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HomeMy WebLinkAbout6/21/2018 1 City Council Regular Meeting Minutes June 21, 2018 Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, June 21, 2018 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (6:00 P.M.) Mayor Radford called the meeting to order at 6:00 p.m. A. Roll Call Present: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Suzanne Avila, Public Works Director/City Engineer Allen Chen, Financial Consultant Jim Steele; Utility Engineering Manager Nichol Bowersox; City Clerk Deborah Padovan B. Pledge of Allegiance 1. AGENDA REVIEW Mayor Radford explained that due to Councilmember Corrigan’s attendance via teleconferencing, all votes would be roll call votes. Also, regarding selecting Planning Commissioners, no ballots will be distributed, but votes would be verbal with an open roll call vote. Additionally, the Mayor moved agenda item 8.A to immediately follow the Consent Calendar. 2. PRESENTATIONS AND APPOINTMENTS A. Appointment to the Los Altos Hills History Committee City Clerk Deborah Padovan presented the application of Carol Grewal to the Los Altos Hills History Committee. Carol Grewal, Los Altos Hills, introduced herself to the City Council and expressed an interest in serving on the History Committee. 2 City Council Regular Meeting Minutes June 21, 2018 MOTION MADE AND SECONDED: Mayor Pro Tem Spreen moved to appoint Carol Grewal to the Los Altos Hills History Committee for a four-year term ending in June 2022. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None B. Appointments to the Los Altos Hills Emergency Communications Committee City Clerk Padovan introduced the application of Terry Kearney. She stated that applicant Eduardo Arias was not present and would return next month with his application. Terry Kearney, Los Altos Hills, introduced himself to the City Council and explained why he would like to serve on the Emergency Communications Committee. MOTION MADE AND SECONDED: Councilmember Waldeck moved to appoint Terry Kearney to the Emergency Communications Committee for a four- year term ending June 2022. The motion was seconded by Mayor Pro Tem Spreen. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None MOTION MADE AND SECONDED: Councilmember Corrigan moved to appoint Eduardo Arias to the Emergency Communications Committee for a four- year term ending June 2022. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: 3 City Council Regular Meeting Minutes June 21, 2018 AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None C. Appointment to the Valley Transportation Authority Bicycle and Pedestrian Advisory Committee City Clerk Padovan introduced the application of Susan Cretekos. Susan Cretekos, Los Altos Hills, expressed her interest in continuing to serve on the VTA Pedestrian and Bicycle Advisory Committee. MOTION MADE AND SECONDED: Mayor Pro Tem Spreen moved to appoint Susan Cretekos to the Valley Transportation Authority Bicycle and Pedestrian Advisory Committee for a two-year term. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None D. Appointments to the Los Altos Hills Planning Commission Vijay Chawla, Los Altos Hills, introduced herself to the City Council and expressed her desire to serve on the Planning Commission. Council asked questions of Ms. Chawla and received her responses. Robert Leland, Los Altos Hills, introduced himself to the City Council and expressed his desire to serve on the Planning Commission. Council asked questions of Mr. Leland and received his responses. 4 City Council Regular Meeting Minutes June 21, 2018 Rajiv Patel, Los Altos Hills, introduced himself to the City Council and expressed his desire to serve on the Planning Commission. Council asked questions of Mr. Patel and received his responses. Edward Smith, Los Altos Hills, introduced himself to the City Council and expressed his desire to serve on the Planning Commission. Council asked questions of Mr. Smith and received his responses. Jim Waschura, Los Altos Hills, introduced himself to the City Council and expressed his desire to serve on the Planning Commission. Council asked questions of Mr. Waschura and received his responses. Council discussion ensued. The Council then stated their selections, as follows: Councilmember Corrigan selected Vijay Chawla and Rajiv Patel Councilmember Waldeck selected Rajiv Patel and Edward Smith Councilmember Wu selected Edward Smith and Jim Waschura Mayor Pro Tem Spreen selected Rajiv Patel and Edward Smith Mayor Radford abstained from selecting any individuals. The City Clerk tallied the selection and announced that Rajiv Patel and Edward Smith each received three votes. MOTION MADE AND SECONDED: Mayor Pro Tem Spreen moved to appoint Rajiv Patel and Edward Smith to the Planning Commission for a four-year term ending June 30, 2022. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Mayor Radford, Mayor Pro Tem Spreen, Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None 5 City Council Regular Meeting Minutes June 21, 2018 E. Annual Report of the Los Altos Hills Pathways Committee Rachelle Mirkin, Chair of the Los Altos Hills Pathways Committee presented the annual report of the committee. Council discussion ensued. No action was taken. F. Annual Report of the Los Altos Hills Emergency Communications Committee Dru Anderson and Scott Overstreet, Co-Chairs of the Los Altos Hills Emergency Communications Committee presented the annual report of the committee. Council discussion ensued. No action was taken. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Pat Lang, Los Altos Hills, encouraged individuals to attend a candlelight vigil in Mt. View for the detained children. 4. PUBLIC HEARINGS A. Resolution Adopting the Proposed FY 2018-19 Operating and Capital Budget and Gann Limit for the Town of Los Altos Hills (Staff: Finance) Jim Steele, Financial Consultant, presented the FY 2018-19 Budget. Council discussion ensued. Mayor Radford opened up the Public Hearing. Seeing no one wishing to speak, Mayor Radford closed the Public Hearing. MOTION MADE AND SECONDED: Moved by Mayor Pro Tem Spreen, seconded by Councilmember Waldeck and passed unanimously to adopt Resolution 46-18 approving the 2018-19 Operating and Capital Budgets and the Gann Appropriations Limit. The motion was seconded by Councilmember Waldeck. 6 City Council Regular Meeting Minutes June 21, 2018 Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None Councilmember Corrigan recused herself from the discussion on the Gardner Bullis capital improvement project. MOTION MADE AND SECONDED: Mayor Pro Tem Spreen moved to adopt Resolution 47-18 approving the Gardiner Bullis capital improvement project budget of $40,000. The motion was seconded by Mayor Radford. Motion Carried 4-0-1: AYES: Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None RECUSE: Councilmember Corrigan Councilmember Corrigan returned to the discussion. B. Resolution Requesting that the Santa Clara County Tax Collector Collect Delinquent Sewer Charges, the 2018-2019 Sewer Service Charges, and Contractual Assessment District Charges for Both the Palo Alto and Los Altos Sewer Basins (Staff: A. Chen) Mayor Radford opened the Public Hearing. Council asked questions of staff and received responses. Allan Epstein, Los Altos Hills, explained the process and eight properties were missed; that was eight out of twenty-six properties. Councilmembers Waldeck and Wu agreed to form a subcommittee to review the sewer roll process. 7 City Council Regular Meeting Minutes June 21, 2018 Mayor Radford closed the Public Hearing. MOTION MADE AND SECONDED: Mayor Pro Tem Spreen moved to adopt Resolution 48-18 Requesting that the Santa Clara County Tax Collector Collect Delinquent Sewer Charges, and Contractual Assessment District Charges for Both the Palo Alto and Los Altos Sewer Basins. The motion was seconded by Mayor Radford. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None C. LANDS OF TOP ELEGANT INVESTMENT, LLC (Formerly Lands of Stirling); Request for Approval of a Tentative Map to Subdivide an 18.18 Acre Parcel into Nine Lots; Lands of Top Elegant Investment LLC (Formerly Lands of Stirling); 28030 Natoma Road; File #193-14-TM-IS -ND (Staff: S. Avila) Ex Parte Disclosures: Councilmember Waldeck stated that he met with committee members, the applicant and project manager; he has spoken with Tim Tosta, but not recently; Councilmember Wu said she discussed the project with residents and applicants; Mayor Pro Tem Spreen stated that met with residents; Councilmember Corrigan met with Tim Tosta and Kit Gordon; Mayor Radford met with the applicant and exchanged a number of emails with residents. Planning Director Avila presented the staff report. Mayor Radford opened the Public Hearing. Rosy Ko, Applicant presented her project to the City Council. Kit Gordon, Los Altos Hills, said there have been substantial improvements on this project in the last 8 to 10 months. She then explained her issues with Lot 7. Sue Welch, Los Altos Hills, expressed concerns regarding Lot 7. Carol Gottlieb, Los Altos Hills, expressed concerns about the mitigated oak trees and how they could hinder the view easements from the older lots. 8 City Council Regular Meeting Minutes June 21, 2018 Alice Sakamoto, Los Altos Hills, asked that the 30-foot easement be mowed annually as has been done historically for fire break purposes. The applicant responded to the comments that were made. Kelly Hardwicke, Ph.D., H.T. Harvey & Associates, explained that there is a valley in Lot 7 and it gets narrower towards the bottom to the point where they have mapped the beginning point of the jurisdictional stream. Jeff Peterson, Project Engineer, responded to questions from the City Council. David Hoexter, Project Geologist, Romig Engineers, Inc., responded to questions related to water. Mayor Radford closed the Public Hearing. Council discussion ensued. MOTION MADE AND SECONDED: Mayor Radford moved to adopt the mitigated negative declaration and the mitigation monitoring and report program, included as Attachment 4. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None MOTION MADE AND SECONDED: Mayor Radford moved to approve Subdivision Map Act findings in Attachment 1; approve the Tentative Map, subject to the conditions of approval in Attachment 2 and inclusive of the Landscape Master Plan in Attachment 3; and the Tentative Map plan set and amend section 13.5 of the CCR's to modify the approval body from the City Manager and City Attorney to the Town Council; and condition 31 modified to require approval of creek/open space easement protective fencing by staff and the Open Space Committee. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford 9 City Council Regular Meeting Minutes June 21, 2018 NOES: None ABSENT: None ABSTAIN: None MOTION MADE AND SECONDED: Councilmember Waldeck moved to extend the meeting past 10:00 p.m. The motion was seconded by Mayor Pro Tem Spreen. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None The Council Meeting went into Recess at 9:55 p.m. The Council Meeting Reconvened to Open Session at 10:01 p.m. 5. CONSENT CALENDAR Public Works Director Allen Chen requested that item 5.D be removed from the agenda and not considered. MOTION MADE AND SECONDED: Councilmember Waldeck moved to approve the CONSENT CALENDAR with the exception of 5.D, as follows. The motion was seconded by Mayor Pro Tem Spreen. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None A. Approval of Regular Meeting Minutes: City Council Meeting - May 17. 2018 10 City Council Regular Meeting Minutes June 21, 2018 B. Review of Disbursements: May 1, 2018 - May 31, 2018 $689,357.13 C. Resolution 49-18 Setting a Date for Consideration of a Reorganization (Annexation) of an Uninhabited Territory Designated as Mora Heights Way No. 3, Approximately 1.075 Acres (23288 Mora Heights Way) and 2.051 Acres (23260 and 23270 Mora Heights Way); APNS 331-14-022, 331-14-024 and 331-14-025; File #386-17-MISC (Staff: S. Avila) D. Resolution Awarding Contract for the 2018 Sanitary Sewer Repair and Replacement Project (Staff: A. Chen) - this item was not considered. E. Resolution 50-18 Granting an Open Space Easement; Lands of Niu and Luo; 14510 Manuella Road; File #42-18-ZP-SD (Staff: S. Avila) F. Resolution 51-18 Approving and Authorizing Execution of a Sanitary Sewer Reimbursement Agreement Between the Town of Los Altos Hills and Japjit and Rebecca Tulsi (Staff: A. Chen) G. Resolution 52-18 Authorizing the City Manager to Enter into an Agreement to Purchase a New Tractor and Flail Mower for the Public Works Department in an amount not to exceed $165,000 (Staff: A. Chen) H. Resolution 53-18 Approving an Amendment to the Utility Engineering Manager Job Description and Departmental Reorganization (Staff: C. Cahill) The Council now considered Item 8.A. 8. