HomeMy WebLinkAboutSeptember 19Called to order @ 3:32pm, Tuesday September 19th by John Swan
Present:
Mary Ann Malcolm
Nicholas French
John Swan
Jitze Couperus
Carol Gottlieb
Sally Wood
May Davenport
Associate Members:
Joe Heinrich
Linda Swan
Guests:
Liaison:
Roger Spreen
Presentations:
Review of Minutes:
Jitze Couperus makes motion to approve minutes
Mary Ann Malcolm seconds motion
PASSED UNANIMOUSLY
Old Business:
Update on the 2017 Annual History Committee Event: Town managing headcount at the event to
ensure fire department rules enforced. Setting up multiple locations to hear/see the panel along with
chairs. RSVP maxed out – 399 with assumption many who registered do not show up. Putting sign at
Gardner Bullis in case people did not see the venue change update to Town Hall.
Current RSVP number: 399
Assign tasks for day of event (check-in table, AV, chairs, cater, beverages, panelists, other tasks?):
Setting up chairs on Friday at 3pm – whoever wants to come help set up. Event stop-time is 5:30pm +/-.
John Swan will dictate clean-up time.
Discuss logistical details (e.g. timeline of committee event day arrival tie, set-up program schedule
and clean up): Deborah will be in attendance day-of event. Starting to serve wine Sunday, 1pm. Joe
and Mike will be serving wine. Nick will be managing head-count and collect questions day-of event.
Sally will be greeting people and passing out handouts.
History Committee Meeting Final Minutes
Personnel and resources needed from the town: Deborah will be onsite for the event and possibly a
second support. Committee members will be supporting as well.
Review and follow the Google doc. The following is constantly being updated:
Appendix A update: updated spreadsheet which included Town Marker. Next month committee will
vote on which items are added and deleted.
ACTION ITEM: Committee members to review presented Appendix A update and come to October
meeting prepared to vote on each property with: keep, remove, defer for future conversation.
Committee to then present updated Appendix A to Town Council as a work in progress.
New Business:
Agenda items for next meeting:
Pat Ley coming to next meeting to discuss historical items of significance (stirrups)
Inquire from Deborah if History Committee can get space inside History House – formal
request?
Adjournment: 5:00pm, next meeting, October 17th
Submitted by Nicholas French
APPROVED AS PRESENTED OCTOBER 17, 2017