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HomeMy WebLinkAboutApril 13 z Meeting Time:  Thursday April 13, 2017 at 7:00 PM Meeting Place:  Parks and Recreation Building 26379 Fremont Road Los Altos Hills, CA 94022 1.Call to Order occurred at 7 pm Committee Members Present: Roger Burnell, Stacey Newman, Gail Solomon, Robyn Aber, Oana Olteanu and Farah Tabatabai (present for first 20 minutes) Committee Members Absent: Julie Arnheim Associate Member present: Kjell Karlsson Guests in Attendance: John Radford, City Councilmember/ PAC liaison to City Council (present for first hour) 2.Minutes of the Regular Meeting from March 13, 2017 were approved. Robyn moved for the March minutes to be approved; Gail seconded it. Unanimous approval. Motion passed. 3.Presentations from the Floor (Public Visitors)- None. 4. Reports from any Members Travelling or Unable to Attend- None. 5. Prior & Standing Business: Artwork Administration. A.Roger presented a Review of Prior Acquisition: Sculpture: “Blue”. •Scott Atthowe is finishing the piece. He sent the piece to be painted and is now working on dimensions, brackets, anchor bolts and technical points that are required for installation. •The sculpture requires custom fitting. It is anticipated that the sculpture will protrude out approximately four inches on each side of the already poured cement base. PAC needs to consider options for how to address this. Roger presented several choices: 1) Add concrete to the existing base. The donor and fabricator like this idea. 2) Add a colored steel post under each side of the sculpture where it hangs over. Robyn mentioned spacing requirements would need to be researched and met to prevent children from getting hurt. 3) Add plantings around and up to the foundation. Vines/plants could be trained to grow on a wire cage or we could plant loose shrubs. The donor has expressed concern regarding regular trimming and maintenance if PAC decides to plant plants. LAH Public Art Committee Special Meeting Roger made a motion for the Committee to accept technical responsibilities for the final siting of benches, placement of signage, attachment of the piece to the foundation, lighting (motion activated lighting could be a possibility) and plantings around and up to the foundation. Robyn seconded the motion. All voted in favor. Motion passed. Action Item: Roger will talk to Carl Cahill regarding the installation of Blue. •Final Dedication Plaque reviewed.The donor made changes to the original plaque. The donor has approved the current plaque. •“Ribbon-cutting” is set for May 25th. It is anticipated that the reception will be from 5:00-5:30 pm, ceremony/unveiling/acknowledgments 5:30-6:00 pm. •Robyn is waiting for more input on the ribbon-cutting event’s draft press release. The press release discusses the artist, her sculpture, the donors and the Town’s public art program. Roger has received Mayor Gary Waldeck’s quote and edits. Roger has edited his quote but is still waiting to hear back from the donor with the donor’s quote and edits. Action Item: Roger will get the donor’s comments, and provide it to Robyn by Monday, April 17th. Radford said the press release does not have to come in front of the city council. Action Item: Given the Mayor’s approval via edits to the release, Robyn will contact 3 local papers (Los Altos, Palo Alto, Menlo Park) to get the press release to reporters who can cover the Blue sculpture dedication as news. Robyn needs one month’s lead time to get on the reporters' schedules in order for the story to run in the papers in time for the ribbon- cutting event. •A Hospitality sub-chair would be nice for the ribbon-cutting event. The Town’s art docent could be a possibility. Final accounting for Blue (requested by Radford). All expenses paid by donor except where specified in parenthesis. $ 45,000 Sculpture $ 15,000 Museum Specialist Scott Atthowe’s work $ 9,500 Foundation work-earthquake proof, goes down 8 feet $ 2,000 Bench designed by BMW Designworks (donated by Roger) $ 2,000 Bench #2 $ 1,500 Signage (needs to be approved and paid by Town) B.Review of Committee Master Program & Document (s) •“Just Kid Play”- signage and the engineering required to mount the piece discussed. Looks like the sculpture can be mounted on a concrete base with a post going through the one leg it stands on. Committee will decide at a later date which way the sculpture will face. •“Peaceful Thoughts”- signage discussed. •“Inspiration Bench”- signage discussed. Will be similar to the other Gustavson piece. Gail made a motion to accept signage for all of the pieces of art presented by Roger. Oana seconded the motion. Motion passed. C.Review/Discussion of Sourcing, Donorship, Form of Contributions, Mechanics Roger discussed being successful in finally getting the Town to release funds to use for deposits on the PAC selected and Town approved art. Roger shared with the PAC his discovery that state law exempts the city from paying sales tax on its art purchases. D.Further Review of the Site Selection Program is ongoing. 6. Prior and Pending Business John Radford will update the city council on the status of “Blue” and the parklet for it at the April 20th Town Council meeting. John will represent the PAC in asking for approval of signage for Blue and John will ask the Town to pay for said signage. Costs should be approximately $1,500, significantly more than a plain metal sign costing about $500. John will also present the art pieces/locations/signage of the three previously approved pieces of art at this meeting and ask the city council for their approval on the proposed signage for each piece. Action Item-Roger is to provide John Radford with four photos of the four pieces of art that the PAC and the city council previously approved, along with four pictures of the Committee’s proposed signage for these pieces. Roger will provide John 'cheat sheets' on the costs of each of the sculptures too, all before the April 20th Council meeting. 7. New Business: A. Frederick Prescott Studio Kinetic Sculptures were discussed. Committee members previously rank ordered the pieces they liked most (see minutes from March 2017). Robyn reviewed those preferences. Committee members present were then asked to choose their absolute favorite piece: Oana - the yellow horse. Roger - the giraffe for whimsy and the yellow horse otherwise. Stacey – the dragon for whimsy and the blue horse otherwise (recognizing that yellow might show dirt more easily than blue would). Robyn – the rooster and the horse. Gail – recused herself from choosing since she doesn’t like FPS art for the Town. Kjell thinks the upkeep of FPS sculptures could be maintenance intensive. Kjell questioned how we would keep the flat surfaces clean, especially if sited by Westwind Barn (a favored location). Action item: Robyn will photograph possible site locations - at Westwind Barn & the intersection of Altamont and Purissima. Robyn will then Photoshop different sculptures onto the photos and bring those pictures to the next PAC meeting. Committee will discuss pieces, siting and budget at the next meeting. Robyn mentioned that medium sized pieces run from $ 8,000-$ 18,000. Tall pieces cost $35,000 and more. B.Mayor Gary Waldeck wants Committee updates once/year. Robyn has begun putting together an annual report for him from PAC. The document will have summaries of the PAC charter, member names/terms, Committee activities (including installed & approved public art) and issues/needs of the PAC. Action Item: Robyn will distribute the draft annual report to PAC members electronically. PAC members are to look at the document and give Robyn feedback/input/thoughts/suggestions regarding content/accuracy of material before the next PAC meeting. . The meeting was adjourned at 9:00 pm. The Next Meeting of the Public Art Committee is Monday, May 15th, 2017. Note: This is a special meeting due to a one week scheduling offset. Minutes submitted by Stacey Newman.