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Home My WebLink AboutSeptember 6LAH ECC Minutes September 06, 2016 1 ( Emergency Communications Committee Minutes Tuesday, September 06, 2016, 7 – 9 p.m. LAH Council Chambers: 26379 Fremont Road, Los Altos Hills, CA 94022 Members Call Sign Attendance Jim Abraham W6EB E Dru Anderson, Co-Chair KG6LAD P Bob Anderson KC6ZWG P Jim Heintzelman KD6Y P Ben H. L. Hu KK6HH P Edwin R Jones, EC W7WPO P Andrew Kirk WB6CLS P Duncan MacMillan, Secretary KI6VMY P Scott Overstreet, Co-Chair N6NXI P Sam Wood K6MSR E Council/Staff ------ Gary Waldeck, Council Liaison K6AIR A Associate Members ------ Andy Fawcett KI6MAF P Craig Miller WA6OXK P Public ------ Lina Broydo ---P 1.Roll Call: Noting a quorum of 8 members, co-chair Dru Anderson KG6LAD called the meeting to order @ 1900 hours. Attendance (11): 8 members, 2 associates, 1 public. 2.Minutes: Upon a motion by Ed Jones W7WPO, duly seconded, the minutes of the August 02, 2016 meeting were unanimously approved as submitted by the members present, Dru and Bob Anderson abstaining. 3.Public comments from the floor a.Unsafe traffic on Purissima Road: Lina Broydo of Purissima Road described her complaint about excessive speed, traffic tie-ups, congestion, and construction blockage on Purissima Road, endangering public safety. Dru advised her that the now defunct Traffic Safety committee would have been the appropriate venue. In lieu of that, Dru advised Lina to address the next Town Council meeting under the public comments section and convey her concerns there, where a Sheriff’s Office representative usually attends. LAH ECC Minutes September 06, 2016 2 4.Reports a.SCC EC: þ Ed Jones: Ed reported that he had collected individual data on training status of the ECC members, which he submitted to the chair, but not for distribution. He observed that as a group, there has not been a lot of ARES/RACES training classes attended. He has sent, and will send again, the SCC-ARES-RACES training links. During discussion, there was debate regarding whether to require or encourage on-site training. Duncan KI6VMY attended the recent NCO training sessions and recommended the class over going through the slides. Ed suggested that the October 15 drill focus on net control responsibilities, offering multiple Net Control Operator (NCO) practice and experience in transferring control between NCOs. Scott N6NXI suggested that NCO practice be part of the October Tech Talk . b.LAH City Council Report: Gary Waldeck K6AIR was absent; report deferred. c.Roster Report: Neil Katin K2LL was absent; ¨ Dru Anderson: Dru will follow-up regarding the production of a report on the new process/effectiveness. d.Member/Associate report: Ray Egan W6FQY was absent; ¨ Dru Anderson: Dru will follow-up regarding the production of a status report. 5.Old Business: a.Antenna ordinance: In Jim Abraham W6EB absence, Scott noted that the ordinance had been tabled at the August planning commission meeting but he understood that an ad hoc group planned to continue working on the ordinance wording with the thought of resurfacing the effort after the upcoming Council election. b.ECC resolution status: Duncan MacMillan KI6VMY. Duncan reported that the current plan is to include the ECC resolutions on activation and declaring an emergency in the Town's Disaster Service Committee document, currently in drafting. Marsha Hovey estimated that the document should be ready in October and an update will be scheduled for the September meeting. ¨ Dru Anderson: Dru said she would contact Marsha about getting an early draft of the DSC document. c.ECC QRG (Quick Reference Guide): Neil Katin K2LL Neil was absent and the concern was expressed concerning the number of months this has remained an open item. ¨ Dru Anderson: Dru will follow up with Neil. d.220 Radios: þ Andy Fawcett: Andy KI6MAF described the results of the test he and Duncan ran, summarizing from the attached sheet, which resulted in placards now on the ARK radios to remind operators about what frequencies and power setting to use for voice and packet operations at that location. Duncan showed photos of the improvements made to the installation to ensure that the ham area is not encroached upon by the cot stack as well as improvements in the general ham layout and improved antenna mounting screws. e.HF radio: Greg Olsen K6XM was absent and his action item was continued - ¨ Greg Olsen: Greg agreed to retest with a true antenna (he used a section of wire in the first, quick test to see if there is any low noise bandwidth available). In addition, Greg will check Westwind Barn and the La Cresta water tank with the same rig. LAH ECC Minutes September 06, 2016 3 6.New Business: a.Foothill EOC: þ Duncan MacMillan: Duncan arranged for a test of the FH EOC radio kit by getting access to Building 1900 on Friday, September 09 at 0900 hours. He asked for 4 volunteers. ¨ FH radio test: Duncan, Ed, Andy F, and Ben Hu KK6HH will conduct testing using LAH EOC, ARK and the FH EOC radios. Duncan also reported that he is attempting to make contact with members of the FHPD responsible for their participation in the "Great Shake Out" to be held at 1020 hours on October 20. Chief Ron Levine wants to see if a ham presence makes sense. ¨ Great Shake Out: Duncan will report back at the October meeting. b.ECC support subcommittees, 2016/2017: The following volunteers were secured and new subcommittees were added: i.LAH equipment (inventory): Duncan; ii.LAH equipment readiness (use, maintenance, interface with LAH EG): Andy F, Andy K, Scott; iii.EOC readiness (clean, neat, documented, and ready): Jim Heintzelman KD6Y, with support by Duncan; iv.Packet (provisioned, documented, tested, and ready): Ben, with support by Andy F; v.DSC interface (ECC/CERT interface and cooperation): Ed, with support by Dru; vi.LAH ham data base (maintain comprehensive list of active LAH licensees, communication and recruitment suggestions ): Ray, with ¨ Dru to confirm he is willing and/or needs help; vii.QRG (periodic review and distribution): Neil, with ¨ Dru to confirm he is willing and/or needs help; viii.Training & activity monitoring (suggest courses and maintain list of courses taken by each member and associate): Ed, in his duties as EC; ix.Antenna systems: Scott, with support by Jim H, Ray (?) and Greg (?) x.HF systems: Craig Miller, with Jim A, Bob (as PHWD liaison if their water tower or other facility makes sense as antenna location), and Greg (?) 7.Tech Talk: Duncan conducted an exercise in which attendees listened to sample resource net traffic (audio) and created appropriate entries on an ICS 309 form - a major requirement for NCOs. Everyone seemed to enjoy the practice and agreed more was needed. ¨ All hands: A 15-minute “refresher” on NCO skills and message passing will be included at the October meeting. Duncan noted that there were specific ICS 309 notations for "NCO shift changes" and that all hands should review from the NCO III and message passing class slides before the October meeting. 8.Adjourn: There being no further business, Bob Anderson moved that the meeting be adjourned at 8:52 p.m. by voice which was approved by unanimous vote. Respectfully Submitted: Duncan MacMillan KI6VMY, secretary ####