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Report from the Facility and Space Needs City Council Subcommittee (Mayor Pro Tem Spreen) Councilmember Wu abstained as she lives within 500 of Town Hall, stepped down from dais and left the room. Mayor Pro Tem Spreen presented the report. Council discussion ensued. MOTION MADE AND SECONDED: Mayor Pro Tem Spreen moved to authorize continued meeting of the Facilities Subcommittee to proceed with early conceptual designs of some possible solutions and investigate need requirements. The motion was seconded by Councilmember Waldeck. 11 City Council Regular Meeting Minutes June 21, 2018 MOTION CARRIED 4-0-1: AYES: Councilmember Corrigan, Councilmember Waldeck, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: Councilmember Wu Councilmember Wu returned to the dais. 6. NEW BUSINESS A. Motion to Waive Reading and Introduce an Ordinance (First Reading) Amending Title 4, Chapter 1, Sections 4-1.06 Disaster Council Membership and 4-1.07 - Disaster Council Powers and Duties Emergency Organization and Function (Staff: M. Hovey) Emergency Preparedness Coordinator Marsha Hovey presented the staff report. MOTION MADE AND SECONDED: Mayor Pro Tem Spreen moved to waive reading and introduce an ordinance amending Los Altos Hills Municipal Code sections 4-1.06 Disaster Council Membership and 4-1.07 Disaster Council powers and duties. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None The Council now considered Agenda Items 10.A and B. 10. COUNCIL INITIATED ITEMS A. Request by the Cities Association to initiate the formation of an intergovernmental partnership between the cities and counties of Santa Clara And Santa Cruz Counties, Norman Y. Minéta San Jose International Airport, San Francisco 12 City Council Regular Meeting Minutes June 21, 2018 International Airport, and the FAA that will serve as a permanent aircraft noise mitigation entity (Councilmember Waldeck) Councilmember Waldeck presented the item. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Waldeck moved to adopt Resolution 54-18 to Join the Santa Clara/Santa Cruz Community Roundtable with the stipulation that the Roundtable receive at least 50% of the budget covered before the Town participates and that the amount does not exceed $10,000. The motion was seconded by Councilmember Corrigan. Motion Carried 4-0-1: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen NOES: None ABSENT: None ABSTAIN: Mayor Radford B. Discussion and Possible Direction to Consider Supporting the Cities Association Request to Form a Sub-region for the Regional Housing Needs Allocation (RHNA) in the 2023-2031 Cycle (Councilmember Waldeck) Councilmember Waldeck presented the item. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Waldeck moved to adopt Resolution 54A-18 of Intent to Support Formation of a Housing Subregion of Santa Clara County Local and County Governments to Facilitate and Implement Countywide Housing Production Consistent with the Regional Housing Needs Allocation (RHNA) Formula Currently Assigned by the Association of Bay Area Governments (ABAG). The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None 13 City Council Regular Meeting Minutes June 21, 2018 ABSENT: None ABSTAIN: None 7. ONGOING BUSINESS A. Amend the Standing Committee Resolution to Update Section 3(b)(iv) to Limit Membership on Three Committees and Section 4(e) to Include Annual Training for Committee Leadership (Staff: D. Padovan) - this item was not considered and continued to the July City Council meeting. 9. STAFF REPORTS A. City Manager - No report. B. City Attorney - No report. C. City Clerk - No report. D. Planning Director - No report. E. Administrative Services Director - No report. F. Public Works Director - No report. 11. ADJOURN The meeting adjourned at 11:10 p.m. Respectfully submitted, Deborah Padovan Deborah Padovan City Clerk The minutes of the June 21, 2018 regular City Council meeting were approved as presented at the August 16, 2018 regular City Council meeting.