HomeMy WebLinkAboutFebruary 8February 8, 2012
Minutes for LAH PR meeting
Present: Val Metcalf, Scott Vanderlip, Kit Gordon, Jamie Lucia, Julia Zarcone (minutes)
Jean Mordo, Sarah Gualtieri
Guest: Catherine Poppel
Called to order: 9:05AM
No minutes to review
Guest speaker presentation: Catherine Poppel
Review of Age Friendly Cities. Los Altos and Los Altos Hills are now each designated
separately. Catherine said the LA/LAH senior commission thanks us for the support of
their committee. Check guidelines for grants for transportation. Age friendly designation
helps us get this money. Inter-generational activities with Youth Commission (ex:
computers, interviewing seniors to tell the story of what LAH was like, (mentor from SU
film department) Need to keep track of what’s happening and integrating the activities for
the age friendly requirements. Pathways, safety, history, community relations, Parks and
Rec are all committees that contribute to making us Age Friendly. Julia volunteered to
coordinate these efforts among committees.
Next senior committee meeting is March 5-Val C will be presenting Los Altos survey,
Julia will attend.
Re-election of associate members –all are re-elected pending Kit calling and checking to
see if they want to be on board.
Facilities and parks: rodent control-Sarah will follow up with Richard, barn users group-
Crystal busy and 4H doing well-barn is running smoothly
Get senior van issue on agenda for council prior to PR presentation in June.
Activity Guide: Looks beautiful-excellent job Sarah! Town Crier ad will run 4 times,
PA Daily, MV Voice and Almanac will run later-end of February and are electronic-print
ad in PA weekly. The marketing for this guide was supported by council with funding
and this is very helpful for getting publicity out about the guide. We will track outcomes
and increased registration. Sarah is meeting with Foothill for courses and collaboration-
staff will attend this meeting with Foothill representatives.
Banners: initial up front cost is large but we can then change the date for each event.
($1743 to make the banner, display cost $189 each year) Julia moved that we make the
Pathways run banner and Scott seconded. Passed unanimously.
$4000 for all banners: earth day, hoe down, pathways run and barn lighting-these go in 5
locations on barricades to display so they do not get stolen-standardized spots need to be
approved by council. Sarah is waiting to see what council decides before moving
forward with the other banners.
Sarah met with LAH Family representatives to talk about streamlining the process for
event planning. They will meet together to coordinate calendar for PR and LAHF. Some
of these events take up staff time. LAH Council passed new rules about funding for
LAHF state that the money comes through Parks and Rec. LAHF will be here for the
March meeting to request funds for their events. Scott suggested that LAHF requests
volunteers in advance to work on LAHF events. Sarah has prepared a list of things that
LAHF should prepare in order to request money and staff time from PR. Kit expressed
desire that LAHF perhaps could come under PR umbrella. The response was that its
important to keep them separate from both sides-PR would like them maintain ownership
and if they loose interest then PR would wind up taking over many of the LAHF events.
Charter review: Need to have discussion of what PR role is regarding outside groups
(LAHHA and LAHF for ex). Concern is expressed that we not manage other groups-
need to stay independent and need to understand these groups structure for consistency
across groups. For March Agenda: LAHF will come and present, discussion about the
structure of outside groups, minimum standards, boards, events?
Need to prepare for Council meeting-Scott and Kathy are working on Charter-put this
discussion on agenda for March.
Joint meeting with Los Altos-Los Altos declined our request for meeting saying there
were not enough agenda items on their side. Try and request meeting for September
2012.
Meeting adjourned at 10:30 AM
Minutes submitted by Julia Zarcone