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HomeMy WebLinkAbout11/19/20201 City Council Regular Meeting Minutes November 19, 2020 Town of Los Altos Hills City Council Regular Meeting Minutes November 19, 2020 Council Chambers, 26379 Fremont Road, Los Altos Hills, California Via teleconference according to the Governor’s Executive Order N-29-20, Mayor Wu called the City Council Regular Meeting to order at 6:01 p.m. CALL TO ORDER (6:00 P.M.) A. Roll Call B. Pledge of Allegiance Present: Mayor Wu, Vice Mayor Tankha, Councilmember Corrigan, Councilmember Spreen, Councilmember Tyson Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning/Building Director Zachary Dahl, City Engineer/Public Works Director Nichol Bowersox, Administrative Services Director Sarina Revillar, Management Analyst Cody Einfalt, City Clerk Deborah Padovan 1. AGENDA REVIEW Mayor Wu requested the City Council consider moving Agenda Item No. 2.F (Appointments to Pathways Committee) to December. Councilmember Corrigan was not in favor of moving it to December. Council discussion ensued. MOTION MADE AND SECONDED: Vice Mayor Tankha moved to remove the item from the agenda for consideration in December. The motion was seconded by Mayor Wu. MOTION FAILED 2-3: AYES: Wu, Tankha NOES: Corrigan, Spreen, Tyson ABSTAIN: None RECUSE: None ABSENT: None Public Works Director Nichol Bowersox requested that Agenda Item No. 4.I be removed from the agenda and returned at a later date. MOTION MADE AND SECONDED: Mayor Wu moved to remove item 4.I from the agenda for consideration in December. The motion was seconded by Vice Mayor Tankha. MOTION PASSED 5-0: 2 City Council Regular Meeting Minutes November 19, 2020 AYES: Wu, Tankha, Corrigan, Spreen, Tyson NOES: None ABSTAIN: None RECUSE: None ABSENT: None 2. PRESENTATIONS AND APPOINTMENTS A. Presentation by the Los Altos Hills Youth Commission The Youth Commission Co-Chairs Russell Yang and Serena Theobald presented the annual report of the Los Altos Hills Youth Commission. The Council commended the commissioners on their work this past year. No action was taken. B. Appointments to Los Altos Hills Youth Commission City Clerk Deborah Padovan presented the applications of Deven Shah and Rohan Parasnis. Rohan Parasnis introduced himself to the City Council and expressed his interest in serving on the Los Altos Hills Youth Commission. Deven Shah introduced himself to the City Council and expressed his interest in serving on the Los Altos Hills Youth Commission. MOTION MADE AND SECONDED: Vice Mayor Tankha moved to appoint Deven Shah and Rohan Parasnis to the Los Altos Hills Youth Commission. The motion was seconded by Councilmember Corrigan. MOTION PASSED 5-0: AYES: Wu, Tankha, Corrigan, Spreen, Tyson NOES: None ABSTAIN: None RECUSE: None ABSENT: None C. Reappointment to the Los Altos Hills Parks and Recreation Committee City Clerk Padovan presented the reappointment application of Kathy Evans. Kathy Evans commented on why she wanted to continue to serve on the committee. 3 City Council Regular Meeting Minutes November 19, 2020 MOTION MADE AND SECONDED: Vice Mayor Tankha moved to reappoint Kathy Evans to the Los Altos Hills Parks and Recreation Committee for a fourth, four-year term. The motion was seconded by Councilmember Tyson. MOTION PASSED 4-0-1: AYES: Wu, Tankha, Corrigan, Tyson NOES: None ABSTAIN: Spreen RECUSE: None ABSENT: None D. Reappointment to the Los Altos Hills Community Relations Committee City Clerk Padovan presented the reappointment request of Karen Emerzian. MOTION MADE AND SECONDED: Councilmember Corrigan moved to reappoint Karen Emerzian to the Los Altos Hills Community Relations Committee for a sixth, four-year term. The motion was seconded by Vice Mayor Tankha. MOTION PASSED 5-0: AYES: Wu, Tankha, Corrigan, Spreen, Tyson NOES: None ABSTAIN: None RECUSE: None ABSENT: None E. Reappointment to the Los Altos Hills Open Space Committee City Clerk Padovan presented the reappointment request of Richard Contreras. MOTION MADE AND SECONDED: Councilmember Tyson moved to reappoint Richard Contreras to the Los Altos Hills Open Space Committee for a second, four- year term. The motion was seconded by Councilmember Corrigan. MOTION PASSED 5-0: AYES: Wu, Tankha, Corrigan, Spreen, Tyson NOES: None ABSTAIN: None RECUSE: None ABSENT: None F. Appointments to the Los Altos Hills Pathways Committee City Clerk Padovan presented the Pathways Committee appointments. As of November 2020, there are currently ten (10) members serving on the Pathways Committee. If the committee maximum is eleven (11) members, there would 4 City Council Regular Meeting Minutes November 19, 2020 be six (6) openings to fill. If the Council wishes to keep the committee maximum at nine (9) members, there would be four (4) openings. Council discussion ensued. The Council motioned to reappointment the three members who were eligible. MOTION