HomeMy WebLinkAboutAugust 20Draft Minutes
August 20, 2012
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City of Los Altos / Town of Los Altos Hills
Joint Community Volunteer Awards Committee
Meeting Minutes - Draft
August 20, 2012
7 pm at 4 Main Street, Ste 200
Los Altos, CA 94022
Members Present: Hickman, Chairman-Presiding; Burnell; Cardoza; Casas; Packard; Summit;
Traficanti; Associate member: Robert (non-voting member)
Members Absent: Infante, Mehta, Nyberg, Price, Radlo
Agenda
Roll Call: Hickman, Presiding called the meeting to order at 7:05 pm.
• Quorum established: 7 members present
Public Comment: None
Discussion Items:
1. Review and approval of April 16, 2012 minutes:
Moved approval by Summit; 2nd Packard. No corrections or additions:
2. Review of FHCC Luncheon contract:
• No host bar
• Donated wine. No corkage fee
• Plated chicken lunch; vegetarian option: chef’s choice dessert.
• Charge $30/person.
3. Approval of EHCC Luncheon contract:
Moved approval by Hickman: 2nd Burnell
Action Items:
Ticket price will remain at $30.00/reservation
Cardoza to send $1,000 deposit to FHCC
4. Wine Update:
Action Item:
Mehta to research and report at next meeting.
5. Website and online forms update: Cardoza
Include list of committee members.
Update criteria for nominations
Include past recipients (to be updated and submitted to Cardoza by Hickman)
Draft Minutes
August 20, 2012
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Nomination Form: online
Luncheon invitation online
Luncheon registration online
Luncheon payment online
6. Review and approval of $35.00 to Weebly for Website/yr. for two years.
Moved approval by Packard; 2nd by Hickman.
7. Review Timeline: No corrections or additions.
8. Tasks for ALL Committee Members
Recommend/suggestions for Event Speaker/Speakers
Email suggestions to Hickman
To be selected at September 10, 2012 meeting.
9. Sub committees Reviewed. No corrections or additions.
(Hickman to produce current subcommittee and assignment list)
10. Publicity Update: (Nyberg to review at next meeting)
11. Group photo to be taken at end of Sept. 10, 2012 meeting.
12. Send publicity to Los Altos and Los Altos Hills to be posted on their websites.
( Cardoza/Hickman to submit publication information)
13. Action Items for Sept. 10, 2012 meeting.
Cardoza present for review list of organizations to receive Nomination Letters.
Review and approve Nomination Letter and packets.
Select Speaker/speakers
Committee photo
ADJOURNMENT
• Meeting Adjourned: 8:10 pm
Next meeting:
September 10, 2012 for Committee photo;
Respectfully submitted:
Nancy Traficanti, Assistant Secretary
Joint Community Voluntary Awards Committee
(650) 941-5732
Draft Minutes Reviewed by Rebecca Hickman & John Cardoza