HomeMy WebLinkAboutAugust 18Town of Los Altos Hills
Parks and Recreation Committee
**Special Meeting Minutes
Meeting Time: Monday August 18, 2014 from 9-10:30 AM
Meeting Place: Parks and Recreation Building
26379 Fremont Road, Los Altos Hills, CA 94022
1. Call to Order/Roll Call (Quorum = 4) Welcome Committee
Present: Chair: Kathy Evans, Patty Radlo, Val Metcalfe, Scott Vanderlip,
Julia Zarcone. Staff Sarah Gualtieri.
Absent: Vice Chair: Kavita Tankha, Rebecca Hickman, Champa Sreenivas
Council Liaison John Radford. Associate Member Kit Gordon
2. Approval of Past Minutes - (April/May/June) – Patty Radlo / Kathy Evans
Minutes approved with minor typo changes. Confirm that new officers
for 2014/2015 are K. Evans Chair and Champa Sreenivas Vice Chair. There is
1 opening on the committee. *Next meeting *9/8
Re-visit discussion to elect a new secretary to take minutes: Chair will take
minutes at the meeting and ask for comments . (Reply directly to Chair) Draft
minutes will be available at the following meeting for discussion. If you are asked
to comment on the minutes please respond within 24 hours back to the chair,
otherwise wait until the meeting to add your changes.
3. Public Comments: (List Members of the public present) Nancy Couperous was
present and wanted to remind us that the YRRP under Jane Kawasaki was using a
different revenue model that the current YRRP model with Torie Dye. Both
programs were and are at capacity and doing well even though the numbers show
the current program with a much higher capacity and revenue.
4. Spring/Summer Class Review Numbers: Sarah Gualtieri
5. Fall Programming and Marketing Update:
The Parks and Rec. Activity Guide is at the printer now and will be out in
mailboxs by the end of the week. It is the most full guide we have ever had and
several classes and programs were left off because there was not enough room to
include them. Kathy Evans suggested adding pages to the guide and per previous
presentations, we can add either 4 or 6 pages at a time without incuring additional
postage fees. Kathy suggested adding 6 pages. Sarah will look into the actual cost
numbers for adding pages, and increasing postage, and will present at the next
P&R meeting so that we can discuss and make a decision for the spring guide.
6. Events:
Recap: 4th of July – Sarah
There were about 400 participants at the 4th of July Parade. It had diverse
community participation and was fairly simple to put on. CERT members also
helped and used the opportunity to practise emergency proceedures.
Upcoming 2014:
Hoedown 9/6 - Kathy Evans / Sarah Gualtieri
The Hoedown has a great food truck scheduled to provide the BBQ meals
for the event and we will be adding a new painting element in the craft area at this
event. The band is under contract and we have requested the leather Tooling guild
to participate. P&R members will ask around to try to get dsome local vendors to
help with the farmers market element. Ron Knapp will be hosting a beer brewing
demo. Julia Zarcone will donate a case of wine. Kavita and Champa will both
help set up and break down this event so that they can learn the process.
P&R Council Presentation at September Council Meeting 9/11 - Review
Kathy Evans will be presenting to the council at their 9/11 meeting and all P&R
members are invited and encouraged to attend this council meeting to show
support and to be introduced to the council. The committee will review the
powerpoint presentation following this meeting via pdf and will bring any
mandatory changes to the next P&R meeting. This will be a spoken presentation
and the powerpoint has mainly photos. The main idea is to thank the Council for
their support of Parks and Recreation initiatives like the YRRP and the dog park
and the Integrated Pest Management (IPM).
2015 Events – Defer to later meeting
Hoppin Hounds 4/? - Rebecca Hickman
LAHfamily Spring Egg Hunt 4/?
Earth Day 4/? – Sarah Gualtieri
Pathway Run 5/? – Scott Vanderlip
Town Picnic 6/? –
4th of July Parade 7/4 – Sarah Gualtieri
Youth Commission – Sarah Gualtieri
7. Facilities Update (10:00 a.m.):
Westwind Community Barn –Report from Barn Manager – Torie Dye
Status on YRRP, summer riding camps, 4-H, PRPC, Other users – GREAT!
See attached numbers from handout.
Status on rodent abatement, barn owl boxes, hill path maintenance – The gas
used to kill the ground squirrels wan completely uneffective. Torie will ask them
to redo the fuming at no charge and/or wait until the rains start for more
effectiveness.
Byrne Preserve - Programs / Maintenance (weed abatement) – Acterra will
be asked to participate at the Hoedown and explain to people what they are doing
and get more volunteers. Also ask them how long the dumpster will be blocking
the view of the barn. Sarah and Nancy Couperous will contact Acterra.
Update on Dog Park – Carl Cahill made the presentation on the dog park
update. The fence bids came back cheaper than expected and they will be able to
get more done using the maintenance crew. Courtney Corrigan donated $300.
Rebecca Hickman will donate a water fountain and Val Metcalf will donate a
bench. We can also ask for donations at the different P&R events through the year.
LASD Facilities contract – There is a small window of opportunity to put
together a facilities use agreement with LASD at a time when they need
community support for their upcoming bond measure. Sarah should contact them
to get something started that we can discuss at the next meeting.
P&R goals for our public park spaces: Defered to later meeting.
Review property wish list.
Purissima Park Fields – Programs / Maintenance:
Purissima Park Riding Arena – Programs / Maintenance / Arena Footing
Edith Park – Programs / Maintenance
O’Keefe Preserve – Programs / Maintenance
8. Discuss the need and preference for donated art near P&R building and WWB
The committee will each make time to look at the art binders in the office at
Town Hall and come to the next meeting prepared to discuss art elements they
want to include at Parks and Recreation facilities.
9. Old Business: None
10. New Business: None
11. Set Next Meetings: 9/8, 10/6*, 11/10, No meeting in December, 1/12/2015
confirm assoc. members, 2/9, 3/9, 4/13, 5/11, 6/8,
*Special meeting.
New Officers announced to Council each July(We elected in May 2014)
Associate Members confirmed each January.
P&R Presentation to Council in September
12. Adjourned Time ____10:45_______