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HomeMy WebLinkAbout7/19/2018 1 Regular City Council Meeting Minutes July 19, 2018 Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, July 19, 2018 Council Chambers, 26379 Fremont Road, Los Altos Hills, California Mayor Radford called the meeting to order at 6:04 p.m. CALL TO ORDER (6:00 P.M.) A. Roll Call Present: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Suzanne Avila, Public Works Director/City Engineer Allen Chen, Administrative Services Director Kelly Mayes, Utility Engineering Manager Nichol Bowersox, City Clerk Deborah Padovan B. Pledge of Allegiance City Manager Carl Cahill introduced the new Administrative Services Director Kelly Mayes and the new Utility Engineering Manager Nichol Bowersox. 1. AGENDA REVIEW There were no changes to the agenda. 2. PRESENTATIONS AND APPOINTMENTS A. Appointment to the Los Altos Hills Environmental Design and Protection Committee City Clerk Deborah Padovan presented the application. MOTION MADE AND SECONDED: Councilmember Corrigan moved to appoint Vijay Chawla to the Environmental Design and Protection Committee for a four-year term. The motion was seconded by Mayor Pro Tem Spreen. Motion Carried 5 to 0: 2 Regular City Council Meeting Minutes July 19, 2018 AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Isabelle LaSalle, Field Representative from Assembly member Marc Berman's office introduced herself to the City Council. George Tyson, Los Altos Hills, introduced himself as a candidate for City Council for the upcoming election in November. Les Earnest, Los Altos Hills, spoke about a potential remodel of Town Hall and suggested utilizing the land on O'Keefe Lane. Roy Woolsey, Los Altos Hills, spoke about a development near his home. Council discussion ensued regarding Mr. Woolsey’s concerns. The Mayor stated that staff could choose to bring this matter to the Council next month. 4. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Waldeck moved to approve the CONSENT CALENDAR as follows. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None 3 Regular City Council Meeting Minutes July 19, 2018 ABSTAIN: None A. Approval of Special Meeting Minutes: Joint City Council/Finance and Investment Committee Meeting - May 30, 2018 B. Proclamation Celebrating the 10 Year Anniversary of Gardner Bullis School (Staff: D. Padovan) C. Motion to Waive Reading and Adopt Ordinance 576 (Second Reading) Amending Title 4, Chapter 1, Sections 4-1.06 Disaster Council Membership and 4-1.07 - Disaster Council Powers and Duties Emergency Organization and Function (Staff: M. Hovey) D. Resolution 55-18 Awarding a Contract for the 2018 Pavement Rehabilitation and Drainage Improvement Project (Staff: A. Chen) E. Resolution 56-18 Authorizing the City Manager to Enter into an Agreement with Matrix Consulting Group for Preparation of a Cost Allocation Plan and User Fee Study (Staff: K. Mayes) F. Resolution 57-18 Authorizing the Principal Planner Job Description (Staff: S. Avila) G. Resolution 58-18 Approving the Fiscal Year 2018-19 Salary Schedules (Staff: K. Mayes) H. Resolution 59-18 Rejecting all Bids Received for the 2018 Sewer Repair and Replacement Project and Authorize Staff to Re-Advertise the 2018 Sewer Repair and Replacement Project for Bids (Staff: N. Bowersox) I. Resolution 60-18 Authorizing the City Manager to Execute the Second Amendment to the Maintenance Services Agreement Between the Town of Los Altos Hills and West Bay Sanitary District for Operation and Maintenance of Los Altos Hills Sanitary Sewer System (Staff: N. Bowersox) J. Resolution 61-18 Making Determinations and Approving the Reorganization of Uninhabited Territory Designated as Mora Heights Way No. 3 Consisting of 2.051 Acres Located at 23260 and 23270 Mora Heights Way and 1.075 Acres Located at 23288 Mora Heights Way (Staff: S. Avila) K. Resolution 62-18 Granting an Open Space Easement; Lands of Wang and Yu; 12735 Alto Verde Lane; File #208-17-ZP-SD (Staff: S. Avila) L. Notification of Fast Track Approval: Lands of Sand Brook, LLC; 11871 Hilltop Drive; File #SD-18-0006; A request for a Site Development Permit for a new 4 Regular City Council Meeting Minutes July 19, 2018 5,819 square foot residence with basement and attached two -car 507 square foot garage (maximum height 27 feet), 1,908 square-foot barn (maximum height 18 feet), 784 square foot second unit (maximum height 16 feet) and swimming pool. CEQA review: Categorical Exemption per Section 15303(a) and (e). (Staff: S. Avila) Appeal deadline: Wednesday, August 1, 2018 by 5:00 p.m. 5. NEW BUSINESS A. Discussion and Direction to Staff Regarding Recruitment