileen Gibbons (EG) Bob Stutz (BS) Council Liaison(s) present: Roger Spreen Members of the public Present: 1.Allen Chen, Public Works Director 2.Marni Moseley 3.Kjell Karlsson 4.Les Ernst c)Approval of Minutes from July 24, 2017 Pathways Committee Meeting ND moved to approve the draft minutes from the PWC July 24 meeting with minor amendments. AD seconded and the motion passed unanimously (AB, ND, AD, MD, BE, RM, BM, JN, SWe, SWi,). 2.New Topics & Announcements a)Report from Town Engineer Allen Chen I.Maintenance Crew completed most requests from Los Altos Hills Connect in 1-2 days II.Fran’s Path is now open. Leak from resident’s septic system forced closure for 3 months. III.Bridge on Page Mill near Moon Ln CIP project update: contractor is working on schedule, collecting samples and doing surveys. Plan is to have it designed by the end of fiscal year. LOS ALTOS HILLS PATHWAYS COMMITTEE DRAFT Minutes of Regular Meeting of Monday August 28, 2017 Scribe: Alisa Bredo IV.Bob Stutz path completion update – no bids received. Will move to early next year in the hopes of getting a contractor to participate. 2017 has been a very busy year due to the wet winter, almost doubled the required road repairs. V.Fence on Page Mill near Foothill park (per recent City Council meeting): Fence has been built, boulders placed near fence, and signs up to stop pedestrians from crossing at that location. VI.GIS Map – Marni provided an update on the status of the GIS map. The town will get a web based version of map that PWC can access, which will have a pathway layer on the GIS. Should be available in next 2 weeks. Contractors were geo-referencing in the field but they didn’t have the map georeferenced, so the connection points were missing. Contract needed to be approved by the LAH City Council before starting work so it took some time to get approved because it was over $15k. Currently the town is purchasing the software and getting it installed, and will schedule a meeting with the subcommittee for Pathway Inventory to review map. VII.PWC members noted that some residents have put out limbs for chipping, which sometimes blocks paths. Sometimes piles of leaves are also put out, and these are not able to be chipped. Allen confirmed that the Fire District is the primary contact for chipping, but the Town can contact residents to get piles cleared up. Greenwaste can also facilitate extra pick-ups. b)Committee Structure I.PWC Chair shared ‘LAH Pathways Committee proposed roadmap [Attachment 1] and PWC discussed each area of work for the committee. 1.PWC Operations to include day to day work regarding the agenda, sharing recommendations with town staff and Council, etc. 2.Town Infrastructure – includes communication of PWC recommendations at Town Council and Planning Commission, updating PWC on issues and decisions, and aligning town policies with PWC charter. 3.Maps – PWC discussed supporting staff in GIS transition, CAD system walking map and whether PWC could access it 4.Staff Engagement – path maintenance and tracking progress on issues. 5.Property Review - discussion included a desire for summary information on alignment of PWC decisions with process flow sheet LOS ALTOS HILLS PATHWAYS COMMITTEE DRAFT Minutes of Regular Meeting of Monday August 28, 2017 Scribe: Alisa Bredo 6.Strategic analysis for resource allocation (CIP projects) – PWC discussed using Bob’s process to assign criteria and cost to CIP project proposals, Measure B funds, etc. 7.Budget– look at annual timeline in relation to budget, keep eye on expenditures, how allocate resources, etc. 8.Communications and Marketing– set up more infrastructure for how we show up at walks, town events, Town Crier articles and Town Newsletter, Activity Guide, possibly add more guided walks PWC also discussed interactions with staff. Generally PWC Chair or Secretary, or designee. II.BM shared [Attachment 2], Status report re Bullis School Pathways Capital Improvement Project Feasibility Phase Descriptions, and PWC agreed that teams should provide feedback to BE re process as needed. III. PWC Chair asked leads to think about goals for next 12 mo and what resources / process is required to complete c)Committee Roster MD shared a draft Committee Roster [Attachment 3] for review. Two minor updates noted (missing number and designation of associate or regular member). MD will update and resend to PWC. d)Upcoming events: LAH Hoedown: 9/9, 3-8:00, History Committee event: 9/24, Vines & Wines 10/15, Safe Routes to Everywhere conference: 10/17 I.Sonja, Judy, Susan and Alisa (splitting time with LAHHA) will attend the Hoedown. Eileen will bring canopy, easel, table, and chairs. Ann can also loan chairs. II.History committee event 9/24: Innovators in Silicon Valley. At Bullis, 2h program followed by catered afternoon reception. Limited space so have to RSVP through town website. III.Vines & Wines 2-5pm. Don’t need volunteers IV.FastTrack hearing Sept 5 goes to PWC chair, includes site development items and then FastTrack items. Two items on upcoming agenda already reviewed by PWC. Rachelle will add FastTrack review to section with monitoring City Council and Planning Commission meetings. 