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HomeMy WebLinkAbout4/19/2018 1 City Council Regular Meeting Minutes April 19, 2018 Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, April 19, 2018 Council Chambers, 26379 Fremont Road, Los Altos Hills, California Mayor Radford called the meeting to order at 6:03 p.m. CALL TO ORDER (6:00 P.M.) A. Roll Call Present: Mayor Radford, Mayor Pro Tem Spreen, Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Suzanne Avila, Public Works Director/City Engineer Allen Chen, Financial Consultant Jim Steele, Community Services Supervisor Sarah Robustelli, City Clerk Deborah Padovan B. Pledge of Allegiance The City Council wished Councilmember Waldeck a very happy 75th birthday. 1. AGENDA REVIEW Councilmember Waldeck asked to pull Items 4.J and 4.O from the Consent Calendar. 2. PRESENTATIONS AND APPOINTMENTS A. Presentation by Seth Miller, Regional Public Affairs Manager with the P eninsula Division of the League of CA Cities Seth Miller with the League of California Cities presented information on the June 2018 statewide ballot measures. Council asked questions of Mr. Miller and received his responses. No action was taken. B. Appointment to the Los Altos Hills Open Space Committee City Clerk Deborah Padovan introduced the application of Julia Zarcone for appointment to the Open Space Committee. Ms. Zarcone was not in attendance. 2 City Council Regular Meeting Minutes April 19, 2018 The Council requested that Ms. Zarcone first attend an Open Space Committee meeting and then return to the Council for consideration. No action was taken. C. Appointment to the Los Altos Hills History Committee City Clerk Padovan presented Sylvia Jensen's application to the Los Altos Hills History Committee. Sylvia Jensen, Los Altos Hills, introduced herself to the City Council and expressed an interest in serving on the committee. MOTION MADE AND SECONDED: Councilmember Corrigan moved to appoint Sylvia Jensen to the Los Altos Hills History Committee for a four-year term. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None D. Appointment to the Los Altos Hills Finance and Investment Committee Chris Wellborn, Los Altos Hills, responded to questions from the Council. MOTION MADE AND SECONDED: Councilmember Corrigan moved to appoint Chris Welborn to the Finance and Investment Committee for a second, four-year term. The motion was seconded by Mayor Pro Tem Spreen. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None 3 City Council Regular Meeting Minutes April 19, 2018 E. Annual Report of the Los Altos Hills History Committee Carol Gottlieb Co-Chair of the Los Altos Hills History Committee presented the annual report of the Committee. Council discussion ensued. No action was taken. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Bob Sandor, Los Altos Hills, expressed his displeasure with the short-term rentals regulations. Robert Leland, Los Altos Hills, said that he signed up for the weed abatement program, but his property was not abated. He was concerned due to the wildfires in Sonoma and Napa Counties. Katelyn Lewis, GreenWaste Recovery, introduced herself as Director of Sustainability and Strategies and provided updates on the activities between GreenWaste and the Town. Rhoda Fry, Cupertino, spoke about the Lehigh Cement plant. 4. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Corrigan moved to approve the CONSENT CALENDAR with the exception of Items 4.J, 4.M. and 4.O. The motion was seconded by Mayor Pro Tem Spreen. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None A. Approval of Special Meeting Minutes: City Council Meeting - March 22, 2018 B. Review of Disbursements: March 1, 2018 - March 31, 2018 $836,612 4 City Council Regular Meeting Minutes April 19, 2018 C. Resolution 25-18 Approving Amendment No. 1 to the Sanitary Sewer Reimbursement Agreement Purissima Road Sewer Line Project dated May 15, 2003 Between the Town and Ghaffari and Ganesan (Staff: A. Chen) D. Proclaiming May 9, 2018 as Stand Up for Public Schools Day (Staff: D. Padovan) E. Proclamation Expressing Appreciation for Shigaeki Mori (Staff: D. Padovan) F. Resolution 26-18 Authorizing the City Manager to Enter into an Agreement with Management Partners for Project Management for the Town's Finance Department in an amount not to exceed $75,000 (Staff: C. Cahill) G. Resolution 27-18 Approving Job Descriptions and Amending the Employee Classification and Compensation Plan (Staff: C. Cahill) H. Resolution 28-18 Authorizing the City Manager to Execute an Agreement with the Sea by Alexander Steakhouse in an amount not to exceed $20,000 (Staff: D. Padovan) I. Resolution 29-18 Rejecting One Bid Received for the Westwind Barn Paddocks Improvement Project (Staff: A. Chen) K. Intentionally