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Home My WebLink AboutFinal Minutes March 22LAH PATHWAY COMMITTEE MEETING Minutes for Mar 22nd, 2003, 6:00 P.M. 1. ROLL CALL, 6:00 P.M., COUNCIL CHAMBERS, 26379 Fremont Road, A. CALL TO ORDER Meeting was called to order by the Board Chair at _6:10pm__ B. ROLL CALL Present Absent Dick Cassam ___X___ _____ Nancy Ewald ___X___ _____ Fred Fallah ______ __X__ Jorge Fernandes s ______ __X__ Charlene Geers ______ __X__ Nancy Ginzton ___X___ _____ Mike Kamangar ___X___ _____ Dubose Montgomery __ X___ _____ Bob Stutz _____ __X___ Ginger Summit ______ __X___ Chris Vargas ___X___ _____ C. APPROVAL OF AGENDA Motion by: ___DM____ Seconded by: __NE_____ Vote: Aye: _6______ Nay: ___0___ Abstain: _____ 2. APPROVAL OF MINUTES A. Feb 23rd, 2003 Meeting Amend 27891 Lupine recommendation as follows: “a) width of Lupine path shall be min. 3 ft.; b) width of Page Mill Road path shall be min. 5 ft; c) town staff will review cost estimate of Page Mill Road path to construct the 5’ path along Page Mill Road, as provided by resident. Staff shall assess the accuracy of this estimate, compare to the impact fee and discuss with the Chairman to determine if it is reasonable to request town Pathway Committee to recommend paying for some of the cost from Pathway CIP funds. Reason: Page Mill is a highly traveled road and a key pathway project for our town. The magnitude of Page Mill project may be significant and far beyond the normal scope of a Pathway installation. Motion by: _______ Seconded by: _______ Vote: Aye: ___6____ Nay: ___0___ Abstain: _____ 3. COMMUNICATIONS A. PRESENTATIONS FROM THE FLOOR (DISCUSSION): Persons wishing to address the Committee on any subject related to pathways may do so now. Please note that the Committee can only listen to your issue if it is not on this evening’s agenda, not respond or take action. Presentations are limited to three (3) minutes. The Committee may decide to place your issue on the agenda of its next meeting. Summary of Discussion: Ray Collins (Open Space Committee) completed the first “Apricots to Mountain Tops Hike”. Great turnout at both hikes. 8 mile hike Rhus Ridge-very strenuous! 6 mile on Sunday 22 people…very successful. Next hike scheduled for Apr 10-11. B. Meeting Schedule a. Next Pathway Committee Meeting: Apr 26th, 6:00pm b. Next Pathway inspection walk: Apr 24th, 8:30am c. Next special meeting Apr. 12 @ 6pm C. General Discussions (DISCUSSION) Committee members discuss any items of mutual interest, including any information that has occurred since the previous Board meeting Summary of Discussion: None. 4. REPORTS FROM COMMITTEES AND COUNCILMEMBERS A. Master Pathway Map Ad-hoc Committee update Summary of Discussion: Dot Schreiner expressed concern with revision map dated 3/10/2004 vs. 2/20/2004. Many discrepancies noticed. CV asked whether “Off Road” Map and “Roadside” maps be combined? Path Committee will continue to use 3/10 map until further notice. Dot said still going through resolutions and will forward next version of map to Chairman when ready. Committee agreed that Chairman (CV) and Dot should make decisions on if/how to “update” the working map. B. Council Meeting and Planning Commission Meeting reports: Summary of Discussion: CV – Council defeated (4-1 vote) our suggestion of sending out maps. Residents to be noticed only. Prefer sending notices to all residents of the hearing, placing map on-line and having copies available at town hall for any resident who wishes to have one prior to the hearing. Kerns: Path placement was approved at Council **Carol Gottlieb brought up new fencing policy may be a problem with path access and visual appeal. C. County S1 Trail update (Cassam) Summary of Discussion: None. 5. NEW BUSINESS: A. Recommendation on properties: (ACTION) i. 26535 Altamont Road (Lands of Jayco) Recommendation: Altamont is designated as a 2 sided road. Construct/restore 2B Path adjacent to road edge 5ft. wide; trim back hedge; roughen drive way. ii. 27933 Baker Lane (Lands of Arumilli) Recommendation: Owner to provide access rights, if possible, that will allow public access on Baker Ln for purposes of accessing pathways. Collect impact fee.NE Motion: above, DM seconded. Unanimous approval. iii. 27181 Adonna Court (Lands of Kozacek) Recommendation: Collect impact fee. Reminder to staff to ensure the existing 2B path along Elena is to remain in current condition after completion of construction. Motion: MK, Sec. DC, Passed unanimously. iv. 24390 SummerHill Ave (Lands of Saxena) Recommendation: Construct 5ft. wide 2 B path separated by 3 to 5 feet when possible from road to meander around trees, etc. as acceptable by Town Engineer Motion DM, Sec. MK, Passed unanimously. B. Bicycle Advisory Committee (ACTION) i. VTA Committee Representative. The appointment of a new representative needs to be confirmed by Council and forwarded to the VTA