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HomeMy WebLinkAbout10/18/2018 1 City Council Regular Meeting Minutes October 18, 2018 Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, October 18, 2018 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (6:00 P.M.) Mayor Radford called the meeting to order at 6:03 p.m. A. Roll Call Present: Mayor Radford, Mayor Pro Tem Spreen, Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Suzanne Avila, Public Works Director/City Engineer Nichol Bowersox, Administrative Services Director Kelly Mayes, City Clerk Deborah Padovan B. Pledge of Allegiance 1. AGENDA REVIEW City Attorney Mattas reported that the Council had three closed session items; regarding labor negotiations the Council has created a subcommittee of Mayor Pro Tem Spreen, Councilmember Wu and Finance and Investment Committee Chair Bill Silver to review the employee issues. As a result of the formation of the subcommittee, staff recommends that 5.A and 5.B be removed from the regular meeting agenda. He further reported regarding the real property issues, that the City Council provided direction to staff to consult with the neighbors and fire department to work towards a resolution of the road issue and bring back the matter for Council consideration and action at the November 15, 2018 City Council meeting Councilmember Wu requested that Consent Calendar Item 4.H be pulled for discussion and Mayor Radford requested that Consent Calendar Item 4.E also be pulled for discussion. 2. PRESENTATIONS AND APPOINTMENTS A. Appointment to the Los Altos Hills Parks and Recreation Committee 2 City Council Regular Meeting Minutes October 18, 2018 City Clerk Padovan introduced Ying Liu for appointment to the Parks and Recreation Department. Councilmember Corrigan said that Ms. Liu would be a highly energetic and fabulous member of the committee. Ms. Ying Liu, Los Altos Hills, said she has two young children and would like to create more programs for young children. MOTION MADE AND SECONDED: Councilmember Corrigan moved to appoint Ying Liu to the Los Altos Hills Parks and Recreation Committee for a four- year term. The motion was seconded by Mayor Pro Tem Spreen. Motion Carried 5 to 0: AYES: Mayor Radford, Mayor Pro Tem Spreen, Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None B. Annual Report of the Los Altos Hills Parks and Recreation Committee Ingrid Sperow, Chair of the Los Altos Hills Parks and Recreation Committee, presented the annual report of the committee. Council asked questions of Ms. Sperow and received her responses. No action was taken. C. Presentation by the Los Altos Hills Education Committee Ying Liu, Chair of the Los Altos Hills Education Committee, presented the report on the status of the committee and requested the City Council reconsider sunsetting the committee as they would like to meet quarterly, instead of monthly. Council discussion ensued. No action was taken. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution 3 City Council Regular Meeting Minutes October 18, 2018 previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. There were no presentations from the floor. 4. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Corrigan moved to approve the CONSENT CALENDAR with the exception of items 4.E, 4.H and 4.J, as follows: The motion was seconded by Mayor Pro Tem Spreen. Motion Carried 5 to 0: AYES: Mayor Radford, Mayor Pro Tem Spreen, Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None A. Approval of City Council Special Meeting Minutes - August 16, 2018 B. Approval of City Council Regular Meeting Minutes - August 16, 2018 C. Review of Disbursements: September 1-30, 2018 $1,135,281.17 D. Adoption (Second Reading) of Ordinance 578 Amending Title 2, Chapter 6 - Conflict of Interest - of the Los Altos Hills Municipal Code (Waive Further Reading and Adopt the Ordinance) (Staff: D. Padovan) F. Proclamation Commemorating 60 Years of the Los Altos Hills Club (Staff: D. Padovan) G. Resolution 81-18 Approving Application for the Black Mountain Road Sanitary Sewer Main Extension Improvement Project with a Future Sewer Reimbursement Agreement Proposal and Authorizing Staff to Issue and Advertise a Request for Proposal for the Construction Inspection Services for the Project (Staff: N. Bowersox) I. Resolution 82-18 Making Determinations and Approving the Reorganization of Uninhabited Territory Designated as Kenbar Road No. 1 Consisting of 2.05 Acres Located at 10275 Kenbar Road; File #87-18-MISC (Staff: S. Avila) 4 City Council Regular Meeting Minutes October 18, 2018 K. Resolution 84-18 Adopting the Los Altos Hills Emergency Operations Plan Annex E, Evacuation and Repopulation Plan (Staff: M. Hovey) L. Resolution 85-18 Adopting the Revised Los Altos Hills Emergency Operations Plan (Staff: M. Hovey) The