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HomeMy WebLinkAboutNovember 6 1 Draft Minutes Town of Los Altos Hills EMERGENCY COMMUNICATIONS COMMITTEE November 6, 2012 @ 7:00 PM, LAH Council Chambers Annex Roll call: P = present, E = excused, no mark = absent Member Call Sign Attendance Jim Abraham W6EB P Dru Anderson KG6LAD P Bob Anderson KC6ZWG P Ray Egan W6FQY P Andy Fawcett KI6MAF E Bill Gibbons K6GH E Robert Hall KF6DHX E Jim Heintzelman KD6Y E Edwin R Jones, EC W7WPO P Andrew Kirk WB6CLS P Duncan MacMillan, Chair KI6VMY P Scott Overstreet N6NXI P Bob Rowe, Vice Chair AF6LD P Miles Seiver, Secretary KI6LDU P Maynard Stevenson W7MVT P Sam Wood K6MSR P Others Present Call Sign Attendance Greg Olsen, Associate Member K6XM P Gary Waldeck, Council Liaison K6AIR P 1. The meeting was called to order at 7:00 p.m. by Chair Duncan MacMillan KI6VMY. Roll call and minutes were taken by Secretary Miles Seiver KI6LDU. 2. Review and approve minutes of 10/2/2012 ECC meeting a. MacMillan led review of the minutes of the 10/2/2012 ECC meeting. The minutes were approved unanimously. 3. Public comments from the floor: a. None. 4. Update on the County and State – EC Edwin Jones W7WPO a. Nothing to report. 5. Comments by Council Liaison - Councilmember Gary Waldeck K6AIR 2 a. Waldeck reported that there is an effort to increase the number of LAH CERT supervisors. The goal is 16 to 18 CERT supervisors. Waldeck announced that there will be an upcoming meeting on CERT/ECC information flow following some observations made during the October 20, 2012 Town drill. 6. Old business a. Associate status (Egan W6FQY): Egan reported he had contacted ECC associate members to encourage their participation in ECC activities and to check on the status of Town-owned equipment in their possession. Edward Radlo, David Pratt, and Robert Fenwick were removed from associate membership due to either non-participation or disinterest/inability in continuing to be an associate member. Abraham and Dru Anderson thought that the ECC should be more strict about participation requirements for associate members. Abraham noted that some individuals on the associate membership list had not participated in the ECC for many years. Jones said that associate members who never check-in to the weekly ECC net should not be associate members. Dru Anderson and Waldeck suggested that a given associate member be removed if he/she does not participate in the next three months. Seiver make the proposal that all current associate members of the ECC be removed to simplify ECC membership. Dru Anderson motioned to remove the current associate membership and maintain the current requirements for associate membership going forward. She felt what is most important is to encourage all individuals interested in emergency communications to participate, regardless of ECC membership. Eliminating the associate membership position does not eliminate the encouragement for interested individuals to participate. The motion passed. Discussion followed regarding the merits of associate membership, specifically its historical presence in the ECC and the contributions of a few current associate members. Overstreet made a motion to rescind the previously approved decision to drop the current associate membership. The vote was 7 to 4, motion rescinded. Abraham moved to enforce the established ECC criteria for associate membership moving forward and to remove from associate membership individuals who do not adhere to it. The motion passed unanimously. b. Update on EOC support at Foothill EOC (Overstreet N6NXI and Abraham W6EB): MacMillan reported that equipment had been purchased for the Foothill EOC and was ready for installation. Overstreet, Abraham, and MacMillan volunteered to complete the installation. c. October 03 meeting efficiency training & handouts (MacMillan KI6VMY): Jim Abraham and Bob Rowe attended the training. Digital copies of the handouts provided were sent to all LAH committee members. d. October 20 Town/Country drill (MacMillan KI6VMY): MacMillan read Mike Sander’s comments on the October 20, 2012 drill. The drill was successful albeit some issues with message quality and flow. Dru Anderson shared her perspective on the drill as an active CERT and ECC member. She felt communication roles need to be clarified and simplified; the focus of the ECC should be on timely and reliable passing of messages. Abraham noted that the maps in the EOC are of poor quality. He felt a GIS system for the EOC radio room would be a major asset. A full day drill with shift changes is scheduled for September 28, 2013. 7. New business a. Field survey of critical water service infrastructure (MacMillan KI6VMY): Mike Sanders has given the ECC a list of critical infrastructure in the Town. Waldeck and MacMillan will review it and suggest priorities. b. New software for ARK and EOC radio memory updates (Fawcett KI6MAF): Egan reported that the packet radio software in the ARK had been updated. Further information on the topic will be presented at the next ECC meeting. c. Monday night net assignments: MacMillan reported that an updated list of net control assignments will be distributed. Los Altos Hills will be responsible for net control of the main SPECS net in January; Jim Abraham and Edwin Jones volunteered to act as net control. d. NARCC meeting: Abraham announced there will be a meeting of the Northern Amateur Relay Council of California on November 10, 2012 at the LAH Town Hall. 3 8. Adjournment: At 8:39 pm it was moved and unanimously approved to adjourn, noting that planning for the December meeting/holiday party would be handled off-line. Prepared and respectfully submitted by Miles Seiver, KI6LDU, secretary.