for confirmation by the end of April. (ACTION) Mike K. is no longer interested in being the liason. Chris asked who else or do we really need to have a liason. MK and Les Earnest commented that it is difficult to get funding due the fact that we have limited resources in our town staff and the requests for funding require significant amount of staff work. MK also noted that County projects require bike paths to be build to their specifications, which usually do not work in our town (ex: 8-foot wide bike paths on pavement). DM suggested to ask Dave Ross (acting Town Engineer) to possibly attend a VTA meeting and determine if there is value for town and value in a committee member to be attend these meetings. C. Bicycle Funds (INFORMATION/ACTION) i. VTA has allocated funds for LAH. MK to discuss how we can secure these funds and suggested Actions. MK brought the one page application that needs to be filled out. CV to forward application to Dave Ross and request staff time to complete. Carol Gottlieb suggested that the new Parks & Rec. staff person to look into this and getting money. D. Town Picnic 6 June 2004 (ACTION) i. Discuss the upcoming town picnic and agree to how the Pathway Committee will support this event. Volunteers to staff the Pathway booth: MK, CV, GS. E. Capital Projects (INFORMATION) i. Update the Committee on the status of capital improvement projects. - Miranda est. $15,000; Manuella est. $15,000. Both to be paid from existing funds. - Page Mill, El Monte intersection, & Moody up to Elena: apply for funding from “Safe Routes to schools” budget and VTA funding. Est. cost: $200,000 each project. - Wildflower – Newbridge connector needs Path signs installed - Magdalena to Foothill bike path needs bridge over Hale creek. 6. UNFINISHED BUSINESS A. Privacy Screening Program. Third reading of a new program to assist in providing privacy screening from pathways for new, critical connectors. Final approval and recommendation this evening. (DISCUSSION / ACTION) Summary: Remove “type IIB or other” from Proposal sub description. Motion to approve as amended: DM, Seconded by DC, Approved unanimously. B. Impact fee. It has been recommended in the past to adjust the way impact fees are calculated (“Report of Council Policy Regarding Construction of Roadside Paths”, 4 May, 2000). Discuss alternative formulas and whether to recommend a change to the Council. (ACTION) A proposal has been “in the system” to change the way to calculate impact fee based on MDA of area being developed. Les Earnest will forward this proposal to the Committee for next months’ meeting, along with a comparison of 3-5 properties (current fee vs. new fee). Committee will discuss and agree the new calculation makes more sense, and to recommend it to Planning Commission. C. Topics for discussion with Engineering staff (ACTION) i. Adjustments to Type IIB pathway material ii. Mailbox specifications and intrusion into pathways iii. Inspection of completed pathways: discuss process Did not discuss. 7. PATHWAY FINANCE REVIEW A. Finance budget review (INFORMATION) i. Pathway CIP balance: ii. Pathway Construction balance: Summary: Not discussed. 8. Community event support. (INFORMATION) Review upcoming town events and/or projects that need Pathway Committee support and assign members to participate. - Earth Day Pathway booth; Nancy Couperous requested a Pathway Table at Earth Day at Westwind Barn. Date in April. NG and NE will staff the booth. 9. Master Pathway Plan Update (ACTION) A. Offroad pathway recommendations. If time allows, continue the review of Offroad pathways in our Master Pathway Plan. - Quadrant A1: - A1.2 is red - -A1.3 split: North half down to 14321 is removed. South Half beginning at 14321 is retained. - New designator A1.7 is retained. Preferred route for Master Path Plan between 14414 and 14321 - Z-1 Leave arrows in place. Ask residents in Z-1 to decide if they and how a path circulation should be placed. - Motion: NE, Seconded by DM to approve these changes. Passed unanimously. - Quadrant C1 - Z-4 Preferred 25660 & 25630 La Lanne. 14220 & 14220 (On Prop. With tennis court)) to connect La Lanne & Wild Plum - Z-5 Removed. No future path needed - Z-6 De Bell/Miranda connection: Residents to decide if they want a local connector - Z-7 Springhill Dr. to Saltamontes along Foothill edge: Proposed “yellow” route and ask local residents to decide. - Motion: Dick, Seconded by Nancy E., vote unanimous - CV suggested that if a new path is recommended that is NOT in the current Master Pathway Map, all residents on that path – and within one property of that path should automatically be sent a map by town staff. This is a courtesy so any directly impacted resident is aware of any possible, proposed new paths. Motion: DM, Seconded – MK, Vote Unanimous 10. REQUESTS TOPICS FOR NEXT MONTH’S MEETING Not done. 11. ADJOURNMENT The meeting was adjourned at 9:10pm .