HomeMy WebLinkAboutJanuary 22 1
Town of Los Altos Hills
Community Relations Committee
Meeting Minutes
Tuesday, January 22, 2008
Parks and Recreation Center
1. Roll Call
The meeting was called to order at 7:35 PM by Chairman, Roy Woolsey. Present: Chairman,
Roy Woolsey. Members, Duffy Price, Ron Knapp, Patty Woolsey, Roger Burnell, Karen Emerzian, Nick
Osborne. Youth Commissioner, Ting Ting Liu. Associate Youth Commissioner, Lisa Kellman. Roy
Woolsey announced that Colette Cranston had advised that she is not renewing her membership in the
Committee.
2. Review of Prior Committee Meeting Minutes
The minutes of the last Committee meeting were approved as distributed.
3. Welcoming of Town Newcomers
Patty Woolsey reported that this is a slow time of the year for newcomers; in the past three
months since the last Committee meeting, one sheet with 20 names of newcomers was delivered to Town
Hall for mailing of the newcomer-welcoming letter.
4. Reports on Recent Events
Duffy gave a brief report on the Will Sigua Little League field-naming event. Approximately 200
people attended the event, and Mayor Jones was outstanding as M.C. of the event.
The Westwind Barn lighting event was not as well attended as last year, but was still an excellent
event. Karen Emerzian purchased 304 cookies for $73.95; 210 were used and the remaining 94 were
frozen for use at the caroling event. Barbara Waldeck bought eight half-gallons of spicy cider and six
half-gallons of organic apple juice for $39.46; all were used but one half-gallon bottle, which was saved
for the caroling event.
In addition to cookies and cider from the barn lighting event, sparking cider was served at the
caroling event. Ron Knapp purchased six bottles of Martinelli’s cider and cups for $22.63. A different
caroling route was followed this year. Duffy Price cleaned the floor of the Parks and Recreation Center
the next morning, because of the mud tracked in by the kids.
5. Agenda for Meeting with Mayor and Committee Chairs
Roy Woolsey reported that each Committee chair has been asked to speak for a few minutes
about the activities and issues concerned with the committee, at a meeting from 4:30 PM to 6 PM on
Thursday, January 24. Roy will discuss the newcomer project, Jan 31 newsletter deadline, June 1 Town
Picnic, and other Committee activities. Roger Burnell suggested Roy might structure his presentation in
terms of the Committee’s response to its charges and duties as given in the Town Resolution on Standing
Committees.
6. Los Altos Hills Town Newsletter
Duffy Price discussed possible articles for the March Town Newsletter. She has already received
lots of articles. There might be a recreation article, discussing cooperation between Los Altos and Los
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Altos Hills. At least 23 local wineries are interested in the Westwind and Wineries event that will be
featured in the newsletter. The December Newsletter was an excellent and letter-perfect publication; it
included a separate Sigua insert.
7. Discussion of Town Website
Roy Woolsey reported that the City Clerk indicated that all of the Committees initial suggestions
on the new Town Website have been addressed, and that the business side of the website, including forms
and department pages, is currently being updated. In response to the request from the City Clerk, Roy
provided Nick Osborne’s e-mail address so that a meeting could be arranged. The Committee’s recent
memo on the Town Website will hopefully be agendized for discussion at a Council meeting in February.
8. Initial Consideration of 2008 Town Picnic
Roy Woolsey reported on his excellent conversation with Art Marshall of the Firefighter’s Union.
The firefighters are delighted to put on another of their wonderful barbecues for us on Sunday afternoon,
June 1, with the expectation that attendance will be about the same as last year. Roy will coordinate with
Eric Christensen regarding making arrangements with the Little League.
There was considerable discussion of the band and entertainment for the 2008 Town Picnic.
Members of the committee indicated a preference for a Rock and Roll band. Lisa Kellman’s father is part
of a band. Ron will draft a short article for the Town Crier to see if local bands would want to be
“showcased” at the Picnic, and Duffy will see if the article can be inserted in the Town Crier soon. Ting
Ting Liu will see if an article can be inserted in the Talon. Lisa recommended the name of Jay Alexander
as an excellent magician, and Roger will try to contact him.
The Committee agreed that the rental company should set up Sunday morning of the Picnic, and
tear down Sunday evening, to avoid problems with theft or vandalism. The draft picnic proposal that Roy
prepared was approved with the change of picnic time to end at 4 PM or 4:30 PM, and an increase of
$200 for the beverage budget. Roy will submit the proposal to the City Clerk.
Roy announced that Committee members should be thinking of what role they’d like to play in
this year’s picnic, as an event chair and major subcommittee chairs should be selected next month.
9. Additional Items or Contributions from Committee Members
Roger Burnell suggested that the Committee might want to consider some other special event,
such as the Brigadoon theater party or the NASA Mars evening, and suggested that some event with/at
Stanford might be good. This will be agendized for further discussion at the next Committee meeting.
Duffy Price announced that Ethel Blank, the Exhibit Curator, passed away on January 5.
It was suggested that a current roster of members of all Town committees and their contact
information be distributed to Committee members.
10. Date for Next Meeting and Adjournment
The next Committee meeting will be held at 7:30 PM on Tuesday, February 26, 2008, and the
Committee agreed to continue meeting in the Parks and Recreation Center. The meeting was adjourned at
9:00 PM.
Minutes prepared by Roy Woolsey, January 25, 2008