HomeMy WebLinkAboutMarch 12TOWN OF LOS ALTOS HILLS
Community Relations Committee
Tuesday, March 12, 2013, 7:30PM
Chair Barbara Waldeck called the meeting to order at 7:35 p.m. on Tuesday, March 12, 1213.
Members present were Barbara Waldeck, Roger Burnell, Karen Emerzian, and Ron Knapp.
Associate members Bill Downey, Bob Mabe and Mansour Moussavian were present. Sarah
Gualtieri, Town Staff Liaison also attended the meeting.
Introduction of Members of the Public
Nena Price, who is interested in joining the Committee, was introduced.
Review of Committee Minutes of November 13, 2012 Meeting
The minutes of the February 12, 2013 were approved unanimously on a motion by Roger Burnell
and seconded by Ron Knapp.
Comments by Members of the Public:
There were no public comments.
Review of City Council Meeting
No one present attended the Council meeting.
Subcommittee Reports:
Donation Policy:
Roger Burnell has contacted Los Altos and Palo Alto to ascertain what their donation policies are.
Los Altos does not have a formal policy. They are developing one. The informal ad hoc
volunteer committee has just been designated a Commission. Palo Alto has an Arts Commission
with a 120 page document describing their process for soliciting and accepting works of art. The
Commission has a half time position and a staff administrative assistant to help them. Barbara
Waldeck pointed out that our charge was to consider a donation policy not limited to art
donations. She thought that this could be rolled into an Art donation policy fairly easily. There
was a discussion of the need for a 501C-3 designation for the Town. Roger said that the Los
Altos Community Foundation has a 501 C-3 and will transfer art donated to it, making it possible
for a Los Altos Hills resident to donate art and take a tax deduction. Roger will report on our
progress so far to the Council at their March 21st meeting. He will suggest that the Town accept
Mr. Sharma’s generous offer of a memorial sculpture. Working with Mr. Sharma should clarify
what is necessary in a donation policy.
2013 Picnic – June 2, 2013
Entertainment: Roger Burnell was asked to provide Mike Stroud, the magician we would like
to hire, with a contract for him to sign.
Music: Ron Knapp has been unable to get a call back from the San Jose Metropolitan Band. He
will continue to work on it.
Train and Inflatables: Sarah Gualtieri will try to pin Nick Golden down and have him sign a
contract.
Dottie the Clown and Wendy of Neverland Faces: Sarah Gualtieri has a contract in hand for
Dottie. She will ask Wendy if she would like to do face painting again this year without a tip jar.
Car Show: Bob Mabe and Bill Downey already have 16 cars signed up for the Car Show. They
will need cones, marking materials, a tent, table and chairs. The Mayor, City Manager and Town
Clerk will be asked to choose their favorite cars and present awards to the owners. Roger Burnell
will provide the frames for the awards.
Food: Barbara Waldeck reported that she has bids ranging from $6.25 per person for a sandwich
to $6.50 - $8.95 for a chicken barbeque dinner similar to last years. After much discussion, the
Committee voted to serve a chicken barbeque dinner. Barbara Waldeck will determine which
vendor seems the most reasonable and reliable. Roger Burnell will present our findings to the
Council at their March 21st meeting together with a revised picnic budget.
New Business
Barbara will be out of town for the April 9th meeting. She suggested that the meeting be moved
to April 16th. The Committee agreed.
The meeting was adjourned at 9:15 p.m.
Respectfully submitted,
Barbara Waldeck, Chair