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HomeMy WebLinkAbout6/20/2019 1 Regular City Council Meeting Minutes June 20, 2019 Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, June 20, 2019 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (5:30 PM) Mayor Spreen called the meeting to order at 5:47 p.m. A. Roll Call Present: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson Absent: None Staff: City Attorney Steve Mattas 1. CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54957.6) Agency Designated Representative: Steve Mattas, City Attorney Unrepresented Employee: City Manager Closed Session adjourned at 6:20 p.m. CALL TO ORDER (6:00 P.M.) Mayor Spreen called the meeting (open session) to order at 6:22 p.m. Mayor Spreen asked for a report out of closed session. City Attorney Steve Mattas stated that there was no reportable action resulting from the closed session. A. Roll Call Present: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Interim Planning Director Steve Padovan, Public Works Director/City Engineer Nichol Bowersox, Administrative Services Director Dave Sherwood, Assistant Planner Dylan Parker, City Clerk Deborah Padovan B. Pledge of Allegiance 2 Regular City Council Meeting Minutes June 20, 2019 1. AGENDA REVIEW There were no changes to the agenda. 2. PRESENTATIONS AND APPOINTMENTS A. Appointment to the Los Altos Hills Emergency Communications Committee City Clerk Deborah Padovan presented the application of Jay Sutaria for appointment to the Los Altos Hills Emergency Communications Committee. MOTION MADE AND SECONDED: Councilmember Corrigan moved to appoint Jay Sutaria to the Los Altos Hills Emergency Communications Committee for a four-year term. The motion was seconded by Councilmember Tankha. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None B. Appointment to the Los Altos Hills Environmental Initiatives Committee City Clerk Padovan presented the application of Jolie Wu for appointment to the Los Altos Hills Environmental Initiatives Committee. Jolie Wu, Los Altos Hills, introduced herself to the City Council and expressed an interest in serving on the committee. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Corrigan moved to appoint Jolie Wu to the Los Altos Hills Environmental Initiatives Committee for a four-year term. The motion was seconded by Councilmember Tankha. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson 3 Regular City Council Meeting Minutes June 20, 2019 NOES: None ABSENT: None ABSTAIN: None C. Reappointment to the Los Altos Hills Open Space Committee City Clerk Padovan presented the reappointment request of George Clifford to the Los Altos Hills Open Space Committee. MOTION MADE AND SECONDED: Councilmember Tankha moved to reappoint George Clifford to the Los Altos Hills Open Space Committee for a third, four-year term. The motion was seconded by Councilmember Tyson. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None D. Presentation by Grassroots Ecology on Continuing the Los Altos Hills Open Space Land Stewardship and Community Engagement Alexandra Von Feldt, Executive Director with Grassroots Ecology, presented an overview of the partnership between Grassroots and the Town. Council asked questions of Grassroots and received their responses. No action was taken. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Steve Apfelberg, Los Altos/Los Altos Hills Little League, expressed his gratitude for the Town's partnership and Purisima Park. He stated that the Town's maintenance crew has done an amazing job maintaining the fields. 4 Regular City Council Meeting Minutes June 20, 2019 4. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Tankha moved to approve the CONSENT CALENDAR with the exception of items 4.F and 4.Q. The motion was seconded by Councilmember Tyson. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None A. Approval of City Council Regular Meeting Minutes - May 16, 2019 B. Approval of City Council Special Meeting Minutes and Joint City Council/Finance and Investment Committee Special Meeting Minutes - May 30, 2019 C. Review of Disbursements: May 1-31, 2019 $890,710.46 D. Adoption (Second Reading) of Ordinance 583 Amending the Los Altos Hills Municipal Code Title 2, Chapter 4, Section 4.04-Bidding Procedures to Increase the Limit for Purchases which may be Approved by the City Manager (Staff: D. Sherwood) (Motion to Waive Reading and Adopt the Ordinance) E. Resolution 25-19 to Approve Application for the Sunhills Drive Sanitary Sewer Main Extension Improvement Project with a Future Sewer Reimbursement Agreement Proposal (Staff: N. Bowersox) G. Resolution 26-19 to Award a Contract for the 2019 Pavement Rehabilitation and Drainage Improvement Project (Staff: N. Bowersox) H. Resolution 27-19 Approving