HomeMy WebLinkAboutSeptember 25 1
Town of Los Altos Hills
Community Relations Committee
Meeting Minutes
Tuesday, September 25, 2007
Council Chambers
1. Roll Call
The meeting was called to order at 7:30 PM by Chairman, Roy Woolsey. Present: Chairman, Roy
Woolsey. Members, Ron Knapp, Patty Woolsey, Duffy Price, Nick Osborne, Roger Burnell. Visitor, Marc
Sidel (for item 7).
2. Review of Prior Committee Meeting Minutes
The minutes of the last Committee meeting were approved as distributed.
3. Report on Council Action on Town Standing Committees Resolution
Duffy Price, Roger Burnell and Roy Woolsey had listened to the video of the portion of the July
26, 2007 Council meeting where the Town Resolution on Standing Committees was discussed and
amended, and they reported on the discussion. The Council approved a change to allow a committee
member to serve more than two consecutive one-year terms as chair, with Council approval, but it was
clear from Council discussion that there was some reluctance to approve the change. The Council
approved the Historical Committee, with the requirement that nothing in the committee goals requires the
mandatory preservation of private residences or committee review of site development plans.
4. Committee Organization
After considerable and lengthy discussion of Committee chair, Roy Woolsey was selected as
committee chair for the current fiscal year by consensus. No other name remained in nomination, but
another Committee member may be willing to serve as chair next year. The Committee has one vacancy,
and should recruit a Town resident to fill that vacancy.
5. Report on Meeting with Mayor and Other Committee Chairs
Roy Woolsey reported on the two-hour long meeting with the Mayor and committee chairs. Each
committee representative introduced him/herself and spoke of that committee’s charges and duties. Then
the Mayor discussed Town goals. There was not enough time to discuss the agenda items of committee
priorities and better Council/committee communications; those items will be discussed in a future meeting.
6. Welcoming of Town Newcomers
Patty Woolsey reported that since the last Committee meeting, two sheets, each of 20 names, of
newcomers were delivered to Town Hall for mailing of the newcomer-welcoming letter, one sheet in early
August and one in early September.
7. Report on Hidden Villa Summer Concert Series
Marc Sidel of Hidden Villa thanked the Committee for its support of the summer concerts. A total
of 2,800 people attended the concerts, about 25% from the Town. While the Duveneck House was a nice
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venue for the receptions, attendance was lower than for the reception held at the concert site. The eight
publicity signs in Town provided good advertising for the concerts. Marc said that parking at Foothill
College with shuttles to Hidden Villa would cost $2500 for two shuttles for each of four concerts. Ron
Knapp offered suggestions for bands for next year, and Marc said booking would start next January.
8. Los Altos Hills Town Newsletter
The September Town Newsletter was a beautiful, informative production. Duffy reported she
received good reviews. The December Newsletter may feature articles on the strategic planning meeting
and progress on the pilot undergrounding project.
9. Discussion of Town Website
Nick Osborne expressed concern that the Town’s desire to meet with the Committee at the end of
October night be too late; that the Committee should be involved in the development of the website. It was
agreed that Ron Knapp would write a draft of a cover e-mail to be sent to Town Hall with the already-
prepared summary of the Committee’s work to date.
10. Review of 2007 Town Picnic
The Committee reviewed the draft Picnic report that Roy Woolsey assembled, and made a number
of comments which Roy will incorporate into a revised draft for review in the next Committee meeting.
Ron Knapp provided a list of beverage for inclusion in the report, and will update his portion of the report
to list equipment used for the beverages. Duffy Price reported on the award of certificates of appreciation
to Bill Downey and Bob Mabe. It was suggested that the Parks and Recreation committee and department
may want to pay a greater role in future picnics.
11. Holiday Caroling Event - Tuesday December 18, 2007
Roy Woolsey reported on Scott Vanderlip’s proposal to have a holiday caroling event on Tuesday,
December 18, 2007. Ron Knapp and Duffy Price indicated an interest in helping with refreshments.
12. Additional Items or Contributions from Committee Members
It was agreed that Presentation of Colors at Council meetings should be cancelled because Council
seems to have closed sessions at the beginning of every Council meeting.
After some discussion of certificates of appreciation, it was moved by Roger Burnell, seconded by
Duffy Price and passed unanimously to recommend that certificates of appreciation be awarded to former
Youth Commissioners Wei Wei Liu and Rachel Kellman, if they have not already received them.
Roger Burnell announced that the volunteer service awards luncheon would be Friday, December
7, and that Committee members should be considering who might be nominated for an award.
Duffy Price discussed the proposed March, 2008 Westwind and Wineries fundraising event, which
will be open to up to 300 people, on a first come, first served basis.
13. Date for Next Meeting and Adjournment
The next Committee meeting will be held at 7:30 PM on Tuesday, October 30 -- a special meeting
on the fifth Tuesday of October. The meeting was adjourned at 9:25 PM.
Minutes prepared by Roy Woolsey, October 22, 2007