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HomeMy WebLinkAboutSeptember 17Parks and Recreation Committee Meeting Minutes September 17,2009 Present: Co-Chairs Julia Zarcone and Scott Vanderlip, Kathy Evans, Jaime Lucia, Patty Radlo, Marketing Assistant Sarah Gualtieri, Parks and Recreation Supervisor Eric Christensen Guests: Los Altos Parks and Recreation Director Beverly Tucker, Councilmember Ginger Summit, Westwind Barn Manager Crystal, Jane Kawasaki - YRRP Meeting called to order at 9:04 am. Approval of August minutes deferred to October meeting. Halloween Horse Show The annual Halloween Horse Show will be held on Saturday, October 24, 2009. The show will begin at 8:00 am with the Costume Class starting at 12:30. Joint Los Altos and Los Altos Hills Parks and Recreation Departments Joint Meeting The special joint meeting between the Los Altos and Los Altos Hills Parks and Recreation Departments will be held on Wednesday, September 30, 2009, 5:00 pm at the Shoup Park Garden House. Beverly Tucker, Los Altos Parks and Recreation Director, addressed the PRC, discussing five main items that Los Altos has identified to discuss with Los Altos Hills for possible collaboration. 1. Dog Park – Los Altos has established a task force to research; the Town is Interested in a stand alone dog park 2. Skate Park – this item they would like to give further consideration and get LAH input. 3. Senior Activities – Los Altos has a subcommittee established to research new classes and activities for seniors. Los Altos is interested in coordinating with Los Altos Hills 4. Teen Center/Activities – Los Altos wants to develop more quality, on-going, supervised teen activities. 5. Community Pool – the community pool falls within Phase 3 of 4 in the Town of Los Altos Masterplan. Riding Arena Use Rules The need for posted arena usage rules for the Town Riding Ring (TRR) was discussed. Eric Christensen stated the need for consistency of arena usage rules between the Town Riding Ring and Westwind Barn. Eric distributed a document to the PRC, “Guidelines for Arena Usage”, that currently exists for Westwind Barn. Julia Zarcone identified 3 areas that needed to be addressed: 1. Clarity of Rules – items and policies that need to be specifically addressed in the usage rules include the following: - jumping with supervision only - no loose horses in ring - helmets are required for riders under age 18 - no unauthorized classes or clinics - LAHA and the Town have priority for TRR use - fee structure for TRR use needs to be the same as WWB 2. Communication of Usage Rules – rules need to be posted at the TRR with a Town contact number for questions; additionally usage rules should be posted on the Parks and Recreation website. 2. How rules policed – signage at the TRR needs to have contact numbers for the Town and the Sheriff, and usage rules need to be available on-line. Purissima Fields Use Rules Eric Christensen distributed the current “Town of Los Altos Hills Athletic Field Use Policy” to the PRC. He stated that there is a need to add a turf preservation section the current rules to protect the fields. He stated that there is not problems currently, but he wants to be proactive, adding that many towns have adopted a preservation clause into their field use rules. Westwind Barn Update Restoration continues on the barn. Currently work is being done on the barn roof. Hoedown Recap Kathy Evans reported that the Hoedown was a great success and very well attended. She stated that there were “lots of new faces” in attendance. Westwind Barn Lighting This year’s Westwind Barn Lighting will take place on December 6, from 1:00 – 4:00 pm. Currently there is a need for a 2nd Santa. Kathy Evans reports that she is trying to get performing groups from local schools. Each group would give a ten minute performance. Craft activities will be geared for younger children. The Hickman family will again donate use of their stagecoach. Kathy would like to have children’s pony rides at a cost of $700 for 5-6 ponies. Motion: The Parks and Recreation Committee recommends that Parks and Recreation Supervisor Eric Christensen ask the Town Council for funds not to exceed $700, for pony rides to be provided at the December 6th Westwind Community Barn Lighting event. Golf Tournament The Los Altos Hills Golf Tournament has been postponed until Monday, May 3, 2010. Steve Johnson and Jaime Lucia are currently looking into prizes, and also into small gifts with the Parks and Recreation Department logo. Fall/Winter Activity Guide Eric Christensen reports that the current Fall/Winter Activity Guide is now posted on the Town website and that it will be mailed to residents next week. The deadline for submission to the Spring Guide is December 1, with a February 1, 2010 “in resident’s hands” date. Marketing Jane Kawasaki from the YRRP reported to the PRC that the current YRRP marketing flyer was “great”. She also told the PRC of a potential marketing opportunity for the YRRP. On August 16, 2009, Olympic silver medalist, Gina Miles taught both YRRP students an Pony Club members, providing a portal to higher level horsemanship in Los Altos Hills programs. PRC members thought this would be a good opportunity for an article or feature in the Los Altos Town Crier. New Business Eric Christensen informed the PRC that it was time for nominations for the Joint Los Altos/Los Altos Hills Community Service Awards. Nominations are due on October 30, and need to include the nomination form and two letters of recommendation. The nominating committee is looking for well-rounded volunteers as opposed to volunteers focused on a single activity. Next meeting will be Thursday, October 15, 2009 at 9:00 am in the Parks and Recreation building. Respectfully submitted, Patty Radlo Secretary