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HomeMy WebLinkAboutAugust 14Aber Aug '17 PAC Minutes - DRAFT 1 Approved Meeting Notes Los Altos Hills Public Art Committee Meeting August 14, 2017 ---------------------------------------------------------------- Attendees: Robyn Aber, Member David Milgram, Member Gail Solomon, Member Farah Tabatabai, Member Diane Brauch, Community Member visitor Absent: Stacey Newman, Member - excused, Traveling Roger Burnell, Member - excused, Traveling Julie Arnheim, Member - Call to Order w/Quorum: 7 pm July 2017 Draft Meeting Minutes: Reviewed & Unanimously Voted to Approve & submit. Robyn reviewed open Action items from July minutes & status of each action. Unknown whether RB action to seal benches & base of statue for Blue was completed. Donor/artist plaque was installed on rock in parklet per July action item. Introduction of New Member: David Milgram, formerly on LAH Technology Committee. With wide-ranging interests in the arts - including photography - introduced himself to members. Reports/Comments from Members Traveling: Stacey - Submitted request that PAC discuss Committee size & make up and budget to acquire art. Was discussed as requested. Roger - Submitted written opinions/proposals on various topics. Each discussed by PAC members. A list follows: 1- RB Proposed Aug. 3 Dedication Event date for 3 newest installed sculptures (Starks & Gustavson) be pushed to Sept. 21. Members discussed & prefer Sept. 11 - prior to the Sept. 11 PAC meeting (5-6p). Members would like Deborah Padovan & staff to coordinate the event. Gail proposed a sub- committee meeting to discuss content of the event & draft guest list to ensure PR coverage. ACTION: Gail (PAC Vice-Chair) will coordinate planning mtg for event with members & Deborah P. 2- RB Proposed pitching Artistic Signage for 3 newest sculptures at Sept. 21 Town Council mtg. Members stated they continue to prefer the bronze plaques Town Council already approved - for the Aber Aug '17 PAC Minutes - DRAFT 2 3 latest sculptures installed on Town Hall Campus. Quorum of members voted to move forward with small Brass Plaques to complete the installations on Town Hall campus. Discussed that signage topic was put on several Town Council meeting agendas in past five months. Roger was traveling & unable to address his personal preference for artistic signage on any of those dates. ACTIONS: Gail (PAC Vice-Chair) will communicate members' preference for ordering small brass donor/artist plaques for 3 newest sculptures to Town Hall. To complete signage element of installations. And, clarify no further action needed by PAC at Sept. 21 Council meeting on topic of artistic signage for most recent sculptures only. Gail raised & will ensure that a discussion of next steps by PAC for the 3 recent sculptures is on an upcoming PAC meeting agenda (including: landscaping, filing of maintenance plans - RA already submitted for the Gustavson sculptures, and filing documentation re: sculptures acquired to date). 3- RB communicated he's "on the hook" to deliver the PAC Annual Report to Town Council scheduled for Sept. 21. ACTION: RB (Chair) update draft PAC preso from March 2017 or create new one per Mayor Gary Waldeck's topic requests to Committee chairs in January 2017. 4- RB expressed concern to associate member KK that the 3 latest sculptures on Town Hall campus - which he'd wrapped in black garbage bags & crime scene tape - had been unwrapped prior to a potential September unveiling dedication ceremony. PAC members discussed the concern - all voted/agreed that a loose cloth drape is all that's required a max of 24 hrs prior to a dedication event for a ceremonial unveiling during said event. No further action required. Finalize Slate of PAC Officers for 2017-18: Still Open. Not finalized. Two issues: Stalemate due to lack of information on continuing members' involvement on Committee (Roger & Gail terming out Aug. 31, Julie not attending meetings) & active members either too new or with time commitments or medical issues that preclude being Chair. Committee Size & Make Up: Same issue as officer slate. No final status on who terms out end of August. Member who doesn't attend meetings drives up quorum for those needed to attend & discuss business on an ongoing basis. Question was raised re: what the Town Policy is re: number of missed and/or unexcused absences allowed members. ACTION: Roger or Gail - clarify the Town's unexcused or serial meeting absences policy since it affects meeting quorum. Amos Robinson Kinetic Sculpture Status: Farah briefed the newest PAC member on this artist's sculpture options previously discussed. She shared photos of 3 potential site options (highlighted the preferred site) considered near the road in front of Bullis School on Fremont with all members. Gail expressed concern that a sculpture there might conflict with the Bullis Bear sculpture close to the school building in the parking lot. Discussion conducted re: whether the proposed site option is Town Land & who must be consulted to consider placing a work of public art there. David asked about longevity of the materials, gender-free design considerations and whether other nearby towns display Aber Aug '17 PAC Minutes - DRAFT 3 similar art. Farah raised issue of PAC visit from Amos Sept. 15 or 18. Members decided to skip for now. Members learned insufficient funds to cover art cost currently in the PAC's budget. ACTION: Farah will consult Amos re: design considerations & research topic of Town land. PAC Budget Status: Robyn reported that the PAC is totally responsible for raising funds to acquire art. The Town will only provide budget for installation, signage and maintenance of acquired public art. Budget that remains from a $40K public art acquisition donation is $9,160. [$3,150 is noted on expenses spreadsheet as an 'installation' charge]. TBD if that will be added back into the PAC's art acquisitions budget - bringing it back up to just under $13K available to spend. ACTION: Roger or Gail - Clarify/request Town that the $3K+ installation charge not be charged against the PACs art acquisition budget fund & be picked up by the Town public art budget. Marketing (& Fundraising) for Public Art Acquisitions: Building awareness of the PAC and its activities and raising funds and/or soliciting donations of art is the Committee's highest priority going forward. Robyn shared minutes from her Sept. 2016 Marketing Sub-committee meeting with attendees (those minutes summarize plans for designing a flyer, possible messaging, potential target audiences for marketing activities, etc.). Members discussed using the bulk of the Sept. 11 PAC meeting as a working meeting to develop content for a flyer that can be used for publicity. Members discussed potentially participating in the LAH Innovators meeting taking place in September (promoted on Next Door) as a place to network for potential donors and distribute flyers. Members discussed the option of tapping Karen Druker as a possible public art consultant on an ad hoc basis. ACTIONS: All members will review last years' Marketing Sub-Committee notes and prepare their own ideas to bring to a Sept. 11, 2017 working meeting to develop a marketing flyer to promote PAC. Adjourned: 8:40pm Submitted by: Robyn Aber - August 15, 2017 (Draft)