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HomeMy WebLinkAboutJuly 8LOS ALTOS HILLS PARKS AND RECREATION COMMITTEE MEETING MINUTES JULY 8, 2013 Members Present: Co-Chair Rebecca Hickman, Val Metcalfe, Patty Radlo, Julia Zarcone, Kathy Evans, Community Services Coordinator Sarah Gualtieri Guest(s): Nancy Couperus Call to Order: 9:01 a.m. Approval of Minutes Approval of June meeting minutes postponed to the August meeting Public Comment Nancy Couperus reported to the PRC that the Stewardship for pulling invasive weeds from Byrne Preserve has gone through. Nancy also stated that Byrne Preserve needs more supervision. She said that on the 4th of July there were firecrackers and shots being fired. She has seen cigarette butts in the area as well. This is a major problem due to the amount of dry flammable brush in the Preserve and it is actually against the law to do anything with flammable materials in the Preserve. Julia Zarcone reported that she has seen and heard some of this activity as well. Election of New Officers Kathy Evans was elected Chair; Kavita Tankha was elected Vice-Chair Motion Patty Radlo/second Val Metcalfe Patty Radlo elected Secretary Motion Julia Zarcone/second Val Metcalfe Westwind Community Barn Update Sarah reported that the RFP is out to the Task Force, Council, boarders, stakeholders, inquirers, bay area barns, area vets and trainers. It has also been sent to the Town Crier, Horse and Style Magazine, Bay Equestrian, Craig’s List, Twitter, and is posted on Facebook and the Town website. Deadline for response is 4:00 p.m. on August 4, 2013. The Barn site tour is scheduled for July 15, 2013. The PRC will be represented on the Evaluation Committee along with a member from FIC, Council, Staff, and Industry. Julia Zarcone stated she felt there was a need for a barn stakeholder and a member representing residents surrounding the barn to be included on the Evaluation Committee. After discussion, the PRC made the following motion: Motion: The members of the Los Altos Hills Parks and Recreation Committee at their July 8, 2013 regular meeting voted unanimously to recommend that Nancy Couperus and Ed Medlin be added as Citizen Representatives on the WWCB Evaluation Committee so the committee will be inclusive of all stakeholders. The committee also voted to have PRC member Val Metcalfe represent the PRC on the Evaluation Committee. Motion Patty Radlo/second Kathy Evans Sarah reported that Rita, the interim barn supervisor is working slightly under 40 hours a week. During the transition, Rita is working with Staff to confirm the services that the boarders are paying to receive as well as showing the additional services that are available to them. Julia Zarcone told the PRC that ground squirrels at the barn are still a problem and that there are actually more ground squirrels that before. Sarah will contact the service provider and get an update. Summer Programs Update Programs that have done well include Lego Flix NASA/Mad Science, and Superhero Filmmaking. Camps with low registration include Ohlone, Basketball (cancelled) and a session of Lacrosse. Hoedown Update Kathy Evans told the PRC that she is still trying to get a food truck for the event. She has secured a band, leather toolers, and Blue Grass musicians. There will be eight craft tables and she will need one volunteer at seven of the tables and three for the soapmaking table. Patty Radlo will work on getting the volunteers. Youth Commission Youth Commission is on break for the summer. 4th of July Parade Report The parade went very well – Sarah stated that it grows larger every year. This year road closure signage was changed from electronic to actual road signs. For next year, Sarah would like to have the CERTS be more involved with the road closure by handing out detour maps to motorists. Next meeting is Monday, August 12, 2013 at 9:00 a.m. at the Parks and Recreation building. Meeting adjourned at 10:10 a.m. Respectfully submitted, Patty Radlo Secretary