HomeMy WebLinkAboutAugust 17 1
Town of Los Altos Hills
Community Relations Committee
Meeting Minutes
Tuesday, August 17, 2004
Bullis School Multipurpose Room
1. Roll Call
The meeting was called to order at 7:35 PM by Chairman, Roy Woolsey. Present: Chairman,
Roy Woolsey. Members, Patty Woolsey, Bill Kerns, Duffy Price, Karen Emerzian, Roger Burnell,
Colette Cranston. Associate member, Linda Seidel. Youth Commissioner, Wei Wei Liu. Visitors, Ron
Knapp, Evan Cranston.
2. Committee Organization
Roy Woolsey was appointed Committee Chair, and expressed his appreciation to the Committee
for the Committee’s continued support. Ron Knapp was introduced to the Committee; he is interested in
becoming a member of the Committee. The Committee does not have a formal policy on Associate
Members, and Roger Burnell offered to provide a sample policy from another organization, which the
Committee will discuss at its next meeting.
3. Review of Prior Committee Minutes
Minutes of the last meeting were approved as distributed.
4. Welcoming of Town Newcomers
Patty Woolsey delivered 40 mailing labels to Town Hall since the last Committee meeting for
mailing of the newcomer welcoming letter. The Town Website insert for the newcomer packet which
Patty prepared will be discussed in the next meeting. Bill Kerns will see that the material on the planning
process produced by Angelica Herrera is placed on the Town website. Patty will look at “other links” on
the website to see what contact information present in the current Handbook Supplement is on the website
and what is lacking, and then will coordinate with City Clerk Karen Jost regarding including any missing
contact information on the website.
5. Los Altos Hills Town Newsletter
Duffy Price distributed advance copies of the Town Newsletter for review. The Newsletter is
eight pages, with inserts on the Town budget and donor wall. Duffy described the newsletter production
process for the benefit of Ron Knapp. Donor wall workshops will be September 12 and 26 from 1 to 4
PM, and those interested should contact Duffy for appointments.
6. Approval of Youth Commissioner Resolution
The updated Youth Commissioner resolution was approved by Council at its June 16 meeting.
7. Report on NASA Mars Evening
Roger Burnell led a discussion of the NASA Mars event. Approximately 160 to 170 people
enjoyed a technically very interesting evening. Refreshments were provided with the help of Colette
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Cranston; expenses were $192.37.
Roger suggested that the Committee should look for other special events for community
participation. Events such as a SLAC tour, Cantor Art Center exhibit, etc. were mentioned. After some
discussion, it was agreed that Committee members would think about possibilities for special events, and
this matter would be discussed in the next meeting.
8. Report on New Town Hall Groundbreaking
Wei Wei Liu and Duffy Price described the event. Approximately 90 residents attended,
refreshments, including hot dogs barbecued by John Harpootlian, were served. Barbara Lamparter
organized beverages, and Barbara Mordo provided chairs for some of the elderly in attendance. Expenses
were $202.40. Duffy prepared a one-page memo reporting on the event in greater detail.
9. Review of 2004 Town Picnic
Roy Woolsey wrote a thank you letter to the Boy Scouts. Roger Burnell prepared a nice thank
you letter for the Fire Department which references the plaques presented to the Fire Department last
year. Discussion of the draft picnic report distributed with the minutes was continued to the next meeting.
10. Newcomer Welcoming Reception
The Committee prepared 325 invitations for mailing. The Committee agreed that the invitations
should be mailed to arrive at residents’ homes on Saturday, September 11, three weeks before the event,
and Roy Woolsey will arrange the invitations to be mailed accordingly. Roy reported that Barbara
Lamparter will help with refreshments, and Karen Emerzian and Linda Seidel also volunteered to help
with refreshments. Roy will coordinate with the Porters to arrange a meeting time with the Porters to
review plans for the reception. Roger, Linda, Karen and Roy will try to attend that meeting. Karen will
purchase nametags. Bill Kerns suggested reviewing the report from last year’s reception that he prepared,
to get suggestions for this year’s event.
11. Consideration of Change of Permanent Committee Meeting Date
Roy Woolsey reported that there are no extra rooms at the Bullis facility for meetings on the same
night as other scheduled meetings. Duffy Price asked that the meeting date not be changed because of her
Fire Commission meetings. This matter can be reviewed once the New Town Hall is finished.
12. Additional Items or Contributions from Committee Members
Roger Burnell noted that part of our Committee charter is to help fill vacancies on other
committees, and that there is a vacancy on the Volunteer Awards Committee. Committee members
suggested a few names of individuals in Town who might be candidates, and Roger will contact them.
Linda Seidel noted that Dan Seidel is running for Water Board again, and that there are several other
candidates.
13. Date for Next Meeting and Adjournment
The next Committee meeting will be held at 7:30 PM on Tuesday, September 21, 2004. The
meeting was adjourned at 8:40 PM.
Minutes prepared by Roy Woolsey, September 13, 2004