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HomeMy WebLinkAboutSeptember 20 1 Town of Los Altos Hills Community Relations Committee Meeting Minutes Tuesday, September 20, 2005 Council Chambers 1. Roll Call The meeting was called to order at 7:30 PM by Chairman, Roy Woolsey. Present: Chairman, Roy Woolsey. Members, Karen Emerzian, Ron Knapp, Patty Woolsey, Barbara Lamparter, Roger Burnell. Associate Members, John Swan, Dan Alexander. Youth Commissioner, Rachel Kellman. Associate Youth Commissioner, Ting Ting Liu. Council Liaison, Jean Mordo. Visitor, Paul Nyberg. 2. Review of Prior Committee Minutes It was moved, seconded and passed unanimously to approve minutes of the last meeting as distributed. 3. Welcoming of Town Newcomers Patty Woolsey reported that since the last Committee meeting two sheets of mailing labels, with a total of 40 newcomer names, were delivered to Town Hall for mailing of the newcomer welcoming letter. 4. Discussion of Special town Crier Issue for Fiftieth Anniversary Paul Nyberg, publisher of the Los Altos Town Crier, described his plans for a special commemorative issue of the Los Altos Town Crier, including a 48-page magazine insert that subscribers could keep as a souvenir. The magazine would include lots of photos, some text, no advertising, and might be organized topically rather than chronologically. The Town Crier staff will do much of the work, but needs input from the Town. The magazine needs to be essentially complete by Christmas, to meet publications schedules for inclusion in the January 25, 2006 Town Crier. Committee members expressed appreciation to Paul for this effort, which should be coordinated with other Town history efforts discussed under agenda item 6 below. 5. 2006 Town Calendar Roy Woolsey noted that Town staff members are working on a 2006 calendar which would be distributed to Town residents as part of the anniversary celebration. (Later this project was cancelled.) 6. Town History Jean Mordo reported on the Ad Hoc History Committee, which is reviewing Town historical archives and developing content for ten door-sized displays (both sides of five panels) that would be on display in the lobby of Town Hall. Duffy Price, Barbara Lamparter and Karen Emerzian have been involved with the Ad Hoc Committee. No one else on the Committee volunteered to help with the Committee; Roy Woolsey will contact Committee members not present regarding the committee, and both Roy and Jean will encourage Duffy Price to chair the committee and coordinate with the Town Crier. Dan Alexander led a discussion of the need for: (1) a display and archive to preserve history of the Town, (2) refurbishment of the farm equipment, and (3) a Historical Commission. An ad hoc committee might be appropriate to handle the refurbishment, and Paul Nyberg indicated an interest in participating. Dan Alexander volunteered to prepare a draft of the Committee recommendations relative 2 to Town Historian, Historical Commission, and preservation and display of documents and farm equipment. The Committee recommendations would be agendized for discussion at a City Council meeting. 7. Initial Planning for Fiftieth Anniversary Dinner Event – January 27, 2006 Roger Burnell led a discussion of planning for the fiftieth anniversary dinner dance party. Roger distributed a spreadsheet summarizing budget alternatives. There was considerable discussion of alternatives for music, including the advantages of a live band vs. music booth. Roger described the work of a professional décor company such as Rick Herns Productions. Roy Woolsey distributed drafts of a narrative for an event proposal and invitation. It was agreed that Roy would combine the drafts and spreadsheet into a proposal, which would be agendized for discussion at a City Council meeting. 8. Review of Final 2005 Town Picnic Report Dan Alexander, Ron Knapp and Roy Woolsey reported they had phoned some residents who had signed up for the Town Picnic. Most attended and said they enjoyed the event; it may be that there were less no shows that we thought, and that some people may have come to the picnic without checking in at the registration canopy. The final picnic report was approved as distributed. 9. Review of Brigadoon Event Discussion of this item was continued to the next Committee meeting. 10. Los Altos Hills Town Newsletter The Committee briefly reviewed the September Newsletter, and agreed it was an excellent production. No residents sent in reply cards from the June Newsletter. 11. Status of Youth Commissioner Position Rachel Kellman and Ting Ting Liu were introduced to the Committee as Youth Commissioner and Associate Youth Commissioner, respectively. They will provide e-mail addresses to Roy Woolsey. 12. Recommendations for Town Charitable Donations Jean Mordo reviewed the process by which the Town gives about $50,000 annually to certain charities. It was agreed that the Committee might review applications and make recommendations to Council. Ron Knapp will gather information on recent donations for discussion at the next meeting. 13. Additional Items or Contributions from Committee Members None. 14. Date for Next Meeting and Adjournment The next Committee meeting will be held at 7:30 PM on November 15, with no meeting in October. The meeting was adjourned at 10:12 PM. Minutes prepared by Roy Woolsey, November 7, 2005