Council now considered Consent Calendar Items 4.J, 4.E and 4.H. J. Resolution Authorizing the City Manager to Execute a Contract with Lea and Braze Engineering, Inc. for Civil Engineering and Surveying Services in an Amount not to Exceed $25,000 (Staff: S. Padovan) MOTION MADE AND SECONDED: Councilmember Corrigan moved to adopt Resolution 83-18 Authorizing the City Manager to execute a contract with Lea & Braze Engineering, Inc. for civil engineering and land surveying services in an amount not to exceed $25,000.00. The motion was seconded by Mayor Pro Tem Spreen. Motion Carried 4-0-1. AYES: Mayor Radford, Mayor Pro Tem Spreen, Councilmember Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: Councilmember Wu E. Resolution Amending the Standing Committee Resolution to Sunset the Education Committee and Set the Maximum Membership of the Community Relations Committee to a Total of Five (5) Members (Staff: D. Padovan) MOTION MADE AND SECONDED: Mayor Radford moved to adopt Resolution 86-18 Amending the Standing Committee Resolution Set the Maximum Membership of the Community Relations Committee to a total of Five (5) Members (not sunsetting the Education Committee). The motion was seconded by Mayor Pro Tem Spreen. Motion Carried 5 to 0: AYES: Mayor Radford, Mayor Pro Tem Spreen, Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu NOES: None 5 City Council Regular Meeting Minutes October 18, 2018 ABSENT: None ABSTAIN: None H. Resolution Authorizing an Increase in One Full Time Employee for a Maintenance Level II Worker (Staff: N. Bowersox) Councilmember Wu asked that this item be referred to the Finance and Investment Committee. City Manager Cahill stated that this item should not be referred to the Finance Investment Committee as it is not in their charter. Council discussion ensued. MOTION MADE: Councilmember Wu moved to send the item to the Finance and Investment Committee. There was no second and the motion failed. MOTION MADE AND SECONDED: Mayor Pro Tem Spreen moved to adopt Resolution 87-18 increasing full time employees from 25.4 to 26.4 in order to hire a full-time Maintenance Level II employee. The motion was seconded by Mayor Radford. Motion Carried 4 to 1: AYES: Mayor Radford, Mayor Pro Tem Spreen, Councilmember Corrigan, Councilmember Waldeck NOES: Councilmember Wu ABSENT: None ABSTAIN: None 5. ONGOING BUSINESS A. Resolution Adopting the Employee Value Proposition Proposal to Attract and Retain Town Staff (Staff: K. Mayes) - This item was removed from the agenda and not considered. B. Resolution Authorizing an Increase to the Town's Compensation Schedule (Staff: K. Mayes) - This item was removed from the agenda and not considered. 7. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES 6 City Council Regular Meeting Minutes October 18, 2018 Councilmember Spreen provided an update on the Pathway Committee and the status of the Master Path Plan update. Council discussion ensued. DIRECTION: Agendize a discussion for the November City Council meeting on the work of the Pathways Committee relating to the proposed Fernhill pathway and Voorhees pathway. Councilmember Waldeck reported out on the Sewer Roll Ad Hoc Committee and said that the committee has met three times and concluded their work. Councilmember Corrigan stated that the Library is using an electric vehicle mobile library and to look for the Go Go Biblio. 6. PUBLIC HEARINGS A. Resolution Approving a General Plan Amendment to Update the Town's Inventory of Historic Sites and Structures (Appendix A to the General Plan); File #GPA18- 0001 (Staff: S. Avila) Mayor Radford opened the Public Hearing. Ex Parte Communications: Mayor Pro Tem Spreen said he met with Carol Gottlieb. There were no other disclosures. Planning Director Suzanne Avila presented the report. Council discussion ensued. There were no public comments. Mayor Radford closed the Public Hearing. MOTION MADE AND SECONDED: Mayor Pro Tem Spreen moved to adopt Resolution 88-18 approving a General Plan Amendment updating the Inventory of Historic Sites and Structures. The motion was seconded by Councilmember Wu. Motion Carried 5 to 0: AYES: Mayor Radford, Mayor Pro Tem Spreen, Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu NOES: None ABSENT: None ABSTAIN: None 7 City Council Regular Meeting Minutes October 18, 2018 8. STAFF REPORTS A. City Manager - No report. B. City Attorney - No report. C. City Clerk City Clerk Padovan informed the Council that Committee Chair training had occurred with 17 individuals in attendance. D. Planning Director - No report. E. Administrative Services Director - No report. F. Public Works Director - No report. 