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Home My WebLink AboutApril 21-/d." A �2,-en 7o OP s cme }AL1d, 4AMdA Parks and Recreations Committee _ Meeting iftautes rr-�/ Y -7L� 65o - kyr' - :3 1 i o April 21, 2008 . rz(;c 1, 9:30 a.m. Parks and Recreation Building Present; Val Metcalfe and Ben Gilds, Co -Chairs, Scott Vandeilip, Steve Johnson, Rebecca Hickman, Karen Bergh, Patty Radlo, and Parks and Recreation Supervisor Eric Christensen. Guests. David Rock and Pard Kelleher from Little League, Randy Harr from AYSO, and Steve Brocksen, field manager AYSO. The Conirnittee meeting was opened by Co -Chair Val Metcalfe at 9:35 a.m. Potential Collaboration. with Los Altos Parks and Recreation Department Representatives from Los Altos and Los Altos Hills meet to discuss a possible collaboration between the Parks and Recreation Departments of the two towns, Los Altos requests that the town of Los Altos Hills give $500,000 now for the Los Altos Community Pool. The pool is anticipated to be built in the next 2-3 years and will be located at or near the new Civic Center site in Los Altos. The representatives also discussed combining the Recreation Guides of the two towns. Los Altos proposed that the guides be combined for two gears and after Ihat time the collaboration would be re-evaluated by both parties. RESOLIMON: The Los Altos Hills ]Parks and Recreation Committee does not recommend Town funds be appropriated to the City of Los Altos towards the construction of a city pool. The Committee welcomes the exploration of za possible collaboration in terms of program and collateral use while reaWarming its commitment to maintain than unique community identity of our programs in Los Altos mils that prormote con niwdty cohesiveness and tames advantage of our natural environments such as open space, pathways, and Westwitnd Barn. Sax�ng/Summer Programs Eric Christensen reported to the Committee that registration for progmmming had been "slow but sure, The Equestrian camps are filling up the fastest- Eric has put a "blurb" for LAH camps in the Los Altos School District Frequent Flyer, which will go out in the upcoming week, A camp advertisement has also been ruining for the past 2 weeks in the Los Altos Town Crier. Faris also reported that there had been complaints about the current Parks and Recreation signage being too large. Eric stated that signs have been reordered but they were also tor, large and needed to be re -ordered, so there will be a one week delay. A counselor is still needed for this summer's Ohlone Camp. Eric will advertise the position in the state-wide Paries and Recreation job board. The Committee suggested also contacting Recreation Departments ,and/or facnity mernbeis at Stanford, San. Jose State and Pinewood. T "cl 661 6- sit6--D S XUA WUW>IOI H SS :6 T 8002 60 Poppy PlantingPpg ect Scott Vanderlip reported to the Committee that Council is in favor of the project but they are concerned with the costs associated with the project, i..e, seed purchase, mailing costs, etc_ The Committee discussed different ways the seeds could be distributed to reduce costs„ Suggestions included having the seeds at Town. Hall for residents to pick-up -or to included the seed packets in. the fall Town. Newsletter. The Committee thought that including the seed packets with the Town Newsletter was a possible option. Scottwill discuss this with Buffy Price, Pathways Run Scott ilanderlip reported to the committee that the preparations for the Pathways Run were going smoothly. The food for the event is set, and registration is going well. Eric Christensen stated that approximately 70-80 participants had registered online and an additional 50 participants had mailed in registrations. Scott stated that he needs approximately 20 student volunteers to help out on the day of the run. Volunteers will help with registration, manning 'water stations, manning food tables, and clean. -up. Patty Radlo will work with the area high schools to enlist volunteers for the Rion, Facilities Restoration Progress The Committee discussed Little League Field #2 and its possible use for sports, primarily soccer, other than. baseball. The location of the Sport Court in center field was identified as the prohibitive factor in expanding the use of the field for soccer. Hen Gikis questioned whether the Sport Court could be either repositioned, removed entirely, or moved to a different location. It was discussed moving the Sport Court to the Corp Yard, but the location was considered too remote, with another factor being the elimination of much .needed parking. Fle stated that he thought the only logical place for the Sport Court was in center field o field #2. Paul Kelleher stated that even with changing or moving the Sport Court, there would still not be room to place either a 65" x 100" or adult size soccer field on Field 42. Val Metcalfe summarized for the Czmmittee the status of all discussions for Little Field #2. The points are as follow: i, The LAII Council states that at this point no extra monies are to be spent on the renovation ofthe Little League Fields other than what has been allocated previously. 2, With the current allocation of $1.2 million, the renovation should proceed as initially planned. However, the feasibility of moving the Sport Court should be checked with Dillingham and. Associates. 3. Scheduling of all activities taking place on the Little League Fields will remain the responsibility of Eric Chnistenserc. Little League has and will continue to provide Eric with up-to-date information on their field usage creeds. 4. The PRC and the Town should be mindful of not doing something to Field 42 that cannot be redone later. z - d 6STE-St,6-059 XU. NFJWA31I-1 9S:ET 800 Ea unf, The Committee recommended that Eric Christensen do "due diligence" with Dillingham and Associates as to the feasibility of relocating the Sport Court, and to also check on what size soccer field could be put in on Field #2. RE, SOL17TION: The Parks and Recreation Committee appreciates the funding that the Town Council Dias committed to date for the renovation of the Purlssima Fields. We want to go forward with the existing project and time schedule. We recommend that the LAfi Town Council ecinsider installing a synthetic surface on Field 02. The Committee feels that a synthetic surface will save on maintenance costs, reduce water consumption and cost, provide greater safety, and provide ala call -weather surface for increased use by youth sports. We gauge the Counci& to explore all possible methods to find extra handing for this project now or in the future. 4 Val e calfe reports that work on Westwind Barn has begun. Seismic and sewer work Ara W]even if the matching funds component of the funding by Council has not bee EMev k Me PatioBBO May 28a' during lunch is the date selected for the christening ofthe new patio wea of the Parks and Recreation building. An evite will go out to all staff, administration, etc. New Business Steve .Johnson proposed that the PRC sponsor a LAH Golf Touniaamerlt. Steve will contact Councilman Mike O'Malley as well as email other Council members for input. Steve suggested the tournament be held on a Monday to take advantage of'potential use ofa private club in, the area, with lunch and awards for participants. Steve will work on the tournament idea and report back to the Committee at the May 19a' meeting. Next Meeting will be May 19, 2008 at 9.30 am. in the Parks and Recreation Building, Respectfully submitted, Putty Radio Secretary E'4 66TE-6t16-059 XHJ WHWA31H SS=ET 800 E;3 unE