HomeMy WebLinkAboutJuly 16Town of Los Altos Hills
Parks and Recreation Committee
July 16, 2018 * SPECIAL Meeting Approved Minutes
Meeting Time: Monday, from 7:00 – 9:00 PM**Time change
Place: Parks and Recreation Bldg. 26379 Fremont Road, Los Altos Hills, CA 94022
1.Call to Order/Roll Call (Quorum = 4)
a.Chairman: Ingrid Sperow; Vice Chair: Nina Sutaria; Secretary: Kathy Evans
b.Members: Liza Reichert, Patty Radlo, Scott Vanderlip
c.Staff: Sarah Robustelli, Chris Knopf
d.Council Liaison: John Radford
e.Associate Members: Karen Lemes, Kit Gordon, Rebecca Hickman, Helene Karlsson, Kjell Karlsson, Val
Metcalfe, Jim Basiji, Craig Murray, Theresa Martin, Alisa Bredo, Nick French.
**Our Committee has 3 openings. Introduce committee candidates. Distribute application form. All
committee members are asked to bring prospective new members to each meeting.
2.Review of June 18, 2018 DRAFT Minutes
3.Public Comments (list members of public)
4.Facility Use Policy – Sarah will compare the policies from Portola Valley and Woodside and similar
small rural towns so that we can develop our own facilities use policy to present to Council.
5.2018 Events Updates
a.Family Camp Out update – good registration so far. Sarah reported we will borrow the movie
screen from Los Altos to try it out and see if it has the features we want before we invest in our
own. Ingrid suggested a children’s movie with an environmental focus – Ponyo.
b.Softball Game update – have added trophy and have good registration so far.
c.Hoedown update – Date was changed to September 8th so it is consistent with past dates. Kathy
reported she will need additional help this year because of a work conflict. It takes about 3 days
of prep and 1 day of clean up. She will need help before and after the event. Clean up is Sunday
10-2pm. Kathy also reported she will need more soap molds and pony toys for the soap craft.
She would also like a volunteer from the art committee to help run the sunflower painting craft
in the children’s section. Sarah reported there was interest in having a square dance caller
again. We try to do this every 2-3 years for a short portion of the program. Sarah will ask the
band to suggest someone they have worked with who might have songs they know. We will
work it in as a 1 hour segment as people are finishing their dinner.
d.Trivia Night – review submitted questions so far – Sarah reminded everyone to submit their
questions – not many people have submitted trivia questions yet. Also bring more questions to
the next meeting.
e.Village Green – update – Sarah reported she will manage activities at the Green to promote P&R
programs. This is a trial to see how it goes. Discuss again at conclusion to see if it was
worthwhile. Suggestions for next time.
f.Piano concert / other music programming update – Nothing to report at this time.
g.Shakespeare in the Park update – Kathy reported that it is not possible without a more
permanent venue because lighting and sound need to be adjusted and staged for the show in
advance. Not good outdoors because equipment needs to remain in place for duration of show.
It would not work well in the upper arena at the barn, but possibly in the future if there were a
small theater on site at Town Hall it could be discussed again.
6.Old Business:
7.New Business:
Future 2018 Meetings: August 20, September 17, October 15, November 12 special, No December
Adjourned Time:____8:50_p.m.____________Respectfully submitted: Kathy Evans