the First Amendment the Agreement for Countywide Household Hazardous Waste (HHW) Collection Program (Staff: N. Bowersox) I. Resolution 28-19 Authorizing Staff to Advertise the Request for Proposals for Professional Consultant Services to Prepare a Sewer Rate Study (Staff: N. Bowersox) J. Resolution 29-19 to Accept a Portion of La Loma Drive From Prospect Avenue to 5 Regular City Council Meeting Minutes June 20, 2019 Summit Wood Road and La Loma Court as Public Roads (Staff: N. Bowersox) K. Resolution 30-19 Accepting Dedication of a Right-of-Way Easement; Lands of Nagaraj; 25769 Elena Road (Staff: N. Bowersox) L. Resolution 31-19 Accepting Dedication of Right-of-Way Easement; Lands of Chi and Chang; 12345 Melody Lane (Staff: N. Bowersox) M. Resolution 32-19 Accepting Dedication of Pathway Easement; Lands of Levin and Eaton; 12791 W. Sunset Drive (Staff: N. Bowersox) N. Resolution 33-19 Approving Application(s) for Parks and Recreation Per Capita Grant Funds (Staff: S. Robustelli) O. Resolution 34-19 Accepting the Grant of an Open Space Easement on the Lands of LGM Investments, LLC; 12175 Edgecliff Place (Staff: S. Padovan) P. Resolution 35-19 Approving Contract Renewal with Palo Alto Animal Services (Staff: C. Cahill) The Council now considered Consent Calendar Items 4.F and 4.Q. F. Resolution 36-19 to Award a Contract for the 2019 Sanitary Sewer Repair and Replacement Project (Staff: N. Bowersox) Allan Epstein, Los Altos Hills, recommended a 15% contingency for the 2019 Sanitary Sewer Repair and Replacement Project. Public Works Director Nichol Bowersox provided an update on the item. MOTION MADE AND SECONDED: Councilmember Tankha moved to adopt Resolution 36-19 awarding the contract base bid to C2R Engineering for an amount of $467,850.00; any additional change orders shall be returned to the City Council further approval. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None 6 Regular City Council Meeting Minutes June 20, 2019 Q. Annual Report on Development Impact Fees for Fiscal Year Ended June 30, 2018 (Staff: D. Sherwood) Allan Epstein, Los Altos Hills, recommended that the word in-lieu be removed and stated it does not meet the requirements of the 5-year report. City Attorney Mattas stated that under state law, two reports are required, an annual report and a five-year report. Findings are required when there are unexpended funds for over five years. The Council could approve an annual report at this Council meeting. MOTION MADE AND SECONDED: Councilmember Tankha moved to receive and accept the annual report on development impact fees for the fiscal year ended June 30, 2018. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None 5. ONGOING BUSINESS A. Resolution Approving a Franchise Agreement with Greenwaste Recovery, Inc. to Provide Mixed Compostables, Recyclables, And Yard Trimmings Collection for the Town of Los Altos Hills (Staff: N. Bowersox) Public Works Director Nichol Bowersox presented the staff report. Emily Hansen, GreenWaste Recovery, Inc., provided a general overview of the public outreach process. Director Bowersox commented on the next steps. Council discussion ensued. Kathy Liccardo, Los Altos Hills, said her neighbors are nuns and they might not be able to bring their trash cans all the way out to Natoma. 7 Regular City Council Meeting Minutes June 20, 2019 Allan Epstein, Los Altos Hills, said the actual contract (86 pages) was provided at 11 a.m. this morning and they (the Council) must be fast readers. He suggested extending the contract a few months to give the public the opportunity to understand the proposed changes. Linda Swan, Los Altos Hills, said that she lives on a private road and worries she will have to pay more. Cheryl Evans, Los Altos Hills, said she is not sure she will be treated the same as the current contract. Kjell Karlsson, Los Altos Hills, said an RFP should have been done a year in advance. Council discussion ensued. Councilmember Tyson stated that a long term contract makes things predictable. He was inclined toward the 10 year agreement. Vice Mayor Wu stated that she doesn't have a strong feeling of 10 vs. 15 years. But if we sign up for the 15-year agreement, it will save money in the long run. Councilmember Tanka stated that she was leaning toward a 10 year agreement, but could be swayed. Councilmember Corrigan stated that things are changing with trash. She said that a 15-year is probably in the Town's best interest. However, she could agree with a 10 year agreement. Mayor Spreen said he was in support of a 15 year agreement. It provides the Town with stability. Additionally, there was Council consensus that Town approval shall be required if the cost to transport the alternative landfill site exceeds 3%. Further there was Council consensus that if the rate adjustment is not approved, GreenWaste could petition the Council to offset increased costs. MOTION MADE AND SECONDED: Vice Mayor Wu moved to adopt Resolution 37-19 approving and authorizing the execution of a Franchise Agreement between the Town and GreenWaste Recovery, Inc. for recyclables, mixed compostables and yard trimmings collection services (for 15 years). The motion was seconded by Councilmember Tankha. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson 8 Regular City Council Meeting Minutes June 20, 2019 NOES: None ABSENT: None ABSTAIN: None B. Review and Consider Rescheduling the August Regular City Council Meeting to an Alternate Date (Staff: D. Padovan) City Clerk Padovan stated that there was Council consensus to move the August meeting to the 21st. MOTION MADE AND SECONDED: Councilmember Tyson moved to cancel the August 15, 2019 regular City Council meeting and schedule a special City Council meeting for August 21, 2019. The motion was seconded by Vice Mayor Wu. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None 6. PUBLIC HEARINGS A. LANDS OF PETERSON AND MIRKIN; 24200 Dawnridge Drive; File #MA18- 0001; A request for a Map Adjustment Permit for abandonment of an existing 100' building setback line for light and air along the street frontage. CEQA review: Categorical Exemption per Section 15305 - Minor Alterations in Land Use Limitations. (Staff: S: Padovan) Ex Parte Disclosures: Mayor Spreen stated that he had nothing to report other than walking the Robleda/La Paloma path with Bob Elson months ago; Councilmember Tyson stated he walked the Robleda/La Paloma path with Bob Elson several months ago; Vice Mayor Wu also walked the pathway with Bob Elson; Councilmember Corrigan met with a small group of homeowners around the La Paloma extension; Councilmember Tankha did not have any disclosures. Mayor Spreen opened the Public Hearing. 9 Regular City Council Meeting Minutes June 20, 2019 Assistant Planner Dylan Parker presented the staff report. Seeing no one wishing to speak, Mayor Spreen closed the Public Hearing. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Corrigan moved to approve a Certificate of Correction amending a Final Map subject to the Findings in Attachment 1 and the Conditions of Approval in Attachment 2. The motion was seconded by Councilmember Tyson. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None B. Resolution to Adopt the Pathway Capital Improvement Program (CIP) List for Fiscal Year 2019-20 (Staff: N. Bowersox) Mayor Spreen provided an introduction to the presentation. Director Bowersox presented the CIP pathway list for FY 2019-20. Council asked questions of staff and received responses. Carol Gottlieb, Los Altos Hills, said she thought that last year there was $150,000 allocated for the Summerhill path. Kathy Liccardo, Los Altos Hills, said she didn't understand the list. Denise Williams, Los Altos Hills, said the Altamont Plunge pathway stops 20 feet from the road. Jerry Wittenauer, Los Altos Hills Horseman's Association, endorsed pathway activity in the Town. Bob Elson, Pathways Committee member, said he supports the pathway budget for the study of the Robleda/La Paloma pathway. Jay Sutaria, Los Altos Hills, spoke in support of the Robleda/La Paloma pathway. 10 Regular City Council Meeting Minutes June 20, 2019 Vera Elson, Los Altos Hills, spoke in support of this connector pathway. Charlene Mercadante, Los Altos Hills, spoke in support of the connector path. Carrie Shaked, Los Altos Hills, spoke in support of the connector path. Howard Lee, Los Altos Hills, spoke in opposition of the Robleda/La Paloma connector pathway. Gene Kita, Los Altos Hills, spoke in opposition to the proposed pathway. Stan Mok, Los Altos Hills, asked that the Council to please continue to work to complete the pathways plan, including the La Paloma/Robleda pathway. A resident spoke in opposition to the connector pathway. Ann Duwe, Los Altos Hills, spoke in support of the connector path. John Swan, Los Altos Hills, spoke in support of the master pathway system. Linda Swan, Los Altos Hills, said she was in favor of allocating the money for the connector pathway. Richard Partridge, Los Altos Hills, spoke of his love of pathways and said well- designed pathways keep people safe. He then stated his support for the connector pathway. Jim Basiji, Los Altos Hills, spoke in support of the proposed pathway. Sue Welch, Los Altos Hills, spoke in support of the environmental design study for the Robleda/La Paloma pathway. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Tankha moved to adopt Resolution 38-19 approving the pathway capital improvement program (CIP) list for FY 2019-20. The motion was seconded by Councilmember Tyson. Motion Carried 4 to 1: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Tankha, Councilmember Tyson NOES: Councilmember Corrigan ABSENT: None 11 Regular City Council Meeting Minutes June 20, 2019 ABSTAIN: None C. Resolution Adopting the Proposed FY 2019-20 Operating and Capital Budget and Gann Limit for the Town of Los Altos Hills (Staff: D. Sherwood) Administrative Services Director Dave Sherwood presented the staff report. Mayor Spreen opened the Public Hearing. Sue Welch, Los Altos Hills, asked about the open space agreement with Grassroots Ecology. Mayor Spreen closed the Public Hearing. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Corrigan moved to adopt Resolution 39-19 adopting the Town's 2019-20 Operating and Capital Budget and the Gann Appropriations Limit. The motion was seconded by Councilmember Tankha. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None D. Resolution Forming an Underground Utility District in the Area Around the El Monte Fire Station (Staff: N. Bowersox) Mayor Spreen opened the Public Hearing. Director Bowersox presented the staff report. Council discussion ensued. Councilmember Tyson agreed to be on an undergrounding subcommittee. Mayor Spreen closed the Public Hearing. MOTION MADE AND SECONDED: Councilmember Tankha moved to adopt Resolution 40-19 forming an underground utility district in the area around the El Monte Fire Station. The motion was seconded by Vice Mayor Wu. 12 Regular City Council Meeting Minutes June 20, 2019 Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None E. Resolution Requesting that the Santa Clara County Tax Collector Collect Delinquent Sewer Charges, the 2019-2020 Sewer Service Charges, and Contractual Assessment District Charges for Both the Palo Alto and Los Altos Sewer Basins (Staff: N. Bowersox) Mayor Spreen opened the Public Hearing. Director Bowersox presented the staff report. Council discussion ensued. Allan Epstein, Los Altos Hills, spoke about accessory dwelling units and the sewer rate study. Mayor Spreen closed the Public Hearing. MOTION MADE AND SECONDED: Vice Mayor Wu moved to adopt Resolution 41-19 for the sewer tax roll to be forwarded to the Santa Clara County Tax Collector for collection.. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None 7. NEW BUSINESS 13 Regular City Council Meeting Minutes June 20, 2019 A. Consideration and Approval of Amendment No. 10 to Employment Agreement with Carl Cahill for City Manager Services (Staff: S. Mattas) City Attorney Mattas presented the staff report. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Tyson moved to adopt Resolution 42-19 approving Amendment No. 10 to the Employment Agreement with Carl Cahill for City Manager Services. The motion was seconded by Councilmember Tankha. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None ABSENT: None ABSTAIN: None 8. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Update on the Santa Clara/Santa Cruz Airport Community Roundtable and Request for a Letter Signed by the Mayor to the Federal Aviation Administration (FAA) Requesting a Reduction in Aircraft Noise Over Los Altos Hills (Vice Mayor Wu) Vice Mayor Wu presented the proposed letter to the FAA. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Corrigan moved to authorize the Mayor to sign a Letter to the Federal Aviation Administration (FAA) Requesting a Reduction in Aircraft Noise Over Los Altos Hills. The motion was seconded by Vice Mayor Wu. Motion Carried 5 to 0: AYES: Mayor Spreen, Vice Mayor Wu, Councilmember Corrigan, Councilmember Tankha, Councilmember Tyson NOES: None 14 Regular City Council Meeting Minutes June 20, 2019 ABSENT: None ABSTAIN: None 9. STAFF REPORTS A. City Manager – No report. B. City Attorney - No report. C. City Clerk – No report. D. Planning Director – No report. E. Administrative Services Director – No report. F. Public Works Director Director Bowersox thanked her staff, management and Council. 10. COUNCIL INITIATED ITEMS A. Discussion on the Town Considering the Adoption of a $15 Minimum Wage (Councilmember Tyson) Councilmember Tyson presented the request asked the Council to direct staff to determine how a $15 minimum wage would impact the Town. Council discussion ensued. Kjell Karlsson, Los Altos Hills, said that the Town should come up with proper exceptions. Jai Bahr, Los Altos Hills, stated his support of a $15 minimum wage. There was council consensus to direct staff to research minimum wage. However, Councilmember Corrigan was in opposition. 11. ADJOURN The meeting adjourned at 9:57 p.m. 15 Regular City Council Meeting Minutes June 20, 2019 Respectfully submitted, Deborah Padovan Deborah Padovan City Clerk The minutes of the June 20, 2019 regular City Council meeting were approved as presented at the August 21, 2019 special City Council meeting.