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HomeMy WebLinkAboutOctober 15Parks and Recreation Committee Meeting Minutes October 15, 2009 Present: Co-Chairs Julia Zarcone and Scott Vanderlip, Val Metcalfe, Rebecca Hickman, Patty Radlo, Kathy Evans, Barn Manager Crystal Petralli, Councilmember Jean Mordo, Marketing Assistant Sarah Gualtieri, and Parks and Recreation Supervisor Eric Christensen. Meeting called to order at 9:05 am. September 17, 2009 Parks and Recreation Meeting Minutes approved. Announcements The Los Altos Hills Family will be holding a Halloween event on October 25, 2009. The event will be held at Fremont Hills Country Club and will be from 3:00 – 6:00 pm. Activities will include pumpkin carving, volleyball, and other games. The Parks and Recreation Committee will have an informational table at the event. Marketing Assistant Sarah Gualtieri has ordered eco-friendly water bottles and reflectors that can be given out at the event. Parks and Recreation Committee Change of Meeting Time The PRC discussed the possibility of changing their meeting time from morning to late afternoon or evening. The reason for the possible change is so that more community members can attend the PRC meetings. The proposed time changes discussed were to either 5:00 – 6:30 pm. or 7:30 – 9:00 pm. on the 3rd Monday of every month. After Committee discussion the following motion was made: Motion: The Parks and Recreation Committee will change its current morning meeting time to 5:30 – 7:00, the third Monday of every month. The Parks and Recreation Committee will re-evaluate this change after three meetings have been held. Field Use rules update PRC Supervisor Eric Christensen gave the Committee a handout of the draft policy for athletic field usage in the Town for review and discussion. He stated that the liability and insurance sections of the draft policy had been updated. He also reported that he has been researching how adjoining Towns handle their fee structures for field use. After discussions the Committee recommended that a facilities mission statement be added, with a description of what facilities are available and what the fields can be used for. This mission statement should precede the Rules of Use in the document. Town Riding Ring use update Eric Christensen gave the Committee a draft Town Riding Ring and Round Pen Use Policy for review. After discussion the Committee had the following additions: * add a Mission Statement emphasizing community use and a description of purpose. * add that helmets must be worn at all times by any rider under the age of 18, and that helmets are strongly advised for adults * add that adult supervision is recommended for riders under the age of 18. * clarify that drop-in use is still available * add that the Rider assumes the risk Eric will discuss the following additions with the Town Attorney. Recap of Joint Los Altos/Los Altos Hills Parks and Recreation Departments Meeting Julia Zarcone reported to the PRC that the Town of Los Altos is going to have a new Seniors Committee, which is separate from the Los Altos Parks and Recreation Commission. In the Los Altos Senior Committee mission statement, it was stated that they would like to eventually make this a joint committee between the Towns of Los Altos and Los Altos Hills. This committee would consist of 5 -7 members, with 2 of the members being Los Altos Hills residents. Julia recommended that the PRC make a motion to the LAH Town Council regarding the initial set-up of this joint committee. Motion: On October 15, 2009, the Los Altos Hills Parks and Recreation Committee, by unanimous vote of its membership, recommends to the Los Altos Hills Town Council, that they support the participation of the Los Altos Hills Parks and Recreation Committee with the Parks and Recreation Commission of Los Altos, in a newly forming Los Altos committee, to promote senior programming and activities. The Los Altos Hills Parks and Recreation Committee finds that either the Library Commission or the Joint Volunteer Awards Committee models are acceptable for our Committee’s representation. Our Committee is seeking Council support for this participation as the initiative moves forward. Barn Lighting The Barn Lighting will take place on Sunday, December 6, from 1:00 – 4:00 pm, at Westwind Barn. Eric Christensen asked for feedback on whether the large pine tree near the cell tower at the barn should be lit. He stated that this could be subcontracted like the downtown tree lights in Los Altos. It was suggested that the current workmen at the barn might be able to put up the lights. Eric will approach the company and see if this is a possibility. Westwind Barn Restoration Update The barn restoration is going well. At least one day has been lost to the rain, but restoration is still on schedule. Roof repairs are on going, and drilling for support piers is currently going on and will take at least one month. The work area has been kept clean and safe. Rhus Ridge/Moody Road The property on the corner of Rhus Ridge Road and Moody Road was discussed by the PRC for development as a possible future “wild” park. Co-Chair Scott Vanderlip asked Eric Christensen to find out more information regarding the parcel, including dimensions, what use is permitted, and title. The PRC will do a walk-thru of the parcel as part of its next Committee meeting on December 14, 2009. Next meeting will be on Monday, December 14, 2009. 4:30 pm at Rhus Ridge parcel, and 5:15 pm. at the Parks and Recreation Building. Meeting adjourned at 10:53 am. Respectfully submitted, Patty Radlo Secretary