of Citizens Interested in Completing Planning Commissioner Jim Basiji's Unexpired Four-Year Term, Expiring June 30, 2020 (Staff: D. Padovan) Mayor Radford introduced the topic of an appointment to the Planning Commission and sought requested input from the City Council. City Attorney Steve Mattas explained that the Council is required to notice the vacancy for a period of 10 days. The Council may direct staff to start the recruitment process for the vacancy and issue the notice. The item could then return to the City Council in August and an appointment could be made. DIRECTION: Immediately post the position; reconnect with the individuals who applied last month and inform them that there is no need to reapply and their original application will be considered; the City Council, at their August 16th meeting, will select an individual to fill the position. 6. ONGOING BUSINESS A. Amend the Standing Committee Resolution 63-18 to Update Section 3(b)(iv) to Limit Membership on Three Committees and Section 4(e) to Include Annual Training for Committee Leadership (Staff: D. Padovan) Council discussion ensued. Richard Partridge, Los Altos Hills, said that the three committees (Pathways, Open Space, and Environmental Design and Protection Committee) fill very different roles and there is no significant overlap that he can recall after serving nine years on the Planning Commission. He further said that the individuals who step up should be applauded and not ostracized. Pat Lang, Los Altos Hills, said that the individuals on committees work very hard and this proposal is insulting. Kjell Karlsson, Los Altos Hills, asked, "what problem are we trying to solve?" 5 Regular City Council Meeting Minutes July 19, 2018 Jim Waschura, Los Altos Hills, said that they could let people serve on multiple committees but give them the charge to abstain so they are only able to vote once on a particular project. Birgitta Indaco, Los Altos Hills, said that the Council makes the ultimate decision and leave it be. Carol Gottlieb, Los Altos Hills, said that one person who serves on two committees really helps communications between the two committees. Further Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Corrigan moved to amend Resolution 63-18 Establishing Standing Committees and Adopting General and Special Rules Pertaining Thereto including the edits to chair training as provided by Mayor Pro Tem Spreen. The motion was seconded by Councilmember Waldeck. Motion Carried 3 to 2: AYES: Councilmember Corrigan, Councilmember Waldeck, Mayor Radford NOES: Councilmember Wu, Mayor Pro Tem Spreen ABSENT: None ABSTAIN: None Councilmember Corrigan suggested distinguishing land use committees and calling them commissions. She has spoken with neighboring cities who have made the distinction between committees and commissions. Councilmember Corrigan said she would work with Mayor Pro Tem Spreen on this topic and the concept of joining forces with other small cities in the region. 7. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Request by the History Committee to Place the "Old Town Hall" Plaque on Town Hall Jitze Couperus, Member of the History Committee, introduced the topic of displaying the "old town hall" plaque on the current town hall. Council discussion ensued. 6 Regular City Council Meeting Minutes July 19, 2018 MOTION MADE AND SECONDED: Councilmember Corrigan moved to place the "Old Town Hall" Plaque on the current Town Hall with placement near the stained-glass window as suggested by the History Committee. The motion was seconded by Councilmember Waldeck. MOTION CARRIED 5 to 0: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu, Mayor Pro Tem Spreen, Mayor Radford NOES: None ABSENT: None ABSTAIN: None 8. STAFF REPORTS A. City Manager No report. B. City Attorney No report. C. City Clerk City Clerk Padovan informed the Council that the nomination period was now open to run for a City Council seat. There are two seats open and the nomination period ends August 10, 2018 D. Planning Director Planning Director Avila informed the Council that two new assistant planners have been hired and interviews for building inspector are scheduled for next week. E. Administrative Services Director No report. F. Public Works Director No report. 9.COUNCIL INITIATED ITEMS 7 Regular City Council Meeting Minutes July 19, 2018 There were no Council Initiated Items. 10. ADJOURN The meeting adjourned at 7:20 p.m. Respectfully submitted, Deborah Padovan Deborah Padovan City Clerk The minutes of the July 19, 2018 regular City Council meeting were approved as presented at the August 16, 2018 regular City Council meeting.