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HomeMy WebLinkAbout11/20/2019 1 City Council Special Meeting Minutes November 20, 2019 Town of Los Altos Hills City Council Special Meeting Minutes Wednesday, November 20, 2019 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (6:00 P.M.) Mayor Spreen called the meeting to order at 6:01 p.m. A. Roll Call Present: Councilmember Corrigan, Councilmember Tyson, Councilmember Tankha, Vice Mayor Wu, Mayor Spreen Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Zach Dahl, City Engineer/Public Works Director Nichol Bowersox, Administrative Services Director Sarina Revillar, Principal Planner Steve Padovan, Management Analyst Cody Einfalt, City Clerk Deborah Padovan B. Pledge of Allegiance 1. AGENDA REVIEW Mayor Spreen stated that there will a special City Council meeting on Wednesday, December 4, 2019 to discuss the Town's telecommunications ordinance and building codes and a regular City Council meeting on December 19, 2019 to reorganiz e the City Council. There were no changes to the agenda. 2. PRESENTATIONS AND APPOINTMENTS A. Reappointment to the Los Altos Hills Open Space Committee City Clerk Deborah Padovan presented the reappointment request of Kit Gordon. MOTION MADE AND SECONDED: Councilmember Corrigan moved to reappoint Kit Gordon to the Los Altos Hills Open Space Committee for a second, four-year term. The motion was seconded by Councilmember Tankha. Motion Carried 5 to 0: 2 City Council Special Meeting Minutes November 20, 2019 AYES: Councilmember Corrigan, Councilmember Tyson, Councilmember Tankha, Vice Mayor Wu, Mayor Spreen NOES: None ABSENT: None ABSTAIN: None B. Appointments to the Los Altos Hills Youth Commission City Clerk Padovan presented the Youth Commission applications. Jennifer Cruden, Los Altos Hills, introduced herself to the City Council and expressed her interest in serving on the commission. Raghav Ramgopal, Los Altos Hills, introduced himself to the City Council and expressed his interest in serving on the commission. DJ Tabrizi, Los Altos Hills, introduced himself to the City Council and expressed his interest in serving on the commission. MOTION MADE AND SECONDED: Vice Mayor Wu moved to appoint Jennifer Cruden, Raghav Ramgopal and DJ Tabrizi to the Los Altos Hills Youth Commission. The motion was seconded by Councilmember Tankha. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Tyson, Councilmember Tankha, Vice Mayor Wu, Mayor Spreen NOES: None ABSENT: None ABSTAIN: None C. Annual Report of the Los Altos Hills Youth Commission Jai Bahri and Serena Theobald, Co-Chairs of the Los Altos Hills Youth Commission, provided the annual report of the Youth Commission. The City Council commended the Commission on their accomplishments in the last year. No action was taken. 3 City Council Special Meeting Minutes November 20, 2019 D. Annual Report of the Los Altos Hills Public Art Committee David Milgram, Chair of the Public Art Committee, presented the annual report of the committee. The Council thanked the Public Art Committee for all of their hard work and dedication. No action was taken. E. Appointment of Roger Spreen to the Los Altos Hills County Fire District Mayor Spreen presented his request for reappointment to the Los Altos Hills County Fire District. Council discussion ensued. Kjell Karlsson, Los Altos Hills, said that having two councilmembers on two overlapping boards is unethical. City Attorney Steve Mattas advised that this issue has been analyzed before and this is not an incompatible office. MOTION MADE AND SECONDED: Councilmember Tyson moved to authorize the Vice Mayor to send a letter to Supervisor Simitian nominating Roger Spreen to serve as a Town representative on the Los Altos Hills County Fire District. The motion was seconded by Councilmember Tankha. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Tyson, Councilmember Tankha, Vice Mayor Wu, Mayor Spreen NOES: None ABSENT: None ABSTAIN: None F. Presentation by the Los Altos Hills County Fire District on Fire Protection, Prevention, and Fuel Mitigation Initiatives J. Logan, General Manager of the Los Altos Hills County Fire District, presented the fire district's report. Captain Denise Gluhan (Ret.), Emergency Services Manager, provided an update on CERT programs, goals, objectives, and activities. 4 City Council Special Meeting Minutes November 20, 2019 Council discussion ensued. No action was taken. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Allan Epstein, Los Altos Hills, thanked J. Logan for the presentation on the fire district and informed the Council that the district no longer has the dead tree removal program. 4. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Tankha moved to approve the CONSENT CALENDAR as stated. The motion was seconded by Councilmember Tyson. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Tyson, Councilmember Tankha, Vice Mayor Wu, Mayor Spreen NOES: None ABSENT: None ABSTAIN: None A. Approval of Regular City Council Meeting Minutes - October 17, 2019 B. Review of Disbursements: October 1-31, 2019 $1,147,752.38 C. Authorization for City Manager to Execute Standing Purchase Orders for Fiscal Year FY 2019-2020 in an Amount not to Exceed $5,234,852 (Resolution 69-19) D. Resolution 70-19 Authorizing the City Manager to Execute the Funding Agreement between the Town and Santa Clara Valley Transportation Authority (VTA) or Acceptance of 2016 Measure B: Bicycle & Pedestrian Education and Encouragement Program Sales Tax Distributions (Staff: N. Bowersox) E. Resolution 71-19 Approving the Purchase of a 2019 Kia Niro EV for the Town Fleet (Staff: C. Einfalt) F. Resolution 72-19 Accepting the Grant of an Open Space Easement at 26896 Alejandro Drive; Lands of Lam and Stepanov; File #SD18-0015 (Staff: Z. Dahl) 5 City Council Special Meeting Minutes November 20, 2019 G. Resolution 73-19 Accepting the Grant of an Open Space Easement at 12355 Stonebrook Drive; Lands of DD Stonebrook Drive LLC; File #SD19-0016 (Staff: Z. Dahl) Councilmember Corrigan asked about Consent Calendar Item #4.D (Measure B). Public Works Director Nicol Bowersox said the money would be limited for education on bicycle and pedestrian safety. 5. PUBLIC HEARINGS A. 26379 Fremont Road - File# CUP18-0003 & SD18-0050 - Town of Los Altos Hills A request for a Conditional Use Permit Modification and Site Development Permit for the demolition of the existing Parks and Recreation Building and the addition of 2,392 square feet of floor area to Town Hall. CEQA review: Exempt per Section 15061(b). Project Planner: Steve Padovan Ex Parte Disclosures: None. As Vice Mayor Wu lives within 500 feet of the subject property, she recused herself, stepped down from the dais, and left the room. Principal Planner Steve Padovan presented the staff report. Mayor Spreen opened the Public Hearing. Seeing no one wishing to speak, Mayor Spreen closed the Public Hearing. Councilmember Corrigan disclosed she had an email exchange with Town hall neighbor Mark Breier. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Tyson moved to adopt Resolution 74-19 Approving a Conditional Use Permit Modification and Site Development Permit for an Additional and Remodel to Town Hall Located at 26379 Fremont Road. The motion was seconded by Councilmember Corrigan. MOTION CARRIED 4-0-1: AYES: Councilmember Corrigan, Councilmember Tyson, Councilmember Tankha, Mayor Spreen NOES: None 6 City Council Special Meeting Minutes November 20, 2019 ABSENT: None RECUSE: Vice Mayor Wu The Meeting went into Recess at 7:50 p.m. The Meeting Reconvened to open session at 7:56 p.m. 6. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Report by the Undergrounding Subcommittee (Councilmember Tyson) Councilmember Tyson provided an update on the progress of the subcommittee. No action was taken. B. Report by the Subcommittee to Review a Master Park Plan Committee (Councilmembers Corrigan & Tankha) Councilmember Corrigan reported out on the preliminary work of the subcommittee. Allan Epstein, Los Altos Hills, asked a procedural question about it being a noticed, public meeting. Scott Vanderlip, Los Altos Hills, stated that the Parks and Recreation Committee met on Monday and motioned that the committee be granted attendance privileges at any and all meetings of the subcommittee. Kathy Evans, Los Altos Hills, said that it should be Council's choice who to appoint to participate on a committee. No action was taken. C. Update on the Activities of the Santa Clara County Cities Association (Vice Mayor Wu) Vice Mayor Wu presented a report on the activities of the Cities Association. Council discussion ensued. No action was taken. 7. STAFF REPORTS A. City Manager 7 City Council Special Meeting Minutes November 20, 2019 City Manager Carl Cahill reported that a Palo Alto Parks and Recreation ad hoc committee has come up with a pilot program to allow non-residents into Foothills Park. B. City Attorney No report. C. City Clerk No report. D. Planning Director No report. E. Administrative Services Director No report. F. Public Works Director No report. 8. COUNCIL INITIATED ITEMS There were no Council initiated items. 9. ADJOURN The meeting adjourned at 8:11 p.m. Respectfully submitted, Deborah Padovan Deborah Padovan City Clerk The minutes of the November 20, 2019 special City Council meeting were approved as presented at the December 19, 2019 regular City Council meeting.