3.Continuing Business a)Property Review: APN 175-44-027, 12857 La Cresta, lands of Talagadadeevi & Kagolanu, new residence LOS ALTOS HILLS PATHWAYS COMMITTEE DRAFT Minutes of Regular Meeting of Monday August 28, 2017 Scribe: Alisa Bredo There has been an off-road path indicated on this property since the 2004 update of the Master Path Plan, connecting to a path leading up from Purissima. PWC noted that the prior map showed the path cutting the corner rather than following the property line, which was a less steep route. However, there were some questions with regard to the driveway easements and whether a path easement could be requested within the driveway easement. The property under discussion does not use the driveway, so it was not known whether they could grant an easement over the shared driveway. There is a roadside path on the opposite side of La Cresta, but it is currently under construction. There was some discussion regarding the slope of the driveway and that a path next to the driveway for the sloping part of the driveway near La Cresta would be preferable to utilizing the driveway itself, particularly for equestrians. Marni clarified that pathway easements never affect setbacks. AD moved to ask the property owners at 12857 La Cresta for a pathway easement for a native path to connect along the southern property line running to the western most corner. The path is to be located in the driveway easement 20’ from the southern border and to be next to the driveway. PWC decided to hold off on recommendation to get clarification on easement and whether it is possible to ask for Pathway access over the current driveway easement, and where a native path is possible. AD revised her motion and moved to continue the review of 12857 La Cresta at the next PWC meeting. BM seconded, and the motion passed with all in favor (AB, ND, AD, MD, BE, RM, BM, JN, SWe, SWi,). b)Update on Master Pathway Plan AD provided update re: report from Planning Commission meeting on Aug 3, where PWC recommendations were approved with respect to Central, Zappantini, Via Feliz, Maple Leaf Ct., Storyhill and Page Mill Rd. AD and SW provided presentation with rationale for PWC recommendation, and drew recommendation on contour map, which was helpful. SW made topo maps with existing easements and proposed routes. SW shared Magdalena to Fernhill example document [Attachment 4] to better address connectivity, safety, easements, feasibility, cost, and public input. This was compiled from prior meeting minutes and addressed Planning Commission needs. Next Planning Commission meeting to discuss unresolved areas is likely to be Oct. PWC Chair agreed that PWC should review and look to endorse format at next meeting, to possibly implement in future for recommendations from PWC. 4.Communications from the Floor a)Les Ernst questioned whether the path along 280/Adobe Creek that was on the Master Path Plan is under discussion. Only 100yards would need to be built but there are existing paths connecting from there to downtown Los Altos that are LOS ALTOS HILLS PATHWAYS COMMITTEE DRAFT Minutes of Regular Meeting of Monday August 28, 2017 Scribe: Alisa Bredo currently broken up by gates and fences. Most of it was the old Fremont Rd path is still there and could connect downtown Los Altos to Foothill College. Les is willing to write up a more concrete proposal for the path to be included in future update of Master Path Plan. b)Kjell Karlsson spoke regarding the proposed off-road path between Ursula and Edgerton, noting that there were some miscommunications regarding the guidance for a native path. The developer drew in a 5’ wide path. The new owners were told by developer that sold the project that it was $12k, but later were quoted $100k. Really everyone wanted a native path rather than a built IIB path so it should not have cost that much to install. He also suggested that as credit for solar panels is discontinued perhaps it would be possible to give LAH property owners a MDA credit for developing a connecting/off road path. c)BM responded to request for censure by member(s) of public after Aug 3 Planning Commission meeting and requested respect as a member of the PWC. d)SC provided an update on VTA: Decision on funding to be made in Sept. $30M total funds, half of which will go to San Jose. Each city has to come up with requests. Focus is pedestrian bike paths near schools or routes to schools, which are widely used, to keep children and adults safe from traffic, and to connect/cut through to major streets. Fremont and Summerhill could qualify, and LAH could get up to $1M. Design for Fremont to Arastradero was completed in 2009-2010 but wasn’t accepted for prior grant. Town had to provide some matching funds, and Phase 2 was not competitive and did not get funded. Bob to work with Bridget, Judy, Sonia. Bob will speak with Carl re: current status of VTA funds in order to understand chances better, and will cc Allen. Measure B funds may not require matching funds by city. Susan will connect with Carl to make sure request is in by deadline in Sept. Bob and Susan and Rachelle will meet after Bob speaks with Carl. 5.Open Discussion 6.Next pathway walk: Saturday, Sept 23, 2017 at 9:00am Next pathway meeting: Monday, Sept 25, 2017 at 7:00pm 7.Request topics for the next agenda 8.Adjournment ND moved to adjourn at 9:12, BE seconded, all voted in favor and the meeting was adjourned.