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Home My WebLink About2/21/2019 1 City Council Regular Meeting Minutes February 21, 2019 Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, February 21, 2019 Council Chambers, 26379 Fremont Road, Los Altos Hills, California Mayor Spreen called the meeting to order at 6:02 p.m. CALL TO ORDER (6:00 P.M.) A. Roll Call Present: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson Absent: None Staff: City Manager Carl Cahill, City Attorney Jason Rosenberg, City Engineer/Public Works Director Nichol Bowersox, Principal Planner Steve Padovan, Interim Administrative Services Director Tran Nguyen, Community Services Supervisor Sarah Robustelli, City Clerk Deborah Padovan B. Pledge of Allegiance 1. AGENDA REVIEW There were no changes to the agenda. 2. PRESENTATIONS AND APPOINTMENTS A. Appointment to the Los Altos Hills Parks and Recreation Committee City Clerk Deborah Padovan presented the application of Yibin Tang. Yibin Tang, Los Altos Hills, introduced herself to the City Council and expressed her interest in serving on the Parks and Recreation Committee. MOTION MADE AND SECONDED: Councilmember Corrigan moved to appoint Yibin Tang to the Los Altos Hills Parks and Recreation Committee for a four-year term. The motion was seconded by Councilmember Tankha. Motion Carried 5 to 0: 2 City Council Regular Meeting Minutes February 21, 2019 AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None B. Appointments to the Los Altos/Los Altos Hills Joint Volunteer Community Service Awards Committee City Clerk Padovan presented the three applications. Donald Mattson, Los Altos Hills, introduced himself to the City Council and expressed his interest in serving on the committee. MOTION MADE AND SECONDED: Councilmember Tankha moved to appoint Sandy Mingia, Donald Mattson, and Morvari Ahi to the Los Altos/Los Altos Hills Joint Community Volunteer Service Awards Committee for a four-year term. The motion was seconded by Councilmember Tyson. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None C. Annual Public Safety Report Presentation by Santa Clara County Sheriff Office - Captain Rich Urena Santa Clara County Sheriff Captain Richard Urena presented the annual public safety report for 2018. Council discussion ensued. No action was taken. A resident asked who to contact if they see a downed tree. Captain Urena replied that calling 9-1-1 would be the best way to report a public safety incident. D. Update on Los Altos Hills Open Space Land Stewardship and Community Engagement by Grassroots Ecology 3 City Council Regular Meeting Minutes February 21, 2019 Alex Von Felt, Executive Director and Kristin Williams, Habitat Restoration Director from Grass Roots Ecology provided an update on all the work that has been done in Town by their organization and volunteers. Council discussion ensued. No action was taken. Wendie Ward, Los Altos Hills, thanked Grass Roots Ecology for all they have done. Kjell Karlsson, Los Altos Hills, said that the money that has been spent on Grass Roots Ecology is some of the best money this Council and Town has spent. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Rhoda Fry, Cupertino, provided an update on the status of Lehigh Quarry. Kit Gordon, Los Altos Hills, said she will be attending the February 28th meeting on the Lehigh Quarry and encouraged the Council to also attend. Allan Epstein, Los Altos Hills, commented on Agenda Item 4.A referencing January disbursements and questioned the payment to OpenGov. Vice Mayor Wu responded to Mr. Epstein and said she had a conversation with former employee Pak Lin regarding the OpenGov software. City Manager Cahill provided the background on the OpenGov contract. Kjell Karlsson, Los Altos Hills, said the City Attorney is not there to negotiate contracts for us, their job is to make sure the contract is legally enforceable. 4. CONSENT CALENDAR MOTION MADE AND SECONDED: Vice Mayor Wu moved to approve the Consent Calendar as stated. The motion was seconded by Councilmember Tankha. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson 4 City Council Regular Meeting Minutes February 21, 2019 NOES: None ABSENT: None ABSTAIN: None Councilmember Corrigan stated that the Council reserves the right to look at the disbursement for OpenGov based on the public comment discussion. A. Review of Disbursements: January 1 - 31, 2019 $1,077,495.15 B. Waive Further Reading and Adopt Ordinance 579 Designating the Greenhouse, Cottage and Grounds at 14700 Manuella Road as a Historical Landmark; Lands of Hauser; File #SP18-0001 (Staff: S. Avila) (Motion to Waive Further Reading and Adopt Ordinance 579) C. Waive Further Reading and Adopt Ordinance 580 Amending the Municipal Code Section 2-4.01 Limit on the Amount of Purchases that may be Approved by the City Manager (Staff: T. Nguyen) (Motion to Waive Further Reading and Adopt Ordinance 580) D. Resolution 07-19 Approving Accountant I/II Job Description, the Employee Classification and the Compensation Plan (Staff: T. Nguyen) E. LANDS OF WILLIAMS; 13505 Burke Road; File #SD18-0053; A request for a Site Development Permit for a new 5,233 square-foot residence (Maximum height 19'-0") with a new 598 square foot accessory structure and new 900 square foot pool. CEQA review: Categorical Exemption per Section 15303(a) - construction of a new single-family residence in a residential zone (Staff: J. Loh). Deadline to Appeal: Wednesday, February 27, 2019 at 5:00 p.m. 5. ONGOING BUSINESS A. Resolution Approving Town Hall Facility Use Policy for Council Chambers and Town Hall Meeting Spaces (Staff: S. Robustelli) Community Services Supervisor Sarah Robustelli presented the staff report. Council discussion ensued. Kjell Karlsson, Los Altos Hills, thanked the Park and Rec staff for presenting this policy if it is needed. He doesn't see the value in the deposit for residents. MOTION MADE AND SECONDED: Vice Mayor Wu moved to adopt Resolution 08-19 approving a facility use policy for the Council Chambers and Town Hall meeting spaces with the added condition that the policy be reviewed by 5 City Council Regular Meeting Minutes February 21, 2019 the City Council in six months. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None 6. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Report from Pathway Cost Cap Subcommittee (Mayor Spreen) Mayor Spreen presented a report on the status of the construction cost cap report. No action was taken. 7. STAFF REPORTS A. City Manager – No report. B. City Attorney – No report. C. City Clerk – No report. D. Planning Director – No report. E. Administrative Services Director – No report. F. Public Works Director – No report. 8. COUNCIL INITIATED ITEMS A. Discussion on Defining the Roles of Council Liaisons at Committee Meetings (Mayor Spreen) Mayor Spreen presented a document with proposed suggestions outlining the roles of a Council liaison. Council discussion ensued. 6 City Council Regular Meeting Minutes February 21, 2019 Kjell Karlsson, Los Altos Hills, said that the document violates the powers in the council/manager form of government. Allan Epstein, Los Altos Hills, said he appreciated the work in the document, but expressed concerns about the use of the word "proxy." Further Council discussion ensued. Councilmember Corrigan asked that an update to Ordinance 67 be agendized for the March City Council meeting to update the City Manager's role in attending committee meetings. No additional action was taken. B. Discussion and Possible Action to Schedule a Goal Setting Session in 2019 to Review Previous Long-Term Goals (Mayor Spreen) Mayor Spreen asked the council if they would like to schedule a goal setting session for 2019? Council discussion ensued. There was consensus from the City Council to schedule a goal setting session for April and agreement to engage a facilitator to assist with the process. The Council now returned to discuss item 6 – Reports from Committees, Sub-Committees and Councilmembers on Outside Agencies. Councilmember Corrigan provided a report on the activities of the North County Library Authority and Silicon Valley Clean Energy. Vice Mayor Wu said she attended the Cities Association meeting and completed a survey on airplane noise. 9. ADJOURN The meeting adjourned at 8:26 p.m. Respectfully submitted, Deborah Padovan Deborah Padovan City Clerk The minutes of the February 21, 2019 regular City Council meeting were approved as presented at the March 21, 2019 regular City Council meeting.