MADE AND SECONDED: Councilmember Corrigan moved to reappoint Melissa Dyrdahl, Robert Elson and Sonja Wilkerson to the Los Altos Hills Pathways Committee for a second, four-year term that begins November 2020 and ends November 2024. The motion was seconded by Vice Mayor Tankha. MOTION PASSED 5-0: AYES: Wu, Tankha, Corrigan, Spreen, Tyson NOES: None ABSTAIN: None RECUSE: None ABSENT: None Further Council discussion ensued. Public Comment Bob Elson, Pathways Committee Chair, informed the Council that they never took a vote for a preferred committee size and said it was more important to get good people who want to put in pathways. Laura Bailey, Los Altos Hills, introduced herself to the City Council and expressed her interest in serving on the Pathways Committee. Janna Land, Los Altos Hills, introduced herself to the City Council and expressed her interest in serving on the Pathways Committee. Shie Lundberg, Los Altos Hills, introduced herself to the City Council and expressed her interest in serving on the Pathways Committee. Anand Ranganathan, Los Altos Hills, introduced himself to the City Council and expressed her interest in serving on the Pathways Committee. The Council selected one additional individual to serve on the committee, keeping the size at nine (9) members. MOTION MADE AND SECONDED: Councilmember Tyson moved to appoint Laura Bailey to the Los Altos Hills Pathways Committee for a four-year term beginning January 2021 and ends January 2025. The motion was seconded by Councilmember Corrigan. MOTION PASSED 5-0: 5 City Council Regular Meeting Minutes November 19, 2020 AYES: Wu, Tankha, Corrigan, Spreen, Tyson NOES: None ABSTAIN: None RECUSE: None ABSENT: None 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Jim Waschura, Los Altos Hills, spoke about the Town's wildland urban interface (WUI) designation. Councilmember Corrigan asked that an item be agendized for the December meeting setting aside $25,000 in discretionary funds for the City Manager to provide bonuses. 4. CONSENT CALENDAR MOTION MADE AND SECONDED: Vice Mayor Tankha moved to approve the CONSENT CALENDAR with the exception of 4.I as it was removed from the agenda (Mayor Wu recused herself from voting on Item #4.G). The motion was seconded by Councilmember Spreen. MOTION PASSED 5-0: AYES: Wu, Tankha, Corrigan, Spreen, Tyson NOES: None ABSTAIN: None RECUSE: Wu (on Item #4.G) ABSENT: None A. Approval of City Council Regular Meeting Minutes: September 17, 2020 B. Approval of City Council Regular Meeting Minutes: October 15, 2020 C. Review of Disbursements: October 1-31, 2020 $2,033,451.32 D. Receive Quarterly Investment Portfolio Report – Quarter Ending September 30, 2020 (Staff: S. Revillar) E. Receive Annual Report on Development Impact Fees for Fiscal Year Ended June 30, 2020 (Staff: S. Revillar) 6 City Council Regular Meeting Minutes November 19, 2020 F. Resolution 60-20 Accepting the Town of Los Altos Hills Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2020 (Staff: S. Revillar) G. Resolution 61-20 to Reject All Bids for the Construction of Town Hall Addition Project - Phase 1 Project (Staff: N. Bowersox/Z. Dahl) H. Resolution 62-20 Authorizing Staff to Advertise the Request for Proposals for Professional Consultant Services to Provide Engineering Services for the Undergrounding Utility Feasibility Study (Staff: N. Bowersox) I. Resolution Authorizing the City Manager to Execute the Effluent Transfer Agreement Between City of Palo Alto and Town of Los Altos Hills (Staff: N. Bowersox) This item was removed from the agenda and not considered. 5. ONGOING BUSINESS A. Presentation by Sloan Vasquez McAfee (SVM), Solid Waste Advisors on GreenWaste Contract Review and Resolution Authorizing the City Manager to Enter into an Agreement with SVM for Consulting and Negotiation Services in an amount not to exceed $25,000 and Appropriate $25,000 from the Unreserved General Fund (Staff: C. Cahill) Cody Einfalt, Management Analyst, presented the staff report. Enrique Vazquez, representative of SVM, presented their findings. Council discussion ensued. Public Comments Allan Epstein, Los Altos Hills, criticized staff’s approach in negotiating the franchise agreement. He suggested that the Town should get GreenWaste to reduce their rates. City Manager Carl Cahill responded to Mr. Epstein's comments. Further Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Tyson moved to adopt Resolution 63-20 Authorizing the City Manager to Enter into an Agreement with SVM for Consulting and Negotiation Services in an amount not to exceed $25,000 and Appropriate $25,000 from the Unreserved General Fund. The motion was seconded by Councilmember Spreen. MOTION PASSED 4-1: AYES: Tankha, Corrigan, Spreen, Tyson NOES: Wu 7 City Council Regular Meeting Minutes November 19, 2020 ABSTAIN: None RECUSE: None ABSENT: None B. Discussion and Direction to Modify the Standing Committee Resolution Relating to Code of Conduct for Committee Members (Councilmember Spreen) Councilmember Spreen presented his suggested updates to the code of conduct in the standing committee resolution. Council discussion ensued. No action was taken. 6. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Request by the Los Altos Hills Environmental Initiatives Committee to Offer Educational Seminars (Webinar) to Los Altos Hills Residents A representative from the committee was not present. The Council discussed the memo provided. Councilmember Corrigan asked that they include programming from Silicon Valley Clean Energy. MOTION MADE AND SECONDED: Councilmember Tyson moved to approve a request by the Los Altos Hills Environmental Initiatives Committee to offer Educational Seminars to Los Altos Hills residents. The motion was seconded by Councilmember Corrigan. MOTION PASSED 5-0: AYES: Wu, Tankha, Corrigan, Spreen, Tyson NOES: None ABSTAIN: None RECUSE: None ABSENT: None B. Report by the Undergrounding Subcommittee (Councilmember Tyson) Councilmember Tyson presented the item. Council discussion ensued. No action was taken. C. Status Reports from All Councilmembers on Outside Agencies Activities Councilmember Corrigan reported that the North County Library Authority (NCLA) has been frustrated with the City of Los Altos as complete financial information has not been forthcoming. 8 City Council Regular Meeting Minutes November 19, 2020 Mayor Wu reported that she attended the Cities Association meetings where they discussed the ABAG RHNA allocation. The Cities Association has sent a letter supporting methodology but opposing number allocation. She also reported that she received a letter from Supervisor Cindy Chavez regarding Covid-19 restrictions and she asked that she be allowed to sign a similar letter to the Town's vendor's and residents. Finally, she attended the Santa Clara County Fire District technology and press conference. She saw a demonstration of the new fire department vehicle MOSES (Mobile Operations Satellite Expeditionary System). Council discussion ensued. City Manager Carl Cahill said that staff would send Covid-19 restrictions to Town vendors and residents. Councilmember Tyson reported that the fire district presented the reports to the subcommittees and the fire district was making the proper moves at the proper time. 7. STAFF REPORTS A. City Manager – Status of Covid-19 County Health Order No report as the topic had been discussed previously. B. City Attorney No report. C. City Clerk No report. D. Planning/Building Director - Update on the Regional Housing Needs Allocation (RHNA) Process Planning Director Zach Dahl presented the report on the Reginal Housing Needs Allocation. Council discussion ensued. The Council requested that a letter be sent and signed by all members of the City Council. MOTION MADE AND SECONDED: Councilmember Spreen moved to authorize the sending of a letter to the ABAG Executive Board signed by all members of the City Council and the City Manager. The motion was seconded by Councilmember Tyson. MOTION PASSED 5-0: AYES: Wu, Tankha, Corrigan, Spreen, Tyson NOES: None ABSTAIN: None RECUSE: None 9 City Council Regular Meeting Minutes November 19, 2020 ABSENT: None Director Dahl also provided additional information about the Town Hall Addition project, phase 2. Council discussion ensued. No action was taken. Allan Epstein, Los Altos Hills, said the development of the Town hall has gone through substantial public input and if the Town is going to consider repurposing the building that hasn't been built yet, then the process should be started over. E. Administrative Services Director - Refundable deposits project update Administrative Services Director Sarina Revillar provided an update on the unresolved the deposits and reported that the remaining deposits will be completed in December. F. Public Works Director Public Works Director Nichol Bowersox presented a letter to be signed by the Mayor regarding Measure B funds. Council discussion ensued. MOTION MADE AND SECONDED: Vice Mayor Tankha moved to authorize the sending of a letter to the VTA Board of Directors signed by all members of the City Council. The motion was seconded by Councilmember Tyson. MOTION PASSED 5-0: AYES: Wu, Tankha, Corrigan, Spreen, Tyson NOES: None ABSTAIN: None RECUSE: None ABSENT: None 8. COUNCIL INITIATED ITEMS A. Progress Report on City Council Goals (Councilmember Corrigan) Councilmember Corrigan presented the item. Council discussion ensued. No action was taken. 9. ADJOURN The meeting adjourned at 9:45 p.m. 10 City Council Regular Meeting Minutes November 19, 2020 Respectfully submitted, Deborah L. Padovan Deborah Padovan City Clerk The minutes of the November 19, 2020 regular City Council meeting were approved as presented at the December 17, 2020 regular City Council meeting.