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HomeMy WebLinkAboutSeptember 11Approved​ ​Minutes Los​ ​Altos​ ​Hills​ ​Public​ ​Art​ ​Committee​ ​Meeting September​ ​11,​ ​2017 ---------------------------------------------------------------- Attendees: Robyn​ ​Aber,​ ​Member​ ​and​ ​Meeting​ ​Chair David​ ​Milgram,​ ​Member Gail​ ​Solomon,​ ​Member Farah​ ​Tabatabai,​ ​Member John​ ​Radford,​ ​Council​ ​Liaison​ ​(Present​ ​for​ ​Agenda​ ​Item​ ​6) Kjell​ ​Karlsson,​ ​Associate​ ​PAC​ ​Member Absent: Stacey​ ​Newman,​ ​Member​ ​-​ ​excused,​ ​on​ ​travel Julie​ ​Arnheim,​ ​Member​ ​- Call​ ​to​ ​Order​ ​w/​ ​Quorum:​​ ​​7:05pm August​ ​2017​ ​Draft​ ​Meeting​ ​Minutes:​​ ​Reviewed​ ​and​ ​unanimously​ ​voted​ ​to approve​ ​&​ ​submit. Presentations​ ​from​ ​the​ ​Floor: Sculpture​ ​Installation​ ​Costs:​​ ​Robyn​ ​Aber​ ​reported​ ​that​ ​the​ ​PAC​ ​budget has​ ​been​ ​charged​ ​with​ ​the​ ​cost​ ​of​ ​the​ ​Outdoor​ ​Sculptures​ ​installation,​ ​even though​ ​there​ ​had​ ​been​ ​agreement​ ​that​ ​the​ ​cost​ ​would​ ​come​ ​from​ ​the​ ​Town’s separate​ ​Public​ ​Art​ ​budget. ACTION:​​ ​Aber​ ​to​ ​contact​ ​the​ ​Town​ ​Clerk​ ​to​ ​correct​ ​this​ ​by​ ​deleting​ ​the costs​ ​from​ ​the​ ​PAC​ ​budget. Committee​ ​Governance:​​ ​John​ ​Radford​ ​informed​ ​the​ ​PAC​ ​that​ ​Roger Burnell​ ​is​ ​no​ ​longer​ ​a​ ​member​ ​of​ ​the​ ​PAC​ ​due​ ​to​ ​multiple​ ​consecutive​ ​terms that​ ​have​ ​reached​ ​the​ ​permitted​ ​maximum​ ​and​ ​that​ ​fulfilling​ ​the​ ​training requirements​ ​of​ ​the​ ​Brown​ ​Act​ ​is​ ​a​ ​prerequisite​ ​for​ ​reappointment​ ​to​ ​the PAC.​ ​Also,​ ​going​ ​forward​ ​the​ ​PAC​ ​must​ ​designate​ ​a​ ​Chair​ ​or​ ​Co-chairs. Pending​ ​PAC​ ​Requests:​​ ​Radford​ ​clarified​ ​the​ ​Town​ ​Council​ ​position regarding​ ​the​ ​status​ ​of​ ​several​ ​actions​ ​that​ ​Burnell​ ​had​ ​requested​ ​on​ ​behalf of​ ​the​ ​PAC: 1.Signage​ ​-​ ​Brass​ ​plaques​ ​for​ ​outdoor​ ​artwork:​ ​​Approved 2.Landscaping​ ​-​ ​New/additional​ ​​ ​for​ ​“Just​ ​Kid​ ​Play”​ ​and​ ​“Inspiration Bench”​ ​sculptures:​ ​​Approved ACTION:​​ ​Aber​ ​to​ ​provide​ ​specifications​ ​to​ ​Town​ ​Clerk 3.Event​ ​-​ ​A​ ​Dedication​ ​Ceremony​ ​for​ ​the​ ​new​ ​outdoor​ ​sculpture: Approved 4.Modification​ ​-​ ​Relocation​ ​of​ ​Flagpole:​ ​​Rejected 5.Addition​ ​-​ ​​Designer​ ​benches​ ​(like​ ​ones​ ​in​ ​Edith​ ​Pk)​ ​outside​ ​Town Hall:​ ​​Rejected Agenda​ ​Item​ ​6:​​ ​Foundation​ ​Grant​ ​Opportunity Radford​ ​requested​ ​that​ ​Item​ ​6​ ​be​ ​addressed​ ​early.​ ​As​ ​Chairman​ ​of​ ​the​ ​Grant Committee,​ ​he​ ​explained​ ​the​ ​source​ ​of​ ​the​ ​funds​ ​and​ ​the​ ​manner​ ​in​ ​which​ ​a proposal​ ​is​ ​to​ ​be​ ​made.​ ​Briefly,​ ​the​ ​Packard​ ​Foundation​ ​has​ ​allocated​ ​funds​ ​to​ ​the Los​ ​Altos​ ​Community​ ​Foundation​ ​to​ ​manage​ ​and​ ​disburse​ ​for​ ​community-worthy purposes.​ ​Proposals​ ​may​ ​be​ ​made​ ​three​ ​times​ ​a​ ​year​ ​in​ ​October,​ ​February​ ​and June.​ ​The​ ​PAC​ ​will​ ​submit​ ​an​ ​overview​ ​of​ ​the​ ​proposal​ ​to​ ​the​ ​Town​ ​Council​ ​for approval​ ​to​ ​proceed​ ​with​ ​the​ ​full​ ​submission​ ​for​ ​the​ ​February​ ​decision​ ​period.