9. COUNCIL INITIATED ITEMS A. Discussion Regarding Development of Underlying Substandard Lots (Councilmember Wu) Councilmember Wu presented the item. City Attorney Mattas stated he has advised the Council previously on a similar issue. If the Council were to consider an issue, he recommends that staff advise the Council on options and the issues before any decision is reached. Mayor Radford opened the discussion for public comment. David Kehlet, Los Altos Hills, stated he supports Councilmember Wu's proposal. Esther John, Los Altos Hills, said the only way to preserve to the character is to stick to the general plan as it already has provisions for substandard lots. Hal Feeney, Los Altos Hills, said he thinks the Council can deal with the underlying lots with the tools that are already available. Cheryl Evans, Los Altos Hills, stated that substandard lots may already exist and said she would hate to see something that limits the ability of a landowner to be able to have the flexibility to make a non-conforming lot, conforming. Eric Evans, Los Altos Hills, expressed that he does not agree with taking the property owners rights away. 8 City Council Regular Meeting Minutes October 18, 2018 Mary Jo Feeney, Los Altos Hills, said that the topic is a complex issue, but there needs to be distinction between new development and existing homes. Council discussion ensued. Mayor Radford left the meeting due to illness at 7:37 p.m. DIRECTION: Staff should research and return to the Council with recommendations on what is legal and what is not legal at it relates to underlying lots and extreme substandard lots. Staff should return to the Council prior to bringing any recommendations to the Planning Commission. The Council agreed that any recommendations should return in the early part of 2019 (February). The Council now returned to revisit Public Hearing Item #6.A. A Resolution Approving a General Plan Amendment to Update the Town's Inventory of Historic Sites and Structures (Appendix A to the General Plan); File #GPA18- 0001 (Staff: S. Avila) City Attorney Mattas stated that the Heritage House was not previously on the list. If the Council misunderstood that or not have it on the list, it is within the Council's discretion to entertain a motion to reconsider that determination. He wanted to make it clear that the Heritage House was added today as it was not previously on Appendix A. City Manager Cahill requested the City Council revisit Item 6.A to remove the Heritage House from Appendix A. MOTION MADE AND SECONDED: Councilmember Corrigan moved to reconsider agenda item 6.A - Resolution 88-18 approving a General Plan Amendment updating the Inventory of Historic Sites and Structures Note: the City Attorney stated that by reconsidering this item, the Council invalidated their prior action and the Resolution was effectively rescinded. The motion was seconded by Councilmember Waldeck. Motion Carried 3-1-1: AYES: Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu NOES: Mayor Pro Tem Spreen ABSENT: Mayor Radford ABSTAIN: None Carol Gottlieb, Co-Chair of the Los Altos Hills History Committee, responded to a question from Councilmember Corrigan stating that the only properties added to Appendix A were the ones in the conservation easement which included the Heritage House and a few others. 9 City Council Regular Meeting Minutes October 18, 2018 Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Corrigan moved to continue this item until all homeowners on the list be notified to the February 21, 2019 regular City Council meeting. The motion was seconded by Councilmember Waldeck. MOTION CARRIED 4-0-1: AYES: Mayor Pro Tem Spreen, Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu NOES: None ABSENT: Mayor Radford ABSTAIN: None B. Discussion on Updating Some Requirements on Accessory Dwelling Units (Councilmember Corrigan) Councilmember Corrigan presented the item and requested that a subcommittee be formed regarding accessory dwelling units. Council discussion ensued. Eric Evans, Los Altos Hills, provided some considerations for second units. Councilmember Corrigan requested that she work directly with staff and report back after the holidays. MOTION MADE AND SECONDED: Councilmember Corrigan moved to create an ad hoc committee comprised of Councilmember Corrigan to work with staff to work on concepts for additional accessory dwelling unit construction in Town. The motion was seconded by Councilmember Waldeck. Motion Carried 4-0-1: AYES: Mayor Pro Tem Spreen, Councilmember Corrigan, Councilmember Waldeck, Councilmember Wu NOES: None ABSENT: Mayor Radford ABSTAIN: None 10 City Council Regular Meeting Minutes October 18, 2018 10. ADJOURN The meeting was adjourned in Memory of Robert (Bob) Stutz at 8:23 p.m. Respectfully submitted, Deborah Padovan Deborah Padovan City Clerk The minutes of the October 18, 2018 regular City Council meeting were approved as presented at the November 15, 2018 regular City Council meeting.