left blank. L. Resolution 30-18 Awarding a Contract to Provide Permitting Services for Creek Operation and Maintenance to ENGEO Inc. in the Amount of $50,060 (Staff: A. Chen) N. Resolution 31-18 Adopting an Amendment to the Personnel Rules and Regulations and Employee Classification and Compensation Plan to Allow Overtime Compensation to Exempt Employees During a Proclaimed Emergency (Staff: M. Hovey) P. Corrected Resolution 32-18 Making Determinations and Approving the Reorganization of an Uninhabited Territory Designated as Mora Heights Wa y No. 1, Approximately 2.57 Acres Located at 23220 Mora Glen Drive and 23261 Mora Heights Way; File #386-17-MISC (Staff: S. Avila) Q. Corrected Resolution 33-18 Making Determinations and Approving the Reorganization of an Uninhabited Territory Designated as Mora Heights Way No. 2, Approximately 1.65 Acres Located at 23281 Mora Heights Way; File #407-17- MISC (Staff: S. Avila) 5 City Council Regular Meeting Minutes April 19, 2018 The Council now considered Consent Calendar Items 4.J, 4.M and 4.O. J. Resolution 35-18 Accepting a Grant of a Pathway Easement; Lands of Emad-Vaez and Azad; 27333 Ursula Lane (Staff: A. Chen) Councilmember Waldeck asked about the easement. Director Avila explained the modification to the easement. MOTION MADE AND SECONDED: Mayor Pro Tem Spreen moved to adopt Resolution 35-18 accepting the grant of pathway easement. The motion was seconded by Councilmember Wu. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None O. Resolution 34-18 Authorizing the City Manager to Execute an Amendment to the Town Hall Land Lease Agreement with Crown Castle (Staff: Finance) Councilmember Waldeck asked what this item was about. City Manager Cahill explained the history of the cell tower installation and the use of power for the pole. Kjell Karlsson, Los Altos Hills, asked about the whole arrangement with AT&T and Crown Castle. Council discussion ensued. Allen Epstein, Los Altos Hills, said he wanted to close out the issue in a complete form. MOTION MADE AND SECONDED: Mayor Pro Tem Spreen moved to adopt Resolution 34-18 authorizing the City Manager to execute an amendment to the Town Hall Land Lease Agreement with Crown Castle for the mono-pine cell site. The motion was seconded by Councilmember Wu. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford 6 City Council Regular Meeting Minutes April 19, 2018 NOES: None ABSENT: None ABSTAIN: None M. Adoption (Second Reading) of Ordinance 575 Amending Chapter 10 of the Municipal Code (Zoning) to Adopt Short Term Rental Regulations Within Residential Zones in Los Altos Hills; File # 117-17-MISC (Staff: M. Moseley) Councilmember Spreen asked about the cost of the short-term rental ordinance. Council discussion ensued indicating that the Town may waive fees and allow free permitting. They want to encourage individuals sign up for notice so that the Town has a way to reach out to them. The intent is not to be big brother, but good neighbors. MOTION MADE AND SECONDED: Mayor Pro Tem Spreen moved to waive further reading and adopt Ordinance 575 amending Chapter 10 of the LAHMC. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None 5. ONGOING BUSINESS A. Receive and Approve Goal Setting Workshop Report from Facilitator and Provide Direction for Implementing Recommendations (Staff: C. Cahill) Nancy Hetrick, Goal Setting Facilitator with Management Partners, provided a summary and outlined the priorities from the goal setting session with the City Council on February 23, 2018. The Council discussed each goal individually. Goal No. 1: Public Safety. Mayor Radford asked Sheriff Captain Rich Urena to address public safety issues. The Captain informed the Council that the sheriff's 7 City Council Regular Meeting Minutes April 19, 2018 office was taking proactive approaches and was always willing to engage in public education to assist residents to be self-aware. Goal No. 2: Attract/Retain Town Staff. City Manager Cahill informed the Council that a staff committee has been formed to come up with some ideas to enhance employment. The City Manager will return to the Council at a later date with suggested actions. Goal No. 3: Pathways. This item was not discussed at this time as Mayor Pro Tem Spreen was providing a status report under Council Initiated Items. Goal No. 4: Road Maintenance. City Manager Cahill said that last year was the largest maintenance budget to date and staff has been addressing many of the private/public road issues. A proposed budget for road maintenance will be presented in June. Director Chen stated that the town's Pavement Condition Index (PCI) was 77 two years and it is now 79. We are in the top 15% of all Bay Area cities for road maintenance. Goal No. 5: Advisory