​ ​The current​ ​proposal​ ​concept​ ​for​ ​an​ ​outdoor​ ​installation​ ​of​ ​a​ ​labyrinth​ ​is​ ​being​ ​led​ ​by Gail​ ​Solomon.​ ​The​ ​concept​ ​overview​ ​will​ ​describe​ ​the​ ​goal,​ ​benefits,​ ​possible sites,​ ​estimated​ ​costs​ ​of​ ​the​ ​project​ ​by​ ​category,​ ​requested​ ​Grant​ ​funding​ ​and approach​ ​to​ ​raising​ ​additional​ ​required​ ​funds​ ​not​ ​covered​ ​by​ ​the​ ​Grant. ACTION:​​ ​Solomon​ ​will​ ​agendize,​ ​prepare​ ​and​ ​present​ ​the​ ​overview​ ​of​ ​the proposal​ ​to​ ​the​ ​Town​ ​Council​ ​at​ ​its​ ​October​ ​meeting.​ ​If​ ​approved,​ ​Solomon​ ​will initiate​ ​the​ ​grant​ ​application​ ​process​ ​using​ ​the​ ​supplied​ ​Grant​ ​Proposal​ ​Form. Agenda​ ​Item​ ​4:​​ ​LAH​ ​PAC​ ​Annual​ ​Report The​ ​PAC​ ​annual​ ​report​ ​has​ ​been​ ​prepared​ ​for​ ​the​ ​Town​ ​Council. ACTION:​​ ​Robyn​ ​Aber​ ​will​ ​agendize​ ​the​ ​Annual​ ​Report.​ ​Farah​ ​Tabatabai​ ​will deliver​ ​the​ ​Annual​ ​Report​ ​to​ ​the​ ​Town​ ​Council. Agenda​ ​Item​ ​5:​​ ​Sculptures​ ​Dedication​ ​Ceremony Discussion​ ​centered​ ​on​ ​the​ ​sequence​ ​of​ ​events​ ​leading​ ​to​ ​the​ ​dedication.​ ​A non-conflicting​ ​date​ ​in​ ​October​ ​or​ ​November​ ​needs​ ​to​ ​be​ ​selected​ ​that accommodates​ ​the​ ​Los​ ​Altos​ ​Hills​ ​events​ ​calendar​ ​and​ ​certain​ ​key​ ​invitees, including​ ​Karen​ ​Druker,​ ​and​ ​others.​ ​A​ ​guest​ ​list​ ​of​ ​invitees​ ​including​ ​the​ ​Press, residents​ ​of​ ​LAH,​ ​local​ ​representatives​ ​of​ ​the​ ​Arts,​ ​etc.​ ​needs​ ​to​ ​be​ ​assembled. Publicity​ ​must​ ​be​ ​produced​ ​and​ ​promulgated.​ ​The​ ​dedication​ ​program​ ​must​ ​be planned​ ​and​ ​staffed.​ ​The​ ​event​ ​itself​ ​must​ ​be​ ​planned​ ​and​ ​managed​ ​including​ ​site prep,​ ​supplies,​ ​food,​ ​cleanup,​ ​etc.​ ​It​ ​was​ ​agreed​ ​that​ ​covering​ ​the​ ​sculptures​ ​in advance​ ​of​ ​the​ ​dedication​ ​unveiling​ ​should​ ​be​ ​limited​ ​to​ ​the​ ​preceding​ ​day​ ​or​ ​two and​ ​should​ ​be​ ​minima​ ​and​ ​dignified. ACTION:​​ ​Aber​ ​to​ ​request​ ​Gail​ ​Solomon​ ​or​ ​Stacey​ ​Newman​ ​to​ ​plan​ ​the​ ​program and​ ​Deb​ ​Padovan​ ​to​ ​plan​ ​the​ ​event. Agenda​ ​Item​ ​7:​​ ​Public​ ​Art​ ​Fundraising​ ​and​ ​Marketing​ ​Flyer As​ ​a​ ​first​ ​step​ ​to​ ​building​ ​public​ ​awareness​ ​of​ ​the​ ​PAC,​ ​it​ ​was​ ​decided​ ​to​ ​enter​ ​a brief​ ​article​ ​profiling​ ​the​ ​PAC​ ​in​ ​the​ ​December​ ​2017​ ​issue​ ​of​ ​“Our​ ​Town”,​ ​the LAH​ ​newsletter.​ ​​ ​Concurrently,​ ​the​ ​PAC​ ​will​ ​need​ ​to​ ​produce​ ​a​ ​brochure​ ​to​ ​inform residents​ ​on​ ​proposed​ ​future​ ​PAC​ ​activities​ ​and​ ​invite​ ​financial​ ​support.​ ​Radford indicated​ ​that​ ​the​ ​Town​ ​Manager​ ​budget​ ​would​ ​pay​ ​for​ ​a​ ​PAC​ ​marketing​ ​flyer. ACTION:​​ ​Aber​ ​will​ ​draft​ ​an​ ​article​ ​and​ ​collect​ ​comments​ ​and​ ​submit​ ​a​ ​final version​ ​for​ ​inclusion​ ​in​ ​the​ ​next​ ​“Our​ ​Town”​ ​by​ ​the​ ​submission​ ​deadline. Adjourned:​​ ​9:05pm Submitted​ ​by:​​ ​David​ ​Milgram​ ​-​ ​September​ ​20,​ ​2017​ ​(Draft)