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HomeMy WebLinkAbout5/16/2019 1 City Council Regular Meeting Minutes May 16, 2019 Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, May 16, 2019 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (6:00 P.M.) Mayor Spreen called the meeting to order at 6:00 p.m. A. Roll Call Present: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Interim Planning Director Steve Padovan, Public Works Director/City Engineer Nichol Bowersox, Administrative Services Director Dave Sherwood, City Clerk Deborah Padovan B. Pledge of Allegiance 1. AGENDA REVIEW There were no changes to the agenda. 2. PRESENTATIONS AND APPOINTMENTS A. Reappointment to the Los Altos/Los Altos Hills Senior Commission City Clerk Deborah Padovan presented the reappointment request of Jim Basiji. MOTION MADE AND SECONDED: Mayor Spreen moved to reappoint Jim Basiji to the Los Altos/Los Altos Hills Senior Commission for a second, four-year term. The motion was seconded by Vice Mayor Wu. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None 2 City Council Regular Meeting Minutes May 16, 2019 ABSENT: None ABSTAIN: None B. Reappointment to the Los Altos Hills Open Space Committee City Clerk Padovan presented the reappointment request of Jean Struthers. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Corrigan moved to reappoint Jean Struthers to the Los Altos Hills Open Space Committee for a fifth, four-year term. The motion was seconded by Councilmember Tyson. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None C. Annual Report of the Los Altos Hills Emergency Communications Committee Dru Anderson and Eduardo Arias, Co-Chairs of the Los Altos Hills Emergency Communications Committee, presented the annual report committee. Council thanked the committee for all the hard work they do for the Town. No action was taken. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. G.L. Pang, Los Altos Hills, expressed his dissatisfaction with the site development public hearing on May 7, 2019. 3 City Council Regular Meeting Minutes May 16, 2019 Dot Pang, Los Altos Hills, expressed her dissatisfaction with the site development public hearing on May 7, 2019. 4. CONSENT CALENDAR A. Approval of City Council Regular Meeting Minutes - April 18, 2019 B. Approval of City Council Special Meeting Minutes - April 26, 2019 C. Review of Disbursements: April 1-30, 2019 $884,442.66 D. Resolution 15-19 Authorizing the City Manager to Execute an Amendment to the Contract Between the Town and Maze & Associates to Provide Audit Services fo r Fiscal Year Ending June 30, 2019 (Staff: D. Sherwood) F. Resolution 16-19 Accepting as Completed the Work of the 2018 Sanitary Sewer Repair and Rehabilitation Project and Directing the City Clerk to File Notice of Completion (Staff: N. Bowersox) G. Resolution 17-19 Approving the Plans and Project Specifications for the 2019 Sanitary Sewer Repair and Replacement Project and Authorizing Staff to Advertise the Project and Inspection Services for Bids (Staff: N. Bowersox) H. Resolution 18-19 Authorizing the City Manager to Execute a Contract with Lynx Technologies, Inc. for the Development of a New Basemap with Easements Identified and a Pathways Layer for the Town's Geographic Information System (GIS) (Staff: S. Padovan) I. Resolution 19-19 Granting an Open Space Easement; Lands of Hwang and Dong; 13439 Mandoli Drive; File #SD18-0011 (Staff: S. Padovan) J. Resolution 20-19 Granting an Open Space Easement; Lands of John Yee Woon Seto and Lai-Ieng Che Seto; 13410 La Cresta Drive; File #SD90-15-ZP-SD (Staff: S. Padovan) K. Notification of Fast Track Approval: Lands of St. Ledger; 12255 Menalto Drive; File #SD-19-0011; A request for a Site Development Permit for a new 6,135 square-foot residence with a new 882 square foot pool. CEQA review: Categorical Exemption per Section 15303(a) - construction of a new single-family residence in a residential zone; Categorical Exemption per section 15303(a) - construction of accessory (appurtenant) structures including pools. (Staff: S. Padovan) Appeal deadline: Wednesday, May 22, 2019 at 5:00 p.m. L. Notification of Fast Track Approval: Lands of Xu; 12640 Corte Madera Lane; File #SD18-0054; A request for a Site Development Permit for a new 4,563 square- 4 City Council Regular Meeting Minutes May 16, 2019 foot residence with a 2,063 square-foot basement and a new 600 square-foot secondary dwelling unit. CEQA review: Categorical Exemption per Section 15303(a) - construction of a new single-family residence in a residential zone. (Staff: S. Padovan) Appeal deadline: Wednesday, May 29, 2019 at 5:00 p.m. Mayor Spreen opened up public comment for items on the Consent Calendar. Chris Welborn, Los Altos Hills, said they would like to have La Loma repaved as soon as possible. Kim Welborn, Los Altos Hills, stated that the residents on La Loma have been waiting eagerly for the road to be repaved. Steve Blumenkranz, Los Altos Hills, said that in the decades when the road was not maintained, the residents on La Loma paid taxes into a pool of funds and it is now their turn to have the road repaved. MOTION MADE AND SECONDED: Vice Mayor Wu moved to approve CONSENT CALENDAR except for item 4.E. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None The Council now considered Agenda Item 4.E. E. Resolution Approving Specifications for the 2019 Pavement Rehabilitation and Drainage Improvement Project and Authorizing Staff to Advertise for Bids and Inspection Services (Staff: N. Bowersox) Council discussion ensued. MOTION MADE AND SECONDED: Vice Mayor Wu moved to adopt Resolution 21-19 approving the specifications for the 2019 Pavement Rehabilitation & Drainage Improvement Project and authorize staff to advertise the project for bids and inspection services. The motion was seconded by Councilmember Tankha. Motion Carried 5 to 0: 5 City Council Regular Meeting Minutes May 16, 2019 AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None 5. ONGOING BUSINESS A. Resolution Approving the Proposed Rate Structure and Authorize the City Manager to Finalize a Franchise Agreement with Greenwaste Recovery, Inc. for Recyclables, Mixed Compostables, and Yard Trimmings Collection Services (Staff: N. Bowersox) Public Works Director Nichol Bowersox presented the staff report. Council asked questions of staff and received responses from staff. Omar Lopez, Operations Manager with GreenWaste Recovery, responded to questions from the City Council. Jay Shideler, Los Altos Hills, spoke about the Town's history with GreenWaste Recovery. Cheryl Evans, Los Altos Hills, asked what happens after year five? Pat Lang, Los Altos Hills, said we need to get our residents to be more conscious of not using "single use" plastics. Allan Epstein, Los Altos Hills, asked specific questions regarding the proposed GreenWaste contract and commented on the proposed contract. Council discussion ensued. Council asked questions of GreenWaste and received their responses. MOTION MADE AND SECONDED: Councilmember Corrigan moved to adopt Resolution 22-19 Approving the Proposed Rate Structure and Authorize the City Manager to Finalize a Franchise Agreement with Greenwaste Recovery, Inc. for Recyclables, Mixed Compostables, and Yard Trimmings Collection Services based on the Council discussion using alternative 2. The motion was seconded by Councilmember Tankha. 6 City Council Regular Meeting Minutes May 16, 2019 Motion Carried 4 to 1: AYES: Mayor Spreen, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: Vice Mayor Wu ABSENT: None ABSTAIN: None 6. PUBLIC HEARINGS A. LANDS OF DAVID AND LUCILE PACKARD FOUNDATION; 26580 Taaffe Road; Ten-year review of a Conditional Use Permit for the Packard Foundation meeting facility and an amendment to eliminate the requirement for permit review every 10 years; File #CUP19-0001; CEQA Review: Categorical Exemption per Section 15301; (Staff: S. Padovan) Mayor Spreen opened the Public Hearing. There were no ex parte disclosures. Interim Planning Director Steve Padovan presented the staff report. Craig Neyman, Packard Foundation, provided background information on the use of the Taaffe house. Mayor Spreen closed the Public Hearing. MOTION MADE AND SECONDED: Councilmember Corrigan moved to approve the conditional use permit to allow for continued operation of the Taaffe House meeting facility by the Packard Foundation for an additional 10 years, subject to the findings in Attachment 1 and the conditions of approval in Attachment 2. The motion was seconded by Councilmember Tankha. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None 7 City Council Regular Meeting Minutes May 16, 2019 The Meeting went into Recess at 7:55 p.m. The Meeting Reconvened to Open Session at 8:03 p.m. 7. NEW BUSINESS A. Resolution Accepting Staff Recommendation to Prepare the Proposed Pathway Development Impact Fee Consistent with the Pathway Fee Nexus Study for Consideration and Action by City Council (Staff: N. Bowersox) Director Bowersox presented the staff report. Khushboo Hussain, Senior Manager with Matrix Consulting Group , explained regulatory fees, user fees, development impact fees and benefit assessments. She also provided suggestions on what option the Town may wish to pursue. Jim Waschura, Los Altos Hills, said that he hopes we can take this opportunity to fix this system. Allan Epstein, Los Altos Hills, expressed his concerns about the current pathway fees and the methodology used by Matrix. Council discussion ensued. The City Attorney provided information on how the fees could be collected and used. MOTION MADE AND SECONDED: Councilmember Tyson moved to adopt Resolution 23-19 Accepting Staff Recommendation to take Steps to Prepare the Proposed Pathway Fee Development Impact Fee consistent with the Pathway Fee Nexus Study for consideration and action by the City Council, including an ordinance for municipal code amendment and a general plan amendment for updates to the Pathways Element. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None 8 City Council Regular Meeting Minutes May 16, 2019 B. Ordinance Amending Los Altos Hills Municipal Code Title 2, Chapter 4, Section 4.04 - Bidding Procedures - to Increase the Limit for Purchases which may be Approved by the City Manager (Staff: D. Sherwood) (Motion to Waive Reading and Introduce the Ordinance) Administrative Services Director Dave Sherwood presented the staff report. MOTION MADE AND SECONDED: Vice Mayor Wu moved to waive reading and introduce an ordinance amending the Los Altos Hills Municipal Code Title 2, Chapter 4, Section 4.04-Bidding Procedures. The motion was seconded by Councilmember Tyson. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None 8. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Request by the Public Art Committee for Authorization to Purchase and Install Ceramic Bird Sculptures at Edith Park Robyn Aber, Member of the Public Art Committee, presented the public art acquisition. Council discussion ensued. There was Council consensus that the plaque should recognize the Los Altos Hills Public Art Committee. The donor should be acknowledged publicly, but not on the proposed plaque. MOTION MADE AND SECONDED: Councilmember Tankha moved to the purchase and the installation of the ceramic birds (public art) at Edith Park. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None 9 City Council Regular Meeting Minutes May 16, 2019 ABSENT: None ABSTAIN: None Vice Mayor Wu provided a report on the activities of the Cities Association. 9. STAFF REPORTS A. City Manager City Manager Cahill stated that the Town's residents will soon be receiving a letter in the mail from PG&E saying that in extreme fire conditions PG&E will be shutting off the power. B. City Attorney - No report. C. City Clerk - No report. D. Planning Director Director Padovan said that there will be a special Planning Commission on May 23 to receive public input on accessory dwelling units. E. Administrative Services Director - No report. F. Public Works Director Director Bowersox thanked the staff in the Public Works Department; especially in the sewer department. Kaho Kong, Senior Engineer, Assistant Engineers John Chau and Jeremy Koch and consultant Jen Chen. 10. COUNCIL INITIATED ITEMS There were no Council Initiated items to consider. 11. ADJOURN The meeting adjourned at 9:27 p.m. Respectfully submitted, Deborah Padovan Deborah Padovan City Clerk 10 City Council Regular Meeting Minutes May 16, 2019 The minutes of the May 16, 2019 regular City Council meeting were approved as presented at the June 20, 2019 regular City Council meeting.