Committees. As this was scheduled for discussion later on the agenda, it was not discussed. Councilmember Wu stated that she will recuse herself from the topic regarding anything related to Town Hall facilities. Goal No. 6: Facilities and Space Needs. An ad hoc committee will meet with the architect to discuss space needs. There was consensus to proceed but the costs shall not exceed the City Manager's spending limits. City Attorney Mattas recommended that Councilmember Wu should abstain from voting on Goal No. 6 (Facility and Space Needs Assessment). Councilmember Wu recused herself and stepped down from the dais and left the room. Mayor Radford MOVED to allow staff and committee work to determine facilities needs assessment by the Fall, including specific suggestions on requirements for space and complete the assessment by August 1, 2018. Council discussion ensued. Mayor Radford withdrew his motion. City Attorney Mattas stated that staff will understand that the direction on the item is to proceed, but not exceed the City Manager's spending limits, so when the final action on the list, it will incorporate that into the motion and Councilmember Wu will not be voting on Goal No. 6. Councilmember Wu returned to the dais. 8 City Council Regular Meeting Minutes April 19, 2018 Goal No. 7: Sanitary Sewer System Management. The City Manager stated that staff is working on a plan to come up with a better management system. However, at this time, no further discussion was required. Goal No. 8: Community Engagement. The Community Relations Committee is working on the feasibility of reinventing a new neighborhood network. Staff has also partnered with the Santa Clara County Fire Department and the Sheriff's Office for educational workshops for seniors. Goal No. 9: Code Enforcement. City Manager Cahill informed the Council that staff is already taking action through the short-term rental ordinance and the City Council approved last year budget to include a code enforcement officers for three days a week. MOTION MADE AND SECONDED: Councilmember Waldeck moved to accept the report of the nine priorities and suggested action items. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None Councilmember Wu abstained from voting on Goal No. 6. Mayor Radford recognized Facilitator Nancy Hetrick for the great work she did and the value of the money we spent to produce this was off the charts. B. Resolution Awarding a Contract for the Page Mill/Moon Lane Pedestrian Bridge Improvement Project (Staff: A. Chen) Public Works Director Allen Chen presented the staff report. Council discussion ensued. MOTION MADE AND SECONDED: Mayor Pro Tem Spreen moved to adopt Resolution 36-18 awarding the contract for the Page Mill/Moon Lane Pedestrian Bridge Improvement Project to O'Grady Paving, Inc., in the amount of $122,000. The motion was seconded by Councilmember Wu. Motion Carried 5 to 0: 9 City Council Regular Meeting Minutes April 19, 2018 AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None C. Resolution Approving the Annual 2018-19 Projects List to be Submitted to the California Transportation Commission for SB1 Compliance (Staff: A. Chen) Public Works Director Chen presented the staff report. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Corrigan moved to adopt Resolution 37-18 approving the 2018-19 project list for SB1 compliance. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None D. Review, Discussion and Potential Direction and Amendment to the Standing Committee Resolution Relating to Committee Code of Conduct (Staff: D. Padovan) City Attorney Mattas suggested to the Council that the agenda item is focused on the policies you have in relation to committee members. He recommended that the Council conversation be generic to the issues, and not to any specific issues or applications. Council discussion ensued. Tim Tosta, San Mateo, said that the document that was sent today was not dealing with any specific case, but dealing with specific practices that in many instances that are done automatically. 10 City Council Regular Meeting Minutes April 19, 2018 Further Council discussion ensued. Councilmembers Waldeck and Corrigan will continue to meet on this topic and return with a recommendation next month. 6. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Request by the Environmental Initiatives Committee to Hold an Energy and Environment Seminar Series Srini Srinivasan, Member of the Environmental Initiatives Committee, requested City Council approval for the committee to hold an energy and environment seminar series. Council discussion ensued. It was suggested that the committee may want to look at how the Town looks at conservation as it relates to recycling, trash, as well as conservation water and resources that our systems use. Councilmember Corrigan challenged the committee to think about themselves as the one organization that captures the thoughts and makes recommendations on decisions for all three of those issues. MOTION MADE AND SECONDED: Mayor Pro Tem Spreen moved to approve the Environmental Initiatives Committee to Hold an Energy and Environment Seminar Series. The motion was seconded by Councilmember Wu. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None B. Request by the Community Relations Committee to Approve the Picnic Budget for 2018 Councilmember Corrigan presented the item. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Corrigan moved to authorize $45,500 up to not to exceed $50,000 for the Town Picnic. The motion was seconded by Mayor Pro Tem Spreen. 11 City Council Regular Meeting Minutes April 19, 2018 Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None C. Presentation by the Finance and Investment Committee on Recommended Investment Policy for PARS Pension Trust and Request for a Motion to Approve Said Policy Roddy Sloss, Chair of the Finance and Investment Committee presented the item. MOTION MADE AND SECONDED: Councilmember Wu moved to authorize the Finance and Investment Committee request for a policy on a Recommended Investment Policy for PARS Pension Trust. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None 7. STAFF REPORTS A. City Manager City Manager Cahill informed the Council that staff met with Waymo, the self- driving car company, regarding autonomous car operations in town. Allan Epstein, Los Altos Hills, asked if the City Manager was just informing the Council if this was going to happen or if he was seeking approval. City Manager Cahill responded the Town cannot prevent them from operating in Town. 12 City Council Regular Meeting Minutes April 19, 2018 B. City Attorney City Attorney Mattas advised the Council that state law changed last year and the Council must take AB 1661 (Sexual Harassment) training. C. City Clerk – No report. D. Planning Director Director Avila informed the Council that two planners are leaving as of the first week of May. E. Administrative Services Director – No report. F. Public Works Director – No report. 8. COUNCIL INITIATED ITEMS A. Report from Mayor Pro Tem Spreen on Action Item from 2/23 Goal Setting Session to Address Schedule and Status of Master Path Plan Update (Mayor Pro Tem Spreen) Mayor Pro Tem Spreen provided an update on the status of the Master Path Plan Update, the Bob Stutz Connector Path, the Ursula Path, the pathway fee study, and the Gardner Bullis frontage road pathway. Council discussion ensued. No action was taken. Allan Epstein, Los Altos Hills, questioned the process on how these events occurred. Kjell Karlsson, Los Altos Hills, clarified his thoughts on the Ursula path. Jitze Couperus, Los Altos Hills, commended the solution for the paths and thanked everyone involved. B. Discussion and Potential Action to Initiate a West Ravensbury Avenue Island Annexation (Address Numbers 22536, 22520, 22580, 22548, 22552, 22556 Ravensbury; APNs 351-08-026 and 351-08-032) (Councilmember Waldeck) Councilmember Waldeck introduced the topic. Planning Director Avila presented the process for an island annexation. Don Hansen, an adjacent neighbor, spoke in support of annexation. Council discussion ensued. 13 City Council Regular Meeting Minutes April 19, 2018 Scott Overstreet, Los Altos Hills, spoke in support of the annexation. Allan Epstein, Los Altos Hills, said that the motivation of the requestors is that they want to control development. DIRECTION: Staff shall reach out to property owners to see if they would like to be annexed. MOTION MADE AND SECONDED: Councilmember Waldeck moved to continue the meeting past 10 p.m. The motion was seconded by Councilmember Wu. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None C. Discussion and Potential Action to Establish and Partially Fund a South Bay Airplane Roundtable Similar to the SFO Roundtable Model (Councilmember Waldeck) Councilmember Waldeck presented the item. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Waldeck moved to establish and partially fund a South Bay Airplane Roundtable similar to the SFO roundtable model in the amount of $7,500 when needed and for one year; the amount shall be reviewed annually. The motion was seconded by Mayor Radford. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None 14 City Council Regular Meeting Minutes April 19, 2018 9. ADJOURN The meeting adjourned at 10:10 p.m. Respectfully submitted, Deborah Padovan Deborah Padovan City Clerk The minutes of the April 19, 2018 regular City Council meeting were approved as presented at the May 17, 2018 regular City Council meeting.